02-13-2017 Minutes CITY OF SALINA,KANSAS
REGULAR MEETING OF THE BOARD OF COMMISSIONERS
February 13,2017
4:00 p.m.
The City Commission convened at 2:30 for Parks Master Plan Scoping Discussion and at 3:45 p.m.
for Citizens Forum.
Ts
N The Regular Meeting of the Board of Commissioners was called to order at 4:00 p.m. in Room 107,
= City-County Building. Roll call was taken followed by the Pledge of Allegiance and a moment of
5 silence.
Those present and comprising a quorum: Mayor Kaye J. Crawford (presiding), Commissioners Jon
Blanchard,Trent Davis,Melissa Rose Hodges, and Karl Ryan.
Also present: Jason Gage, City Manager; Greg Bengtson, City Attorney; and Shandi Wicks, City
Clerk.
AWARDS AND PROCLAMATIONS
(3.1) The week of February 19 - 25, 2017 as "National Engineers Week" in the city of
Salina. Keith Bennett, President of the Smoky Valley Chapter read the proclamation
and announced associated events.
CITIZENS FORUM
Judy Larson, 2130 E. Crawford, provided information on mice in the apartments she lived
at east of Crawford and Marymount and stated the need for additional protection for the
tenants.
PUBLIC HEARINGS AND ITEMS SCHEDULED FOR A CERTAIN TIME
None.
CONSENT AGENDA
(6.1) Approve the minutes of February 6, 2017.
(6.2) Approve Resolution No. 17-7434 appointing members to various boards and
commissions.
(6.3) Award of contract for exterior signage for the Salina Fieldhouse, Project No. 53077
to Gleason and Son Signs, Inc. in the amount of $20,855 with a $1,000 construction
contingency.
(6.4) Approval of scoreboard advertising on the new Dean Evans and James Matson
Scoreboards.
17-0037 Moved by Commissioner Davis, seconded by Commissioner Hodges, to approve the consent
agenda as presented. Aye: (5). Nay: (0). Motion carried.
ADMINISTRATION
(7.1) Award of contract for the 2017 Ultrathin Bonded Asphalt Surface (UBAS) project,
Project No. 70005.
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Dan Stack, City Engineer, explained the project, bids received, fiscal impact and action
options.
Commissioner Blanchard asked how the deferred maintenance that could not be done
using this type of surface repair compare after five (5) years. Mr. Stack stated staff had been
able to go a little farther with microsurfacing repairs and staff would need to look into
utilizing this type of repair.
y A conversation ensued between the Commission and Mr. Stack regarding the repair type,
life expectancy of the repair and repair alternatives.
A conversation ensued between Jason Gage, City Manager, Mr. Stack and the Commission
regarding the life expectancy of the repairs and the characteristics of UBAS.
17-0038 Moved by Commissioner Blanchard, seconded by Commissioner Ryan, to award the reduced
contract for the 2017 Ultrathin Bonded Asphalt Surface, Project No. 70005, to APAC-Kansas, in the
amount of $838,178.88 plus a 5% construction contingency of $41,908.94. Aye: (5). Nay: (0).
Motion carried.
(7.2a) Resolution No. 17-7436 amending the current 2017 to 2021 Capital Improvement
Program to add projects related to the downtown redevelopment to year 2017.
Jason Gage, City Manager, explained the amendment.
Commissioner Blanchard asked what the funding source would be. Mr. Gage stated the
original use of funding would be use of sales tax.
Commissioner Blanchard asked what category the project funding would be listed under in
the sales tax. Mr. Gage stated he would look at it as a stand-alone project.
17-0039 Moved by Commissioner Hodges, seconded by Commissioner Davis, to adopt Resolution No. 17-
7436 amending the current 2017 to 2021 Capital Improvement Program to add projects related to
the downtown redevelopment to year 2017. Aye: (5). Nay: (0). Motion carried.
(7.2b) Resolution No. 17-7435 authorizing the Mayor to execute a contract with HDR, Inc.
for preliminary (Part 1) engineering design services for the Downtown Streetscape
Project, Project No. 70012.
Jim Kowach, Director of Public Works, explained the project scope, project timeline, fiscal
impact and action options.
Commissioner Davis asked if the utility project would be completed throughout the entire
area. Mr. Kowach stated the utility project would be performed at the same time as the
downtown streetscape project.
Commissioner Hodges asked if the plaza areas including watering of planters and
electricity would be addressed within the project. Mr. Kowach stated the plazas were part
of the project but stated the extent of work within the plazas may not be able to be
performed within the streetscape project.
Commissioner Hodges asked if bike lanes would be included within the project. Mr.
Kowach stated designated bike lanes would be included on Fifth Street and Seventh Street
but the incorporation of bike lanes could depend on the public discussions.
A conversation ensued between the Commission, Mr. Kowach and Jason Gage, City
Manager, regarding the inclusion of bike lanes within the project.
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Mayor Crawford stated she was concerned about the availability of parking in downtown
Salina. Mr. Gage stated parking would have to be re-evaluated once the pieces were all in
place.
Commissioner Blanchard asked where the priorities were between the plaza areas and
Fourth Street into the park. Mr. Gage stated through the next 8 weeks of design, the budget
information would be determined to help develop the scope of the project.
A conversation ensued between the Commission, Mr. Gage and Mr. Kowach regarding the
project scope.
17-0040 Moved by Commissioner Hodges, seconded by Commissioner Davis, to adopt Resolution No. 17-
7435 authorizing the Mayor to execute a contract with HDR, Inc. for preliminary (Part 1)
engineering design services for the Downtown Streetscape Project, Project No. 70012, in the
amount of$354,500.00. Aye: (5). Nay: (0). Motion carried.
(7.3) First reading Ordinance No. 17-10875 approving the 2017 Salina Municipal Airport
Rules and Regulations.
Greg Bengtson, City Attorney, explained the changes to the rules and regulations and
action options.
Commissioner Davis asked what had changed on the unmanned aerial systems. Tim
Rogers,Salina Airport Authority Executive Director,stated the definition for the unmanned
aerial systems would make the airport fall in compliance with the FAA regulations.
Commissioner Blanchard asked for the difference in small unmanned aerial system (SUAS)
versus unmanned aerial systems (UAS). Mr. Rogers stated the SUAS systems would be 55
lbs or lighter systems and UAS would be larger systems that would need a runway to land
on.
17-0041 Moved by Commissioner Ryan, seconded by Commissioner Davis, to pass Ordinance No. 17-10875
on first reading. Aye: (5). Nay: (0). Motion carried.
DEVELOPMENT BUSINESS
None.
OTHER BUSINESS
Commissioner Blanchard stated there would be a huge spike in revenue for bed tax and
sales tax with the Jaded Thunder in town. Mr. Rogers stated there were over 800 military
personnel in Salina for three (3) weeks, 700 motel rooms and 175 rental cars and revenue of
over$3 million dollars in the three (3) weeks.
Commissioner Hodges stated she had attended a recent Salina Community Economic
Development Organization, Inc. board meeting and thought it would be appropriate to
assign a City Commissioner as a liaison to the organization and she would be willing to
serve that role. Jason Gage, City Manager, stated the role of the liaison was no different
than a citizen, he stated it was up to the Commission if they would like to attend the
meeting. Commissioner Blanchard asked if a resolution would need to be created to
formalize the process. Mr. Gage stated a resolution would need to be adopted to make the
change formal. The Commission reached a consensus to add a city commissioner as a board
liaison for the Salina Community Economic Development Organization, Inc. Board.
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Mayor Crawford stated she would like to look at reassigning commissioners as liaisons on
boards. Mr. Gage stated staff could work on bringing it back to the Commission.
(9.1) Request for executive session (trade secrets/legal).
17-0042 Moved by Commissioner Davis, seconded by Commissioner Hodges, to recess into executive
w session for 45 minutes to discuss confidential data relating to the trade secrets of a business entity
for the reason that public discussion of the information would competitively disadvantage the
business entity and to discuss with legal counsel matters subject to the attorney-client privilege for
the reason that public discussion of those matters would waive the privilege and adversely affect
the City's interest in the matters and reconvene at 6:15 p.m. Aye: (5). Nay: (0). Motion carried.
The City Commission recessed into executive session at 5:25 p.m. and reconvened at 6:15
p.m. No action was taken.
17-0043 Moved by Commissioner Ryan, seconded by Commissioner Crawford, to extend the current
executive session for an additional 15 minutes. Aye: (5). Nay: (0). Motion carried.
The City Commission recessed into executive session at 6:15 p.m. and reconvened at 6:30
p.m. No action was taken.
ADJOURNMENT
17-0044 Moved by Commissioner Ryan, seconded by Commissioner Crawford, that the regular meeting of
the Board of City Commissioners be adjourned. Aye: (5). Nay: (0). Motion carried. The meeting
adjourned at 6:30 p.m.
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ATTEST:
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Shandi Wicks,CMC, City Clerk
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