01-23-2017 Minutes CITY OF SALINA, KANSAS
REGULAR MEETING OF THE BOARD OF COMMISSIONERS
January 23, 2017
4:00 p.m.
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The City Commission convened at 2:00 p.m. for Lower Smoky Hill Water Supply Access District
Board Meeting, at 3:00 p.m. for Continuous Process Improvement (CPI) Annual Report and at 3:45
p.m. for Citizens Forum.
The Regular Meeting of the Board of Commissioners was called to order at 4:00 p.m. in Room 107,
City-County Building. Roll call was taken followed by the Pledge of Allegiance and a moment of
silence.
Those present and comprising a quorum: Mayor Kaye J. Crawford (presiding),Commissioners Jon
Blanchard,Trent Davis,Melissa Rose Hodges, and Karl Ryan.
Also present: Jason Gage, City Manager; Michael Schrage, Deputy City Manager; Greg Bengtson,
City Attorney; and Shandi Wicks,City Clerk.
AWARDS AND PROCLAMATIONS
(3.1) The month of January, 2017 as "National Slavery and Human Trafficking
Prevention Month" in the city of Salina. Courtney Train, Community Outreach &
Engagement Coordinator with DVACK, read the proclamation and announced
associated events.
(3.2) The month of January, 2017 as "National Stalking Awareness Month" in the city of
Salina. Amy Schroller, Court Advocate with DVACK, read the proclamation and
announced associated events.
Commissioner Blanchard asked if Salina Police Department was proactive in crisis
intervention. Jason Gage, City Manager, stated the police department was proactive
and staff was active in training on several crisis interventions. Commissioner
Blanchard asked if there was currently information on the city's website on both
topics. Mr. Gage stated he was not aware but would check with staff.
(3.3) Presentation of grant funds received from the Petco Foundation. Vanessa Cowie,
Animal Services Manager, provided information on the Petco Foundation, the
amount of grant funds received to date and the percentage of animals taken in and
saved in 2016. Ms. Cowie presented Mayor Crawford with a $75,000 check.
CITIZENS FORUM
Terry Burger, 5024 W. Shipton Road, asked for the commission to reconsider the budget of
the Parks and Recreation, stating the budget of the department was being stressed and
there were services provided for senior citizens that were being discontinued. He
continued to state the need to look into the possible removal of playground equipment in
two (2) parks in Salina and the elimination of the Schilling Park.
Judy Larson, 2130 E. Crawford, stated the elevator at the Gold Key apartments had been
broken since December, 2016 and the landlord stated they would not repair it, the tenants
could use the stairs. Commissioner Blanchard asked if that would fall under fair housing
handled by the community relations department. Jason Gage, City Manager, stated staff
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could look to see if there was an applicable area in fair housing or ADA to address the
issue.
Mr. Gage continued to state it was typical for staff to look into cost recovery and utilization
of the services provided and determine the options available.
Commissioner Hodges asked if the programs for senior citizens would remain available for
those individuals. Mr. Gage stated yes and staff would continue to have conversations
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regarding the programs available.
Phil Black, 118 E. Republic, stated he was on the Parks and Recreation Advisory Board and
the board was receiving only positive comments and he had asked for both types of
comments to be provided to the advisory board.
PUBLIC HEARINGS AND ITEMS SCHEDULED FOR A CERTAIN TIME
None.
CONSENT AGENDA
(6.1) Approve the minutes of January 9, 2017.
(6.2) Approve the minutes of January 17, 2017.
(6.3) Approve Resolution No. 17-7428 amending the City of Salina's Shared Vision
Statement and Strategic Plan for 2017.
(6.4) Award contract for the demolition of two (2) single-family structures and any
remaining accessory buildings, Project No. DS 16-0004, to Excel Dirt and
Excavating, in the amount of $14,000, plus the cost of asbestos abatement at 303
N. 10th Street, subject to final confirmation that Excel Dirt is in compliance with
all contractual insurance requirements, and that they have a contract executed
on or before February 10, 2017. If the contractor does not meet this deadline,
staff requests approval to proceed with the second lowest bidder, Diehl
Enterprises ($24,990.00 plus asbestos abatement at 303 N. 10th), and execute a
contract with Diehl Enterprises.
(6.5) Award of contract for the 2017 Microsurfacing, Project No. 70003, to Vance
Brothers, Inc. in the amount of $626,368.52, with a 5% construction contingency
of$31,318.43.
(6.6) Approve the City Manager to authorize the purchase of a used vehicle for the
fire department in an amount not to exceed $24,000.00.
Commissioner Blanchard asked if the two (2) structures could have been added to the
current contract that the City had in 2016. Gary Hobbie, Director of Development
Services, stated the contract expired on December 31, 2016 but the new contract was a
lower contract price.
Mayor Crawford asked how the microsurfacing project bid compared to 2016. Dan Stack,
City Engineer stated the project bids received were comparable to the bids received in
2016.
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go 17-0014 Moved by Commissioner Ryan, seconded by Commissioner Davis, to approve the consent agenda
as presented. Aye: (5). Nay: (0). Motion carried.
ADMINISTRATION
(7.1) Redevelopment of Downtown.
(7.1a) Second reading Ordinance No. 16-10856 adopting a STAR Bond Project Plan
for the Downtown STAR Bond District.
(7.1b) Second reading Ordinance No. 17-10873 adopting a Development
Agreement with Salina 2020, Inc.
(7.1c) Resolution No. 17-7429 determining the intent of the City of Salina, Kansas,
to issue its Industrial Revenue Bonds.
(7.1d) Second reading Ordinance No. 16-10857 adopting the Redevelopment
Project Plan for the Salina Downtown Redevelopment District.
(7.1e) Second reading Ordinance No. 16-10863 an ordinance authorizing the
creation of the Downtown Community Improvement District in the city of
Salina, Kansas (Downtown CID).
(7.10 Second reading Ordinance No. 16-10864 an ordinance authorizing the
creation of the Alley Community Improvement District in the city of Salina,
Kansas (Alley CID).
(7.1g) Second reading Ordinance No. 16-10865 an ordinance authorizing the
creation of the Downtown Hotel Community Improvement District in the
city of Salina, Kansas (Downtown Hotel CID).
Commissioner Blanchard asked for information on the car museum and The Alley location.
Jason Gage, City Manager, stated staff received a determination from the State Attorney
General that the location would be acceptable for the project. He continued to state staff
was working with The Alley tenant and their legal counsel to work through the location
questions.
A conversation ensued between the Commission and Mr. Gage regarding The Alley
project.
Michael Schrage, Deputy City Manager, stated the resolution was changed to change the
amount to $32,000,000 and the development agreement was amended.
Commissioner Davis asked that bids for the projects be considerate of using minority or
local contractors for the projects.
Commissioner Blanchard asked if there was a policy for issuance of Industrial Revenue
Bonds (IRB's). Mr. Gage stated there was a policy on IRB's for tax abatements but there was
not a policy on this specific scenario.
A conversation ensued between the Commission and Mr. Gage regarding policies for IRB's.
Commissioner Blanchard asked if the community improvement district followed the land.
Mr. Schrage stated the district would follow the land.
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a17-0015 Moved by Commissioner Davis, seconded by Commissioner Hodges, to adopt Ordinance No. 16-
III 10856 adopting a STAR Bond Project Plan for the Downtown STAR Bond District on second
reading. A roll call vote was taken. Aye: (5) Blanchard, Davis, Hodges, Ryan, Crawford. Nay: (0).
Motion carried.
17-0036 `Moved by Commissioner Ryan, seconded by Commissioner Davis, to adopt Ordinance No. 17-10873
adopting a Development Agreement with Salina 2020, Inc on second reading. A roll call vote was
To taken. Aye: (5) Blanchard, Davis, Hodges, Ryan,Crawford. Nay: (0). Motion carried.
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17-0017 Moved by Commissioner Davis, seconded by Commissioner Ryan, to adopt Resolution No. 17-
7429 determining the intent of the City of Salina, Kansas, to issue its Industrial Revenue Bonds.
Aye: (5). Nay: (0). Motion carried.
17-0018 Moved by Commissioner Ryan, seconded by Commissioner Davis, to adopt Ordinance No. 16-
10857 adopting the Redevelopment Project Plan for the Salina Downtown Redevelopment District
on second reading. A roll call vote was taken. Aye: (5) Blanchard, Davis, Hodges, Ryan,
Crawford. Nay: (0). Motion carried.
17-0019 Moved by Commissioner Ryan, seconded by Commissioner Davis, to adopt Ordinance No. 16-10863
an ordinance authorizing the creation of the Downtown Community Improvement District in the
city of Salina, Kansas (Downtown CID) on second reading. A roll call vote was taken. Aye: (5)
Blanchard, Davis, Hodges, Ryan, Crawford. Nay: (0). Motion carried.
I17-0020 Moved by Commissioner Hodges, seconded by Commissioner Davis, to adopt Ordinance No. 16-
10864 an ordinance authorizing the creation of the Alley Community Improvement District in the
city of Salina, Kansas (Alley CID) on second reading. A roll call vote was taken. Aye: (5)
Blanchard, Davis, Hodges, Ryan, Crawford. Nay: (0). Motion carried.
17-0021 `,loved by Commissioner Ryan,seconded by Commissioner Davis, to adopt Ordinance No. 16-10865
an ordinance authorizing the creation of the Downtown Hotel Community Improvement District
in the city of Salina, Kansas (Downtown Hotel CID) on second reading. A roll call vote was taken.
Aye: (5) Blanchard, Davis, Hodges, Ryan, Crawford. Nay: (0). Motion carried.
(7.2) Award contract for the 2016 Structure Demolition Project No. DS 16-0003 for the
demolition of three (3) single family structures and any remaining accessory
buildings.
Gary Hobbie, Director of Development Services, explained the project, bids received, fiscal
impact and action options.
Commissioner Blanchard asked how soon a blanket contract would be in place. Mr. Hobbie
stated staff did not anticipate having a blanket contract for 2017.
Commissioner Blanchard asked if there was a process in place if an individual would begin
a demolition and would not be able to complete the work. Mr. Hobbie stated the
contractors bid on the structures individually.
Commissioner Blanchard asked if the property owners of the three (3) properties had been
in contact with staff. Mr. Hobbie stated no.
17-0022 Moved by Commissioner Hodges, seconded by Commissioner Ryan, to award the 2016 Structure
Demolition Project No. DS 16-0003 for the demolition of three (3) single family structures and any
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remaining accessory buildings to Excel Dirt and Excavating in the amount of $25,000, subject to
final confirmation that Excel Dirt is in compliance with all contractual insurance requirements, and
that they have a contract executed on or before February 10, 2017. If the contractor does not meet
this deadline, staff requests approval to proceed with the second lowest bidder, Diehl Enterprises
($39,530.00),and execute a contract with Diehl Enterprises. Aye: (5). Nay: (0). Motion carried.
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(7.3) Consider options for negotiation for the Downtown Streetscape project consultant
N of the Phase I contract.
Jason Gage,City Manager, provided information on the selection process.
Jim Kowach, Director of Public Works, explained the selection method, selection team
recommendations, the project, fiscal impact and action options.
Commissioner Hodges asked what the difference was in the project types that HDR had
provided in the past versus the work performed so far by Ochsner, Hare & Hare (OH&H).
Mr. Kowach stated the differences between the design process and the ability to build the
project out.
Paul Moore, Ken Boone, Stan Meyers, and John Olsson with OH&H, thanked the City
Commission for the ability to work in downtown Salina and provided a presentation of
their qualifications to the Commission.
Commissioner Davis stated in the very near future, we will be back here with the river
redevelopment, how would the projects be able to connect and would there be an
advantage or disadvantage to have the same firm do both. Mr. Boone stated the focus of
the firm would be to get the streetscape project completed but could coordinate with
another firm on the river redevelopment project.
Commissioner Blanchard stated the master plan developed by OH&H for Salina 2020, Inc.
was not provided to the commission. He continued by asking how OH&H was selected to
perform the design for Salina 2020, Inc. Mr. Boone stated the streetscape project along with
the master plan were developed by OH&H and continued to explain the selection process
used by Salina 2020, Inc.
Commissioner Blanchard asked if the firm had in the past or currently had other projects
that involved any of the key members of the Salina 2020 group. Mr. Boone stated the firm
had contracts in the past with Blue Beacon but did not currently.
Jason Gage, City Manager, asked if the firm had a vision on the difference on the project
cost. Mr. Boone stated the original budget cost was developed for the original four (4)
blocks and with the STAR Bond project, the project scope was further developed and when
the project was revised back down, the firm modified the budget cost. A conversation
ensued between Mr. Gage and Mr. Boone regarding the project budget.
Commissioner Blanchard asked if there was an expectation of the people in the envisioning
committee to draw a line on the project budget. Mr. Boone stated during the stakeholder
sessions, the list of the items citizens wanted were common and extensive and the firm felt
most of the items could be included by providing all of items within the project scope.
Mayor Crawford announced a short recess at 5:57 p.m. The Commission reconvened at 6:06
p.m.
Rob Krewson,Stephanie Ritterhaus,Troy Henningson, and Don Lindeman, with HDR, Inc.,
provided a presentation of their qualifications to the Commission.
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Commissioner Davis asked if the firm had a plan for the east/west streets. Mr. Krewson
stated their firm had discussed with staff ways to develop connectivity to the river
redevelopment project.
Commissioner Hodges asked if the firm was going to start from scratch or utilize what
OH&H had developed. Mr. Henningson stated they would utilize the plan that was
developed but would modify it to fit the project needs.
Commissioner Blanchard stated there had been a significant stakeholder involvement in
the process but the citizen input was less. He continued to ask what the plan was to involve
all citizens along with the stakeholders. Ms. Ritterhaus stated the firm wanted to take the
plan and help to determine what questions there were on the plan. She continued to state
the need for utilization of multiple tools to involve more of the community.
Commissioner Blanchard asked for information on the project phasing. Michael Schrage,
Deputy City Manager, stated the project phasing had changed. He continued to state staff
and Salina 2020, Inc were open to conversations on how the project phasing would happen
so the streetscape project would be completed at the same time the key elements and
businesses were opening.
Mr. Krewson and Mr. Lindeman provided additional information on the phasing of design
versus the phasing of the project construction.
Commissioner Blanchard stated there were going to be things in common from both firms
but wanted additional information on a plan to help new businesses locate within the
downtown area. Mr. Gage stated a complete conversation will need to happen with the
chosen design firm and will need to happen again with the contractor. He continued to
state the need to allow all businesses to remain open during construction.
Lee Legleiter, 2523 Stone Post Lane, thanked staff for their work and stated he was the
leader of the vision committee for Salina 2020, Inc. He continued by explaining the vision
committees involvement in the creation of the master plan and information on working
with OH&H.
Commissioner Blanchard provided his thoughts on the selection process of the design firm.
A conversation ensued between Mr. Legleiter and Commissioner Blanchard regarding the
vision committee and the creation of the master plan.
Jane Anderson, 636 E. Iron, provided her thoughts on the community meetings held for the
creation of the master plan.
Guy Walker, Salina 2020, Inc., provided information on the creation of the master plan, the
hiring of OH&H and the various community meetings.
A conversation ensued between the Commission and Mr. Walker regarding the creation of
the master plan and selection of the design firm.
Phil Black, 118 E. Republic, provided information on the school bond project, the visioning
committees created and his thoughts on the inclusion of bikes in the plan. Mr. Boone stated
there were discussions regarding the bike lanes, the concern of the backing of vehicles in
the area and whether medians should be included or not.
Joe Drimmel, HDR, Inc.,asked for consideration of the design firm.
Commissioner Davis provided his thoughts on the project and selection of the design firm;
he continued to state he would chose to pick HDR, Inc.
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Commissioner Hodges provided her thoughts on the firm selection and following the staff
recommendation to pick HDR, Inc.
Commissioner Ryan provided his thoughts on the firm selection and would vote to select
OH&H.
Commissioner Blanchard provided his thoughts on the firm selection and following the
policy.
g Mr. Gage stated the staff team that performed the review, did a great job and staff would
work with either firm that the Commission selected.
Commissioner Davis provided his thoughts on the action options available.
Mayor Crawford provided her thoughts on the community meetings and work provided
by OH&H,she continued to state she normally goes with the staff recommendation.
17-0023 Moved by Commissioner Blanchard, seconded by Commissioner Hodges, to follow the City
procurement code and direct staff to continue negotiations of a Phase I contract with the selected
firm (HDR, Inc.). Aye: (4). Nay: (1) Ryan. Motion carried.
(7.4) Review of request from the Salina Area Chamber of Commerce to fund certain
economic development services in an amount up to $86,510 and possible action
authorizing the city manager to enter into an agreement for said economic
development services, Resolution No. 17-7430.
Jason Gage, City Manager, explained the request, fiscal impact and action options.
Don Weiser, President/CEO, Salina Area Chamber of Commerce, provided information on
the measureable outcomes information included within the packet.
Eric Brown, Business Development Director, provided information on the recruitment and
expansion needs for Salina.
Commissioner Davis stated the business retention and expansion was mostly marketing
and asked what did not get done if the request was not approved today. Mr. Brown stated
the focus originally was on creating pathways for students from high school to work upon
graduation. He continued to state the goal was to get the jobs out into the marketing
stratosphere to allow fulfillment of the jobs.
A conversation ensued between Mr. Brown and the Commission regarding the funding
request.
Commissioner Davis provided his thoughts on the request.
A conversation continued between Mr. Brown, Mr. Gage and the Commission regarding
the funding request.
Commissioner Blanchard asked where Project Open and Train Salina fell into the
measureable outcomes. Mr. Brown stated Project Open was under the entrepreneurial
business start-ups and support but the Train Salina was not included in the outcomes.
A conversation ensued between Michael Schrage, Deputy City Manager, Mr. Gage, Mr.
Brown and the Commission regarding Project Open.
Mayor Crawford stated she did not think the public knew what the chamber did with the
money provided and continued to provide her thoughts on the request.
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Mitch Robinson, 210 Iowa Avenue, provided information on the need nationwide for
workers and the employers to work together. A conversation ensued between Mr.
Robinson and the Commission regarding the economic development study.
Phil Black, 118 E. Republic Avenue, provided his thoughts on the request.
Joan Ratzlaff, Box 3083, provided her thoughts on the request and thanked the Commission
for their work to better the community. She continued to provide her thoughts on the local
workers coalition and the needs of the community.
Karen Shade, 111 Wisconsin, provided her thoughts on the request and the need to include
the workers in the discussions.
Commissioner Blanchard asked when the member dues were last increased. Mr. Weiser
stated the dues were not increased in 2017 and stated the board made a plan 4 years ago to
increase the dues over time.
Commissioner Blanchard asked if it was better to ask the members for the funding instead
of the City of Salina. Mr. Weiser stated there were member specific services but the request
would support the entire community.
Commissioner Blanchard asked why the City of Salina no longer contracted with the Salina
Area Chamber of Commerce for full economic development services. Mr. Gage stated
between the staffing of the chamber and the lack of services provided by the chamber at the
end of a contract term.
Commissioner Blanchard asked about the public/private partnership for funding of the
economic development organization. Mr. Gage stated the original funding was a
public/private split. A conversation continued to ensue between Mr. Gage and the
Commission regarding the funding of the economic development organization.
Mr. Weiser stated the chamber would be putting in$91,000 for business retention for 2017.
Commissioner Davis provided his thoughts and his comfort level on the funding request.
Commissioner Blanchard provided his thoughts on the funding request and the funding of
economic development.
Commissioner Hodges provided her thoughts on the funding request and the funding
needs in other areas.
17-0024 Moved by Commissioner Blanchard, seconded by Commissioner Davis, to not approve Resolution
No. 17-7430 at this time. Aye: (4). Nay: (1) Ryan. Motion carried.
(7.5) Mayoral Term Discussion.
Jason Gage, City Manager, explained the current Mayoral term and options.
17-0025 Moved by Commissioner Blanchard, seconded by Commissioner Davis, for Kaye J. Crawford to
remain as the Mayor and Karl Ryan as Vice-Mayor with a term ending January, 2018. Aye: (5).
Nay: (0). Motion carried.
DEVELOPMENT BUSINESS
(8.1) Application No. Z16-9 (filed by John Amador, Jr.) requesting a change in zoning
district classification from R (Single-Family Residential) to I-2 (Light Industrial) on
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property legally described as Lots 6, 7 and 8 in the Fairway Subdivision in the City
of Salina, Kansas and addressed as 1117 Van Home.
(8.1a) First reading Ordinance No. 17-10874.
Dean Andrew, Director of Planning, explained the request, zoning in the area and action
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options.
Ei Commissioner Davis asked if the three (3) lots behind this property were occupied. Mr.
$ Andrew stated one of the parcels was zoned residential but was used as a contractor's
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office, the houses to the east of the property were residential homes.
Jason Gage, City Manager, asked if there could be a need to have conversations with land
owners to accelerate the zoning district classification for the remaining area, he also asked if
there was a need for paving of the streets in the area. Mr. Andrew stated there was a
community development block grant that would have paid for paving the three (3) streets
but the residents would have had to dedicate right-of-way and they were not in favor of
that.
A conversation ensued between the Commission, Mr. Gage and Mr. Andrew regarding the
request,paving of streets and zoning of the area.
Chris Rost, 50001 S. Crystal Springs Road, Realtor for John Amador, provided information
on the request and ability for the business owner to expand his business.
17-0026 Moved by Commissioner Hodges, seconded by Commissioner Blanchard, to pass Ordinance No.
1740874 requesting a change in zoning district classification from R (Single-Family Residential) to
I-2 (Light Industrial) on property legally described as Lots 6, 7 and 8 in the Fairway Subdivision in
the City of Salina, Kansas and addressed as 1117 Van Home on first reading. Aye: (5). Nay: (0).
Motion carried.
(8.2) Resolution Nos. 17-7431 and 17-7432 supporting the issuance of housing tax
credits for renovations of senior apartment units at Saline and Market Place
Apartments.
Gary Hobbie, Director of Development Services, explained the tax credit program in the
State of Kansas. Dean Andrew, Director of Planning, explained the request, modifications
to the resolutions and-action options.
Commissioner Davis noted a correction to Resolution No. 17-7431.
Commissioner Blanchard asked if the owners were the National Affordable Housing Trust
or Volunteers of America. Mr. Andrew stated the National Affordable Housing Trust was
the development consultants for Volunteers of America.
Brian Reilly, National Affordable Housing Trust, provided information on the tax rebate
program and the project.
Mayor Crawford provided her thoughts on the request.
Commissioner Blanchard also provided his thoughts on the request.
® 17-0027 Moved by Commissioner Davis, seconded by Commissioner Blanchard, to adopt Resolution No.
17-7431 expressing support for renovation of affordable multi-family apartment units in the City of
Salina, Kansas. Aye: (5). Nay: (0). Motion carried.
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17-0028 Moved by Commissioner Davis, seconded by Commissioner Blanchard, to adopt Resolution No.
is17-7432 expressing support for renovation of affordable multi-family apartment units in the City of
Salina, Kansas. Aye: (5). Nay: (0). Motion carried.
OTHER BUSINESS
w Commissioner Davis asked for an update on the plans for the programing on the
fieldhouse. Commissioner Blanchard asked for a status on the operating agreement for the
fieldhouse. Jason Gage, City Manager, stated staff would put together an update for the
Commission.
ADJOURNMENT
17-0029 Moved by Commissioner Davis, seconded by Commissioner Hodges, that the regular meeting of
the Board of City Commissioners be adjourned. Aye: (5). Nay: (0). Motion carried. The meeting
adjourned at 9:24 p.m.
Alt
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[SEAL] Kaye . C\cA. j., Mayor
ATTEST: --
Shandi Wicks,CMC,City Clerk
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