12-12-2016 Minutes CITY OF SALINA,KANSAS
REGULAR MEETING OF THE BOARD OF COMMISSIONERS
December 12, 2016
4:00 p.m.
Lci
The City Commission convened at 2:30 for Discussion of Criteria for Selecting a Replacement City
Commissioner and Chamber of Commerce Funding Follow-Up Discussion and at 3:45 p.m. for
Citizens Forum.
The Regular Meeting of the Board of Commissioners was called to order at 4:00 p.m. in Room 107,
8 City-County Building. Roll call was taken followed by the Pledge of Allegiance and a moment of
silence.
Those present and comprising a quorum: Mayor Kaye J. Crawford (presiding),Commissioners Jon
Blanchard,Trent Davis,Randall Hardy, and Karl Ryan.
Also present: Jason Gage, City Manager; Michael Schrage, Deputy City Manager; Greg Bengtson,
City Attorney; and Shandi Wicks, City Clerk.
AWARDS AND PROCLAMATIONS
None.
CITIZENS FORUM
Barb Shirley, 671 Highland, provided her thoughts on the replacement City Commissioner
and asked the Commission to think about who they select.
Judy Larson, 2130 E. Crawford, provided her thoughts on the need for an ordinance to
require a blanket for the horse used for carriage rides in downtown Salina.
Joan Ratzlaff, Salina, provided her thoughts on the need for the Salina Area Workers
Coalition to have the ability to address the request of the Salina Area Chamber of
Commerce.
Pat Milham, Salina Area Workers Coalition, asked to provide alternatives to the
commission regarding the ability to retain jobs in Salina.
David Norlin, 608 E. Republic, provided his thoughts on the need for public input on
selecting members for boards and commissions and the Chamber of Commerce funding
request.
Jason Gage, City Manager, reminded the Commission on the makeup of the economic
development organization board.
PUBLIC HEARINGS AND ITEMS SCHEDULED FOR A CERTAIN TIME
None.
CONSENT AGENDA
(6.1) Approve the minutes of December 5, 2016.
(6.2) Approve Resolution No. 16-7419 appointing members to various boards and
commissions.
Page I
(6.3) Approve Resolution No. 16-7418 describing the corporate limits of the City of
Salina.
(6.4) Award contract for scoreboard improvements at Dean Evans and James Matson
Fields to Heineken Electric, in the amount of$92,500.
(6.5) Approve the purchase and installation of the upgrade of the radio consoles for the
Emergency Communications Center to Commercial Electronics, in the amount of
$25,857.90, utilizing 911 funds.
(6.6) Authorize the purchase of Five Remote Telemetry units at Four Booster Pump
Stations and One Well, Project No. 63100, from R. E. Pedrotti Co., Inc., Mission,
Kansas, in the amount of$97,835.
(6.7) Accept and authorize the 2017 Sub-CIP, authorizing staff to solicit bids and
proposals as required by City policy.
Commissioner Blanchard asked if the Expo property was annexed into the city limits as
part of the corporate limits resolution. Dean Andrew, Director of Planning, explained the
Expo property was included within the Ryan Addition annexation.
16-0466 Moved by Commissioner Blanchard, seconded by Commissioner Ryan, to approve the consent
agenda as presented. Aye: (5). Nay: (0). Motion carried.
ADMINISTRATION
(7.1) First reading Ordinance No. 16-10871 adopting Salina Code Section 20-20 pertaining
to criminal history record information.
Michelle Meyer, Director of Finance, explained the new code section and action options.
16-0467 Moved by Commissioner Hardy, seconded by Commissioner Davis, to pass Ordinance No. 16-
10871 on first reading. Aye: (5). Nay: (0). Motion carried.
(7.2) Request approval to execute a compliance agreement with the current owners of 255
N. Columbia to renovate and repair a dangerous structure.
Gary Hobbie, Director of Development Services, explained the compliance agreement,
structure condition and action options.
16-0468 Moved by Commissioner Davis, seconded by Commissioner Blanchard, to execute a compliance
agreement with Chris Helm to allow up to 90 days to complete renovations necessary to remove
the structure at 255. N Columbia from the dangerous structure list. Aye: (5). Nay: (0). Motion
carried.
DEVELOPMENT BUSINESS
(8.1) Resolution No. 16-7420 authorizing the Mayor to execute a license agreement with
Jeffrey and Tamara Harris to allow an existing fence located at 340 South Broadway
to remain in the public right-of-way of Broadway Boulevard.
Dean Andrew, Director of Planning, explained the request and action options.
Commissioner Hardy asked if the building would sell what would happen. Mr. Andrew
stated the license agreement would run with the land.
Paee 2
Commissioner Hardy noted a correction to page 2 of the license agreement.
,16-0469 Moved by Commissioner Blanchard, seconded by Commissioner Ryan, to adopt Resolution No.
16-7420 authorizing the Mayor to execute a license agreement with Jeffrey and Tamara Harris to
allow an existing fence located at 340 South Broadway to remain in the public right-of-way of
2 Broadway Boulevard. Aye: (5). Nay: (0). Motion carried.
a
w
' OTHER BUSINESS
w
Commissioner Blanchard stated he would like the City Commission meeting on January 9, 2017 to
il begin at 5:00 p.m. instead of 4:00 p.m. to allow staff and commissioners the ability to attend the
o swearing in of Commissioner Hardy as Kansas State Senate, District 24.
Jason Gage, City Manager, stated after reviewing with the City Attorney, the ability to change was
acceptable Nnrith a motion.
16-0470 Moved by Commissioner Blanchard, seconded by Commissioner Davis, to add to the agenda an
agenda item to reschedule the beginning time of the regularly scheduled meeting on January 9,
2017 to 5:00 p.m. Aye: (5). Nay: (0). Motion carried.
(7.3) Request to reschedule the beginning time of the regularly scheduled meeting on
January 9,2017 to 5:00 p.m.
16-0471 Moved by Commissioner Blanchard, seconded by Commissioner Ryan, to reschedule the
beginning time of the regularly scheduled City Commission meeting on January 9, 2017 to 5:00
p.m. Aye: (5). Nay: (0). Motion carried.
Greg Bengtson, City Attorney, provided an update on the District Court decision on the
requirement to annex properties into the city limits and the need for future discussion and action.
Jason Gage, City Manager, provided an update on information he found of the temperature
comfort of horses. He also provided an update on the structure of the Salina Community Economic
Development Organization, Inc. board.
Commissioner Blanchard asked if the action could be approved by resolution. Mr. Bengtson stated
the short answer was yes. A conversation ensued between the Commissioners and Mr. Bengtson
regarding the court case pertaining to the requirement for annexation.
(9.1) Request for executive session (legal and personnel).
16-0472 Moved by Commissioner Davis, seconded by Commissioner Ryan, to recess into executive session
for 60 minutes to discuss with legal counsel matters subject to the attorney-client privilege for the
reason that public discussion of those matters would waive the privilege and adversely affect the
City's interest in the matters and for the purpose of discussing matters pertaining to non-elected
City personnel for the reason that public discussion of the matter would violate the privacy rights
of the non-elected personnel involved and reconvene at 5:45 p.m. Aye: (5). Nay: (0). Motion
carried.
The City Commission recessed into executive session at 4:45 p.m. and reconvened at 5:45
p.m. No action was taken.
Commissioner Hardy left at 5:00 p.m.
Page 3
, 16-0473 Moved by Commissioner Blanchard, seconded by Commissioner Ryan, to extend the current
executive session for an additional 60 minutes. Aye: (4). Nay: (0). Motion carried.
The City Commission recessed into executive session at 5:45 p.m. and reconvened at 6:45
p.m. No action was taken.
z
16-04,74 Moved by Commissioner Ryan, seconded by Mayor Crawford, to extend the current executive
session for an additional 60 minutes. Aye: (4). Nay: (0). Motion carried.
N
8
The City Commission recessed into executive session at 6:45 p.m. and reconvened at 7:45
p.m. No action was taken.
05
16-0475 Moved by Commissioner Ryan, seconded by Mayor Crawford, to extend the current executive
session for an additional 31 minutes. Aye: (4). Nay: (0). Motion carried.
The City Commission recessed into executive session at 7:45 p.m. and reconvened at 8:16
p.m. No action was taken.
ADJOURNMENT
16-0476 Moved by Commissioner Ryan, seconded by Mayor Crawford, that the regular meeting of the
Board of City Commissioners be adjourned. Aye: (4). Nay: (0). Motion carried. The meeting
adjourned at 8:16 p.m.
Ili
[SEAL] K re J. r r., ayor•
I`
ATTEST:
Shandi'Nicks, CMC, City Clerk
II
Paee 4