12-05-2016 Minutes CITY OF SALINA, KANSAS
REGULAR MEETING OF THE BOARD OF COMMISSIONERS
December 5,2016
4:00 p.m.
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w The City Commission convened at 2:30 p.m. for the Lower Smoky Hill Water Supply Access
Tfi District and Access District Incorporating Board Meeting and at 3:45 p.m. for Citizens Forum.
The Regular Meeting of the Board of Commissioners was called to order at 4:00 p.m. in Room 107,
City-County Building. Roll call was taken followed by the Pledge of Allegiance and a moment of
silence.
Those present and comprising a quorum: Mayor Kaye J. Crawford (presiding),Commissioners Jon
Blanchard,Trent Davis, and Karl Ryan.
Also present: Jason Gage, City Manager; Michael Schrage, Deputy City Manager; Greg Bengtson,
City Attorney; and Shandi Wicks,City Clerk.
Absent: Commissioner Randall Hardy.
AWARDS AND PROCLAMATIONS
None.
CITIZENS FORUM
None.
PUBLIC
PUBLIC HEARINGS AND ITEMS SCHEDULED FOR A CERTAIN TIME
(5.1) Public hearing on the proposed 2016 Amended Budget.
Mayor Crawford opened the public hearing.
Commissioner Blanchard asked for further information on the sales tax economic
development fund amendment. Michelle Meyer, Director of Finance, explained the budget
for 2016 was developed in August of 2015, at that time, it was anticipated the fund would
begin with a budget of $100,000, the amendment would show the actual balance of
$800,000. The expenditure budget for the fund would increase to $750,000 to allow for
utilization of additional funds available.
Commissioner Blanchard asked what the budget for the Salina Community Economic
Development Organization, Inc was. Jason Gage, City Manager, stated the City of Salina
had budgeted approximately $375,000.
A conversation ensued between the Commission and Mr. Gage regarding the status of the
SEDIC board and the sales tax economic development fund amendment.
There being no further comments the public hearing was closed.
CONSENT AGENDA
(6.1) Approve the minutes of November 28, 2016.
(6.2) Approve the minutes of November 29, 2016.
(6.3) Approve the minutes of November 30, 2016.
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(6.4) Approve Resolution No. 16-7412 approving a revised regional marketing program
for the Salina Area Cultural Arts Organizations to be referred to as the Cultural Arts
Regional Marketing (CARM) Grant Program and Guidelines.
16-0456 Moved by Commissioner Ryan, seconded by Commissioner Davis, to approve the consent agenda
as presented. Aye: (4). Nay: (0). Motion carried.
= ADMINISTRATION
a (7.1) Second reading Ordinance No. 16-10870 annexing the Riverwoods Natural Area
located east of the flood control levee south of Cloud Street.
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Mayor Crawford noted that Ordinance No. 16-10870 was passed on first reading on November 28,
2016 and since that time no comments have been received.
16-0457 Moved by Commissioner Ryan, seconded by Commissioner Davis, to adopt Ordinance No. 16-
10870 annexing the Riverwoods Natural Area located east of the flood control levee south of Cloud
Street on second reading. A roll call vote was taken. Aye: (4) Blanchard, Davis, Ryan, Crawford.
Nay: (0). Motion carried.
(7.2) Second reading Ordinance No. 16-10869 vacating a 46 foot portion of a 20 foot east-
west utility easement located on Lot One (1), Block One (1), of the Whittier School
Addition to the City of Salina, Saline County, Kansas.
Mayor Crawford noted that Ordinance No. 16-10869 was passed on first reading on November 28,
2016 and since that time no comments have been received.
16-0458 Moved by Commissioner Davis, seconded by Commissioner Ryan, to adopt Ordinance No. 16-
10869 vacating a 46 foot portion of a 20 foot east-west utility easement located on Lot One (1),
Block One (1), of the Whittier School Addition to the City of Salina, Saline County, Kansas on
second reading. A roll call vote was taken. Aye: (4) Blanchard, Davis, Ryan, Crawford. Nay: (0).
Motion carried.
(7.3) Resolution No. 16-7417 approving the Lower Smoky Hill Water Supply Access
District Members Agreement(including Articles of Incorporation).
Martha Tasker, Director of Utilities, explained the agreement and articles of incorporation.
Mayor Crawford thanked Martha Tasker, Greg Bengtson, Jason Gage, the Kansas Water
Office and the Irrigators for all of their work.
16-0459 Moved by Commissioner Ryan, seconded by Commissioner Davis, to adopt Resolution No. 16-
7417 approving the Lower Smoky Hill Water Supply Access District Members Agreement
(including Articles of Incorporation). Aye: (4). Nay: (0). Motion carried.
(7.4) Resolution No. 16-7416 authorizing the Mayor to execute a Management Agreement
with Global Spectrum, LP, to manage the Bicentennial Center.
Steve Hardesty, Deputy Director of Parks & Recreation, explained the agreement, fiscal
impact and action options.
Commissioner Davis asked for the current number of conference/convention attendance.
Ron Rideout, Bicentennial Center General Manager, stated the attendance would vary from
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as high as 2800 to as low as 1000.
Commissioner Blanchard asked what Global Spectrum's goals or hopes were for 2017 with
all of the improvements. Mr. Rideout stated the business on both the arena side and
convention side were growing. Rick Hontz, Global Spectrum Regional Vice President,
E stated management felt there was the ability to have bigger shows and continue to grow.
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Commissioner Davis asked for additional information on the change to the event revenue
N within the management agreement. Mr. Rideout stated staff made a proper reallocation of
O the event attendee nights and the incentive fee was recalculated based on the realloction.
16-04f0 Moved by Commissioner Blanchard, seconded by Commissioner Davis, to adopt Resolution No.
16-7416 authorizing the Mayor to execute a Management Agreement with Global Spectrum, LP.
Aye: (4). Nay: (0). Motion carried.
(7.5) Adopt the 2017 Business Plan for the Salina Bicentennial Center.
Steve Hardesty, Deputy Director of Parks & Recreation, explained the business plan, fiscal
impact and action options.
Commissioner Blanchard asked what the guest tax was for 2014 and what the anticipation
was for 2018. Michelle Meyer, Director of Finance, stated with the anticipation of additional
hotels there was a hope for increase in 2018.
A conversation ensued between the Commission, Ms. Meyer and Mr. Gage regarding the
guest tax amount for 2014 and the anticipation for 2018.
16-0461 Moved by Commissioner Davis, seconded by Commissioner Ryan, to adopt the 2017 Bicentennial
Center Business Plan as presented. Aye: (4). Nay: (0). Motion carried.
DEVELOPMENT BUSINESS
None.
OTHER BUSINESS
16-0462 Moved by Commissioner Davis, seconded by Commissioner Blanchard, to recess into executive
session for 60 minutes for the purpose of discussing matters pertaining to non-elected City
personnel for the reason that public discussion of the matter would violate the privacy rights of the
non-elected personnel involved and to discuss with legal counsel matters subject to the attorney-
client privilege for the reason that public discussion of those matters would waive the privilege
and adversely affect the City's interest in the matters and reconvene at 5:45 p.m. Aye: (4). Nay: (0).
Motion carried.
The City Commission recessed into executive session at 4:45 p.m. and reconvened at 5:45
p.m. No action was taken.
16-0463 Moved by Commissioner Blanchard, seconded by Commissioner Ryan, to extend the current
executive session for an additional 50 minutes. Aye: (4). Nay: (0). Motion carried.
The City Commission recessed into executive session at 5:45 p.m. and reconvened at 6:35
p.m. No action was taken.
16-0464 Moved by Commissioner Crawford, seconded by Commissioner Ryan, to extend the current
executive session for an additional 250 minutes. Aye: (4). Nay: (0). Motion carried.
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The City Commission recessed into executive session at 6:35 p.m. and reconvened at 10:45
p.m. No action was taken.
ADJOURNMENT
16-04;5 Moved by Commissioner Crawford, seconded by Commissioner Ryan, that the regular meeting of
W the Board of City Commissioners be adjourned. Aye: (4). Nay: (0). Motion carried. The meeting
adjourned at 10:45 p.m.
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ATTEST:
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Shandi Wicks,CMC,City Clerk
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