11-28-2016 Minutes CITY OF SALINA, KANSAS
REGULAR MEETING OF THE BOARD OF COMMISSIONERS
November 28, 2016
4:01 p.m.
iota
The City Commission convened at 2:30 for 5 Year Capital Improvement Plan Continuation and at
3:45 p.m. for Citizens Forum.
B The Regular Meeting of the Board of Commissioners was called to order at 4:01 p.m. in Room 107,
= City-County Building. Roll call was taken followed by the Pledge of Allegiance and a moment of
gsilence.
Those present and comprising a quorum: Mayor Kaye J. Crawford (presiding),Commissioners Jon
Blanchard,Trent Davis,Randall Hardy, and Karl Ryan.
Also present: Jason Gage, City Manager; Michael Schrage, Deputy City Manager; Greg Bengtson,
City Attorney; and Shandi Wicks,City Clerk.
AWARDS AND PROCLAMATIONS
None.
CITIZENS FORUM
None.
PUBLIC HEARINGS AND ITEMS SCHEDULED FOR A CERTAIN TIME
(5.1) Public hearing and report on Petition No. 4384, (filed by J. Vosseller on behalf of the
USD No. 305 Board of Education), requesting vacation of a 46 foot portion of a 20
foot east-west utility easement located on Lot One (1), Block One (1), of the Whittier
School Addition to the City of Salina, Saline County, Kansas. (Cottonwood
Elementary School site at 215 S. Phillips Avenue).
(5.1a) First reading Ordinance No. 16-10869.
Mayor Crawford opened the public hearing.
Dean Andrew, Director of Planning, explained the request, affected public and franchise
utilities and action options.
Commissioner Blanchard asked who would pay for the water line relocation and asked if
there were other instances in the City of buildings located within an easement. Mr. Andrew
stated the school district would pay for the relocation and there were only two (2) other
locations he was aware of(Sonic Drive-In and Mowery Clinic).
There being no further comments the public hearing was closed.
16-0446 Moved by Commissioner Hardy, seconded by Commissioner Davis, to pass Ordinance No. 16-
10869 requesting vacation of a 46 foot portion of a 20 foot east-west utility easement located on Lot
One (1), Block One (1), of the Whittier School Addition to the City of Salina,Saline County, Kansas
on first reading. Aye: (5). Nay: (0). Motion carried.
CONSENT AGENDA
(6.1) Approve the minutes of November 21, 2016.
Page 1
(6.2) Approve the purchase of fire hydrants, Project No. 63164, from Wichita Winwater,
in the amount of$55,784.
(6.3) Approve Resolution No. 16-7411 authorizing the Mayor to enter into an agreement
for the replacement of Salina's community-wide, outdoor siren warning system
with Federal Signal Safety and Security Systems in the amount of$200,257.10.
(6.4) Approve Resolution No. 16-7413 to authorize the Approved Artistic Design and
notification to proceed to the art fabricator for the Salina Fieldhouse.
Commissioner Davis requested that Item 6.4 be removed from the consent agenda.
16-0447 Moved by Commissioner Ryan, seconded by Commissioner Davis, to approve the consent agenda
less item 6.4. Aye: (5). Nay: (0). Motion carried.
(6.4) Approve Resolution No. 16-7413 to authorize the Approved Artistic Design and
notification to proceed to the art fabricator for the Salina Fieldhouse.
Commissioner Davis asked for the durability of the design material and asked if there
would be use of solar lighting. Brad Anderson, Director of Arts & Humanities, stated the
art piece would be made out of stainless steel that would not rust and would withstand the
weather. Grace Peterson, Art Services Coordinator, stated the panels would be a thick
grade stainless steel and would withstand the elements of the outdoors. She also stated the
lighting was included in the contract with the architect. Mr. Anderson stated the lighting
would be LED and would be similar to those installed as part of the downtown lighting
project.
Commissioner Blanchard asked how the maintenance of the art piece would be handled.
Jason Gage, City Manager, stated there should be a maintenance budget established for all
art pieces within the city. Ms. Peterson stated a division of Zahner, Inc performed an
evaluation of all of the metal art pieces within the city and will provide a recommendation
of any repairs needed on the pieces. Mr. Anderson stated staff was currently working on a
plan for a maintenance budget for the art pieces.
16-0448 Moved by Commissioner Davis, seconded by Commissioner Ryan, to approve Resolution No. 16-
7413 to authorize the Approved Artistic Design and notification to proceed to the art fabricator for
the Salina Fieldhouse. Aye: (5). Nay: (0). Motion carried.
ADMINISTRATION
None.
DEVELOPMENT BUSINESS
(8.1) First reading Ordinance No. 16-10870 requesting annexation of the Riverwoods
Natural Area located east of the flood control levee south of Cloud Street.
Dean Andrew, Director of Planning, explained the request and action options.
Commissioner Davis asked if there were any downside to annexing. Mr. Andrew stated he
was not aware of any downside, in order to provide protection on the property, it would
need to be annexed into the city limits.
Pace 2
a 16-0449 Moved by Commissioner Ryan, seconded by Commissioner Davis, to pass Ordinance No. 16-10870
requesting annexation of the Riverwoods Natural Area located east of the flood control levee south
of Cloud Street on first reading. Aye: (5). Nay: (0). Motion carried.
OTHER BUSINESS
z
16-0450 Moved by Commissioner Davis, seconded by Commissioner Hardy, to recess into executive
session for 60 minutes to discuss with legal counsel matters subject to the attorney-client privilege
z for the reason that public discussion of those matters would waive the privilege and adversely
= affect the City's interest in the matters and reconvene at 5:30 p.m. Aye: (5). Nay: (0). Motion
dc carried.
The City Commission recessed into executive session at 4:30 p.m. and reconvened at 5:30
p.m. No action was taken.
16-0451 Moved by Commissioner Ryan, seconded by Commissioner Crawford, to extend the current
executive session for an additional 90 minutes. Aye: (5). Nay: (0). Motion carried.
The City Commission recessed into executive session at 5:30 p.m. and reconvened at 7:00
p.m. No action was taken.
16-0452 Moved by Commissioner Hardy, seconded by Commissioner Ryan, to extend the current executive
session for an additional 190 minutes. Aye: (5). Nay: (0). Motion carried.
The City Commission recessed into executive session at 7:00 p.m. and reconvened at 10:10
p.m. No action was taken.
ADJOURNMENT
16-0453 Moved by Commissioner Hardy, seconded by Commissioner Ryan, that the regular meeting of the
Board of City Commissioners be adjourned. Aye: (5). Nay: (0). Motion carried. The meeting
adjourned at 10:10 p.m.
VIII I
[SEAL] K ye J r ford, Ma or
ATTEST:
�} IQXik
Shandi Wicks,CMC,City Clerk
I
Page 3