11-07-2016 Minutes CITY OF SALINA, KANSAS
REGULAR MEETING OF THE BOARD OF COMMISSIONERS
November 7, 2016
4:00 p.m.
The City Commission convened at 2:30 p.m. for 5 Year Capital Improvement Projects (CIP) and at
3:45 p.m. for Citizens Forum.
8 The Regular Meeting of the Board of Commissioners was called to order at 4:00 p.m. in Room 107,
12 City-County Building. Roll call was taken followed by the Pledge of Allegiance and a moment of
71 silence.
Those present and comprising a quorum: Mayor Kaye J. Crawford (presiding),Commissioners Jon
Blanchard, Trent Davis, Randall Hardy, and Karl Ryan.
Also present: Jason Gage, City Manager; Michael Schrage, Deputy City Manager; Greg Bengtson,
City Attorney; and Shandi Wicks,City Clerk.
AWARDS AND PROCLAMATIONS
None.
CITIZENS FORUM
None.
PUBLIC HEARINGS AND ITEMS SCHEDULED FOR A CERTAIN TIME
None.
CONSENT AGENDA
(6.1) Approve the minutes of October 24, 2016.
(6.2) Award contract for the South Ohio Street Water and Sanitary Sewer Extension.
(6.3) Approve Resolution No. 16-7407 authorizing the City of Salina's Utilization of the
Progressive Design-Build Delivery Method for the South Well Field and Water
Treatment Plant Project.
(6.4) Approve Resolution No. 16-7408 authorizing an agreement with Union Pacific
Railroad (URPP) to perform at-grade public road crossing improvements on Claflin
Avenue.
(6.5) Approve Resolution No. 16-7410 authorizing the Mayor to sign a real estate
purchase agreement and short term lease agreement with Katrina M. Truitt, to
acquire the property located at 303 North 10th Street, Salina, Kansas.
(6.6) Amend 2016 sub-CIP allocation for the police department room remodel project.
16-0427 Moved by Commissioner Davis, seconded by Commissioner Ryan, to approve the consent agenda
as presented. Aye: (5). Nay: (0). Motion carried.
ADMINISTRATION
(7.1) Discussion of the Annual Alarm Renewal Registration Fee.
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Chief Brad Nelson explained the annual renewal registration fee.
Commissioner Hardy stated he paid the annual renewal registration fee.
A conversation ensued between the Commission and Chief Nelson regarding the annual
renewal registration fee and the contract for the third party administrator.
Commissioner Blanchard asked if information was put on the website regarding the
programs. Jason Gage, City Manager, stated there was a lot of information on the city's
website regarding the programs when the programs started.
Commissioner Blanchard asked if there had been any appeals submitted by citizens. Chief
Nelson stated staff had received six (6) or seven (7) appeals and staff had resolved all of the
appeals.
A conversation ensued between the Commission, Chief Nelson and Mr. Gage regarding the
number of false alarms and response time for the false alarms.
• Commissioner Hardy asked if the number of habitual violators had decreased. Chief
Nelson stated yes, significantly.
(7.2) Resolution No. 16-7409 authorizing the formation of the Greater Salina Community
Foundation donor through fund entitled The Salina Police Department Excellence
Fund.
Chief Brad Nelson explained the donation fund and recommended action.
Commissioner Blanchard asked if an interactive use of force simulator would be beneficial
for the training of officers. Chief Nelson stated the current simulator was approximately ten
(10) years old and could be ready for replacement.
16-0428 Moved by Commissioner Blanchard, seconded by Commissioner Hardy, to approve Resolution
No. 16-7409 authorizing the formation of the Greater Salina Community Foundation donor
through fund entitled The Salina Police Department Excellence Fund under the auspice of the
Greater Salina Community Foundation. Aye: (5). Nay: (0). Motion carried.
(7.3) Approve a siren system replacement proposal and direct staff to prepare a vendor
project agreement for future approval.
Jason Gage, City Manager, explained the current system, proposals received, fiscal impact
and recommended action.
Commissioner Hardy asked if the units would alert if the system was not working
properly. Bernie Botson, Deputy Director of Saline County Emergency Management, stated
the new units would alert the dispatch system if the units were fully operational.
Mayor Crawford asked if the company would install the new units. Mr. Gage stated the
selected company would install the new units but staff would work with the company for
the installation of the new units.
Commissioner Davis asked for information on the omnidirectional system. Brian Kates,
Blue Valley Public Safety stated the omnidirectional system would require more electronics
and the life span of the electronic systems would be far less.
A conversation ensued between the Commission, Mr. Botson, Mr. Gage and Mr. Kates
regarding the types of systems, uses in other communities and the coverage area.
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Commissioner Davis asked if there was a separate notification system for the hearing
impaired. Mr. Botson stated staff used a multi-tiered system for notifications utilizing
specific apps, television stations and the outdoor warning sirens.
Commissioner Davis asked if newer electronics could be plugged into the systems and if
there were maintenance costs associated with the electronic systems. Mr. Kates stated the
W controls for the unit would be the only items that would need to be replaced and stated the
electronic lifespan was fifteen (15) years.
$ Mayor Crawford asked if the system staff was recommending was the mechanical system.
Mr. Gage stated yes, for the price difference staff was leaning towards the mechanical
system.
Commissioner Davis asked if the price difference would be worth looking at the electronic
system with the voice recognition system. Mr. Gage stated for the significant difference in
price staff did not think the voice recognition system would be utilized except for certain
situations.
Mr. Botson provided information on the research he performed on outdoor warning siren
systems.
16-0429 Moved by Commissioner Blanchard, seconded by Commissioner Ryan, to approve proposal #1
(with recommended features), which provides a mechanical, rotating outdoor warning system as
submitted by Federal Signal Safety and Security Systems/Blue Valley Public Safety, Inc.,and direct
staff to prepare a vendor project agreement for future approval. Aye: (5). Nay: (0). Motion
carried.
(7.4) Discussion and possible action regarding philanthropic naming of the exterior and
interior of the downtown fieldhouse building.
Jason Gage, City Manager, explained the background, fiscal impact and recommended
action.
Mayor Crawford asked Commissioner Davis to recuse himself due to a conflict of interest.
Greg Bengtson, City Attorney, stated the agenda item pertained to the philanthropic
naming of the exterior and interior of the downtown fieldhouse building.
Commissioner Blanchard asked if the municipal naming of the facility was taken care of
and stated he did not intend to change his vote of the philanthropic naming of the exterior
and interior of the downtown fieldhouse building.
Mayor Crawford stated she thought the fellow commissioners could work together to
include the word downtown in the fieldhouse name.
Mr. Gage stated if the Commission would like to add the municipal naming as a topic to
the agenda, there would need to be a super majority which would require 4 out of 5
commissioners.
Commissioner Hardy asked for the chronological outlook on how the names came about in
relationship to the donations received. Mr. Gage stated staff did not have that information
and could not answer that question.
Commissioner Hardy asked what the philosophy was for the Salina Regional Health Center
having their name on their buildings. Mr. Gage stated the hospital brand was on the
buildings owned by the hospital.
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,16-0430 Moved by Commissioner Davis, seconded by Commissioner Ryan, to add to the agenda the
discussion of the municipal naming of the fieldhouse. Aye: (3). Nay: (2) Blanchard, Hardy.
Motion failed.
16-04'1 Moved by Commissioner Ryan, seconded by Commissioner Hardy, to recognize the Salina
Regional Health Center and their logo on the exterior of the fieldhouse building and the interior
naming as recommended by the Parks& Recreation Advisory Board.
- Jim Ravenkamp, 652 S. Santa Fe, provided his thoughts on the naming of the facility and asked if
the name the Lee District had ever came into play to be included as part of the name. Mayor
Crawford stated the name the Lee District had not been thought of.
Abner Pemey, 212 E. Iron, stated everyone he encountered wished the exterior of the building
would not have a company name listed on it and the building would be maintained using public
funds.
Commissioner Hardy asked if there would be a benefit to have a time period for the exterior name
of the building. Mr. Gage stated the policy did not require a name to be in perpetuity and there
would be added costs to replace the sign in the future.
Commissioner Hardy stated this item had brought up the most public comments to him since he
had been on the commission and most of the comments were negative. He continued to state he
would like for the naming to be for a certain time period.
Mayor Crawford restated the motion to recognize the Salina Regional Health Center and their logo
on the exterior of the fieldhouse building and the interior naming as recommended by the Parks &
Recreation Advisory Board Aye: (3). Nay: (1) Blanchard. Motion carried.
Mayor Crawford would like to propose to the hospital to consider dedicating the contribution in
writing on the building to all of the veterans in the community, with the hospital logo and SRHC.
She continued to provide her thoughts on the naming.
Commissioner Davis returned.
DEVELOPMENT BUSINESS
None.
OTHER BUSINESS
Commissioner Blanchard asked if there could be an agenda item in the future for the three
(3) year commitment of subsidizing the fieldhouse that was approved by resolution on
October 27, 2014. He continued to provide his thoughts on the commitment.
Jason Gage, City Manager, stated the item was addressed on a verbal communication with
staff.
A conversation ensued between the Commission and Mr. Gage regarding the
public/private partnership of the fieldhouse and the subsidizing commitment.
Mr. Gage stated he needed a confirmation from the Governing Body on bringing the
subsidizing commitment item back on a future meeting.
Commissioner Blanchard stated he would like staff to look into it.
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Commissioner Ryan stated he thought the Commission should continue to move forward.
Mayor Crawford stated she thought it was time to move forward.
Commissioner Davis stated he thought the target was a moving target but the item should
be addressed.
Commissioner Hardy stated he thought the item should be looked into.
(9.1) Request for executive session (legal).
16-04',x'2 Moved by Commissioner Davis, seconded by Commissioner Hardy, to recess into executive
Asession for 60 minutes to discuss with legal counsel matters subject to the attorney-client privilege
for the reason that public discussion of those matters would waive the privilege and adversely
affect the City's interest in the matters and reconvene at 6:50 p.m.
The City Commission recessed into executive session at 5:50 p.m. and reconvened at 6S0
p.m. No action was taken.
16-0433 Moved by Commissioner Blanchard, seconded by Commissioner Hardy, to extend the current
executive session for an additional 25 minutes. Aye: (5). Nay: (0). Motion carried.
The City Commission recessed into executive session at 6:50 p.m. and reconvened at 7:15
p.m. No action was taken.
16-0434 Moved by Commissioner Blanchard, seconded by Commissioner Hardy, to extend the current
executive session for an additional 12 minutes. Aye: (5). Nay: (0). Motion carried.
The City Commission recessed into executive session at 7:15 p.m. and reconvened at 7:27
p.m. No action was taken.
ADJOURNMENT
16-0435 Moved by Commissioner Blanchard, seconded by Commissioner Hardy, that the regular meeting
of the Board of City Commissioners be adjourned. Aye: (5). Nay: (0). Motion carried. The
meeting adjourned at 7:27 p.m.
411111W 1111. •
• �;
[SEAL] K. 'e J. '%a 'ford, Mayor
ATTEST:
aPACLL 1000-9-1Y
Shandi Wicks,CMC,City Clerk
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