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10-24-2016 Minutes CITY OF SALINA, KANSAS REGULAR MEETING OF THE BOARD OF COMMISSIONERS October 24, 2016 4:00 p.m. The City Commission convened at 2:30 p.m. for Transient Guest Tax Cultural Arts Regional Marketir Review/Update and at 3:45 p.m. for Citizens Forum. N The Regular Meeting of the Board of Commissioners was called to order at 4:00 p.m. in Room 107, City-County Building. Roll call was taken followed by the Pledge of Allegiance and a moment of silence. Those present and comprising a quorum: Mayor Kaye J. Crawford (presiding),Commissioners Jon Blanchard, Trent Davis, Randall Hardy,and Karl Ryan. Also present: Jason Gage, City Manager; Michael Schrage, Deputy City Manager; Greg Bengtson, City Attorney; and Shandi Wicks, City Clerk. AWARDS AND PROCLAMATIONS None. CITIZENS FORUM Kim Cunningham, 683 Georgetown Road, represented a group of citizens that would like the breed specific legislation repealed in the city of Salina. She continued to explain the breed and her experiences. The group provided a packet of information to the commissioners. Nicole Krob, 224 S. Clark, provided her personal experiences of owning a pit bull arid explained information within the packet previously handed out. Commissioner Ryan stated he would like to know the history and specifics on the legislation prior to making any decisions. Commissioner Davis agreed with Commissioner Ryan on his request. Debbie Corrales, 124 E. Charlotte, provided information on her personal experiences and asked that the ban be lifted. Jason Gage, City Manager, provided information on the history of the ban and continued to explain that staff could provide information to the commission at any time. Ms. Cunningham stated the group did not have information pertaining to the history of the ban as the information was not available. Commissioner Blanchard asked what the process would take to get the item on an agenda. Mr. Gage stated the item could be raised under other business by a commissioner and if a majority agreed, staff could look at the item. Commissioner Blanchard asked if there were processes for the private group. Dor. Gage stated there was a formal petition process. Ms. Cunningham asked for contact information for the City Commission and stated she tried to obtain the information from the Health Department but was told the information did not exist. Page 1 • A conversation ensued between the Commission and Mr. Gage regarding the ban and available information. Mayor Crawford requested that the Fieldhouse naming be added to the agenda under other business. Q. PUBLIC HEARINGS AND ITEMS SCHEDULED FOR A CERTAIN TIME None. 79, CONSENT AGENDA (6.1) Approve the minutes of October 17, 2016. (6.2) Approve Resolution No. 16-7405 appointing members to various boards and commissions. (6.3) Accept permanent drainage and temporary construction easements for the Hassman Termite & Pest Control Property, 901 E. Prescott Road. 16-0416 Moved by Commissioner Ryan, seconded by Commissioner Davis, to approve the consent agenda as presented. Ave: (5). Na)': (0). Motion carried. ADMINISTRATION (7.1) Second reading Ordinance No. 16-10866 levying Salina Business Improvement District No. 1 service fees for 2017. Mayor Crawford noted that Ordinance No. 16-10866 was passed on first reading on October 17, 2016 and since that time no comments have been received. 16-0417 Moved by Commissioner Davis, seconded by Commissioner Ryan, to adopt Ordinance No. 16- 10866 levying Salina Business Improvement District No. 1 service fees for 2017 on second reading. A roll call vote was taken. Aye: (5) Blanchard, Davis, Hardy, Ryan, Crawford. Nay: (0). Motion carried. (7.2) Resolution No. 16-7394 providing for the advisability and authorization related to establishing special improvement district for water, sanitary sewer, street, and drainage improvements in Grand Prairie Addition, Phase II. Dan Stack, City Engineer, explained the changes to the request and action options. Commissioner Blanchard asked if the 80/20 split would go away. Mr. Stack stated the petition would remain in effect and the developer would still be required to pay the 20%. Jason Gage, City Manager, asked staff if there was a certain date the item could return to the Commission for action. Mr. Stack stated staff could return the item for the Commission to consider but was not sure of the exact date. Greg Bengtson, City Attorney', stated the resolution and project authorization would need to be considered and asked if the item could be completed in the near future. A conversation ensued between Mr. Stack, Mr. Gage, Mr. Bengtson and the Commission regarding the project, art element and the project authorization. Commissioner Blanchard asked if the developer had withdrawn the petition. Michael Page 2 Schrage, Deputy City Manager, stated staff felt once the item was reset and ready to go, the item could be brought back to the Commission for action. Mr. Stack stated since the item was not as much of an urgency as it used to be, there was lime to work on the item. Mr. Gage asked Mr. Bengtson if the item of resolution of advisability and authorization could be placed on a future agenda along with the development agreement. Mr. Bengtson w stated the item could be postponed to a future agenda once the development agreement was available. 16-0418 Moved by Commissioner Davis, seconded by Commissioner Ryan, to postpone the resolution of advisability and authorization and direct staff to place the resolution of advisability and 0 authorization on the same agenda as the project authorization and development agreement. Aye: (5). Nay: (0). Motion carried. (7.3) Second reading Ordinance No. 16-10867 requesting the vacation of a ten (10) foot wide north-south alley that abuts Lots One (1) and Three (3) on Seventh Street, and Lots Two (2) and Four (4) on Santa Fe in the Original Town (now City) of Salina, Saline County, Kansas to allow Lots One (1) and Three (3) and Lots Two (2) and Four (4) to be merged into a single building lot. Mayor Crawford noted that Ordinance No. 16-10867 was passed on first reading on October 17, 2016 and since that time no comments have been received. 16-0419 Moved by Commissioner Hardy, seconded by Commissioner Davis, to adopt Ordinance No. 16- 10867 requesting the vacation of a ten (10) foot wide north-south alley that abuts Lots One (1) and Three (3) on Seventh Street, and Lots Two (2) and Four (4) on Santa Fe in the Original Town (now City) of Salina, Saline County, Kansas to allow Lots One (1) and Three (3) and Lots Two (2) and Four (4) to be merged into a single building lot on second reading. A roll call vote was taken. Aye: (5) Blanchard, Davis, Hardy, Ryan, Crawford. Nay: (0). Motion carried. DEVELOPMENT BUSINESS (8.1) Consider an amendment of the Future Land Use Map and Urban Service Area Planning Map of the Comprehensive Plan to remove an 80 acre tract of the northwest corner of Centennial Road and Farrelly Road from the Urban Service Area. (8.1a) First reading Ordinance No. 16-10868. Dean Andrew, Director of Planning, explained the request, Planning Commission recommendation and action options. Commissioner Ryan asked where the existing water and sewer lines were. Mr. Andrew stated there was a water line that ran down Water Well Road to the water tower for the landfill and there were no sewer lines in close proximity to the tract of land. Commissioner Hardy asked how solid the plan was to have the railroad around the airport. Mr. Andrew stated the concept had support but was not identified as a capital improvement project, who would do it and acquiring the land would have to be required by Union Pacific Railroad. Commissioner Hardy asked if the railroad would be in favor of the realignment. Mr. Andrew stated he was not aware that the railroad was contacted regarding the request. Page 3 Commissioner Davis asked when the utilities would be extended to the property. Mr. Andrew stated unless the rail spur was installed, he did not think the utilities would be extended that far. Jason Gage, City Manager, asked if low planes would be flying over the subdivision. Mr. Andrew stated it was not a good quality of life decision to have a subdivision that close to the airport. Mr. Gage asked if Saline County adopted a limitation regarding the use of the property. E Mr. Andrew stated he thought it would be used for currently residential service areas but stated Mr. Neal was in the audience to confirm. 0 U David Neal, Saline County Planner, stated there was nothing specific in the Comprehensive Plan pertaining to the property limitation and continued to state the 20 acre limitation did not pass when taken to the County Commission. Mr. Andrew stated the request would conform with the plan and would have to be approved by both the City Planning Commission and the County Planning Commission. Jake Bradley, 1167 W. Farrelly Road, provided additional information regarding the request. Commissioner Blanchard asked what the current land use was and if the soil and wells had been tested. Mr. Bradley stated the current land use was farm ground, a portion of the land had been tested and he did contact the rural water district and there could be an additional nine (9) water hookups. Commissioner Blanchard asked if both the City and County did not approve the request, it would not go anywhere. Mr. Gage stated the Urban Service Area Planning map was used by both the City and the County; the request would have to be approved by both. Mr. Neal stated up to two (2) homes could be built per every 80 acres. Mr. Bradley stated he planned to do two phases but nine (9) lots in this phase. Commissioner Blanchard asked for information on the fire protection of the property. Mr. Neal stated Mentor Fire District would provide the fire protection for the property. Mr. Gage stated the questions were good for the future look of the property. Commissioner Blanchard provided his thoughts on the request. Mr. Bradley provided his thoughts on the anticipation of the new rail spur in the area. Commissioner Hardy asked what the probability was of the industrial use moving south into this area. Mr. Gage also asked what the future land use was in the past Comprehensive Plan. Mr. Andrew stated the future land use for Centennial Road and Water Well Road was industrial on the past plan and the property immediately south of Water Well Road on Centennial Road was acquired by the Airport Authority for future industrial growth. Commissioner Blanchard asked when the proposed rail spur was originally proposed. Mr. Andrew stated there were various public meetings on elimination of the 4th Street Corridor and building a new rail spur by the consultant that helped draw up the Comprehensive Plan. Mr. Gage stated there was not a specific time frame of when the new rail spur could occur and the opportunity could be in down on the future. Mr. Bradley stated it would be a great thing for a new rail spur but it would probably not be practical. He continued to state there were several lots around the Airport that were Page 4 buildable. Commissioner Davis asked what input current landowners had on the Urban Service Area Planning Map. Mr. Gage stated there were multiple opportunities for public input on the map but he did not think the public took the opportunities seriously. Commissioner Blanchard asked if the Planning Commission was tasked with the same piece as the City Commission. Mr. Andrew stated the Planning Commission was given two (2) options, one (1) to divide the section of 1-135 to Burma Road in half and two (2) to remove the requested specific tract of land only. Mr. Andrew stated when staff prepared an ordinance, the findings of the Planning Commission were contained within the ordinance, this ordinance was drafted based on Mr. Bradley's request. Commissioner Ryan asked if the City Commission would like the Planning Commission to reconsider dividing the section of 1-135 to Burma Road in half. Mr. Andrew stated he would refer to Mr. Bengtson but the item could go back to the Planning Commission with further direction. Mr. Gage stated if the City Commission should send the request back to the Planning Commission, information on the request should be provided to the Planning Commission since they voted unanimously on the request. Commissioner Blanchard provided his thoughts on the request, the decision of the Planning Commission and the possible future of a rail spur. A conversation ensued between Commissioner Blanchard and Mr. Gage regarding the request and possible future of a rail spur. 16-0420 Moved by Commissioner Hardy, seconded by Commissioner Davis, to concur with the recommendations of the Planning Commission and deny the requested Comprehensive Plan amendment. Ave: (3). Nay: (2) Blanchard, Ryan. Motion carried. • OTHER BUSINESS Mayor Crawford requested a motion to add an item to the agenda on the naming of the Fieldhouse pertaining to the Salina Regional Health Center. Mr. Bengtson stated in order to add the item to the agenda today, the item would have to be approved by a two-thirds vote, and Commissioner Davis would also have to recuse himself from the discussion since the item pertained to the Salina Regional Health Center. 16-0421 Moved by Mayor Crawford, seconded by Commissioner Hardy, to add to the agenda the discussion on the philanthropic naming of the exterior of the building and the philanthropic naming of the interior of the building. Mr. Bengtson provided information pertaining to the previous actions at the last meeting on the approved interior names and the outside naming of the facility. A conversation ensued between the Commission and Mr. Bengtson regarding the Fieldhouse naming and the action options. Pale 5 Jason Gage, City Manager, stated the three naming components of the building and asked in order to place the full topic on the agenda, was there one motion that could be made. N Ir. Bengtson stated it depended on complication of the topic discussion. Commissioner Davis asked if he still had a position to weigh in on the topic but not specifically on the motion for the Fieldhouse naming pertaining to the hospital. Mr. Bengtson stated any time a c. w discussion occurs on the Salina Regional Health Center naming interest, would require Commissioner Davis to recuse himself. Commissioner Davis asked if the topics went beyond the Salina Regional Health Center naming interest, he would have an opportunity to participate. Mr. Bengtson stated the naming outside of the Salina Regional Health Center naming should include Commissioner Davis. Mr. Gage restated the past motions pertaining to the outside of the Fieldhouse building and reminded the Commission to keep in mind the option to discuss the municipal naming and the philanthropic naming of the exterior of the building. Mayor Crawford restated the motion to consider the philanthropic naming of the exterior of the building and the philanthropic naming of the interior of the building. Aye: (3). Nay: (1) Blanchard. Motion failed. 16-0422 Moved by Commissioner Rvan, seconded by Commissioner Hardy, to add to the November 7, 2016 agenda a motion to recognize the Salina Regional Health Center and their logo on the exterior of the Fieldhouse building and the interior naming as recommended by the Parks & Recreation .11111 Advisory Board. Ave: (3). Nay: (1) Blanchard. Davis abstained. Motion carried. Commissioner Blanchard would like for staff to look at the naming guidelines and the need for a petition. Commissioner Hardy stated he received a bill in the mail for a yearly alarm monitoring fee. Mr. Gage stated there was a yearly monitoring fee but the original monitoring fee was waived. Commissioner Hardy asked if he could disarm his alarm system and cancel the service, would the Police not show up. Mr. Gage stated if a resident did not have an alarm system, the resident would have to call the Police to show up. Chief Nelson provided additional information on the annual monitoring fee. A conversation ensued between the Commission, Chief Nelson, Michael Schrage, Deputy City Manager, and Mr. Gage regarding the alarm ordinance and yearly monitoring fee. Mr. Gage stated if the Commission would like staff to put together information and bring back to the Commission on the alarm monitoring fees. Commissioner Blanchard asked if information could be put on the website regarding the fee. Mr. Gage stated staff could send the original blue sheet and policy to the Commission, he continued to state staff could post the information on social media, the website and through a news release. He also asked if the item should be placed on a future agenda. The Commission reached a consensus to have the item placed on a future agenda. Commissioner Blanchard read information provided by Chief Nelson to the Commission regarding the reduced number of alarm calls. Page 6 • Mr. Gage also stated staff would request an executive session pertaining to the acquisition of real estate. 16-0423 Moved by Commissioner Ryan, seconded by Commissioner Hardy, to add to the agenda an executive session for real estate purposes. Aye: (5). Nay: (0). Motion carried. z 16-0424 Moved by Commissioner Davis, seconded by Commissioner Hardy, to recess into executive N session for 15 minutes to discuss matters pertaining to the acquisition of real estate for the reason that public discussion of the matter would adversely affect the City's position in relation to acquisition of the real estate and reconvene at 6:55 p.m. Aye: (5). Nay: (0). Motion carried The City Commission recessed into executive session at 6:40 p.m. and reconvened at 6:55 p.m. No action was taken. 16-0425 Moved by Commissioner Hardy, seconded by Commissioner Ryan, to extend the current executive session for an additional 8 minutes. Aye: (5). Nay: (0). Motion carried. The City Commission recessed into executive session at 6:55 p.m. and reconvened at 7:03 p.m. No action was taken. ADJOURNMENT 16-0426 Moved by Commissioner Hardy, seconded by Commissioner Ryan, that the regular meeting of the Board of City Commissioners be adjourned. Aye: (5). Nay: (0). Motion carried. The meeting adjourned at 7:03 p.m. [SEAL) Kay . C 'f , Mayor 14 ATTEST: l` r J� ►1.111 i Shandi Wicks,CMC, City Clerk 1 Page 7