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10-17-2016 MinutesCITY OF SALINA, KANSAS REGULAR MEETING OF THE BOARD OF COMMISSIONERS October 17, 2016 4:00 p.m. z The City Commission convened at 2:30 p.m. for Use of City Parking Lots and at 3:45 p.m. for a Citizens Forum. E The Regular Meeting of the Board of Commissioners was called to order at 4:00 p.m. in Room 107, City -County Building. Roll call was taken followed by the Pledge of Allegiance and a moment of silence. U Those present and comprising a quorum: Mayor Kaye J. Crawford (presiding), Commissioners Jon Blanchard, Trent Davis, Randall Hardy, and Karl Ryan. Also present: Jason Gage, City Manager; Michael Schrage, Depute, City Manager; Greg Bengtson, Citv Attorney; and Allison Strait, Administrative Assistant III. AWARDS AND PROCLAMATIONS None. CITIZENS FORUM None. PUBLIC HEARINGS AND ITEMS SCHEDULED FOR A CERTAIN TIME (5.1) Public hearing and report on Petition No. 4383, (filed by Troy Reinert, on behalf of Kansas Properties, LLC), requesting the vacation of a ten (10) foot wide north - south alley that abuts Lots One (1) and Three (3) on Seventh Street, and Lots Two (2) and Four (4) on Santa Fe in the Original Town (now City) of Salina, Saline County, Kansas to allow Lots One (1) and Three (3) and Lots Two (2) and Four (4) to be merged into a single building lot. (5.1a) First reading Ordinance No. 16-10867. Mayor Crawford opened the public hearing. Dean Andrew, Director of Planning, explained the request, affected public and franchise utilities and action options. There being no further comments the public hearing was closed. 16-0400 Moved by Commissioner Blanchard, seconded by Commissioner Ryan, to pass Ordinance No. 16- 10867 on first reading. Ave: (5). Nay: (0). Motion carried. CONSENT AGENDA (6.1) Approve the minutes of October 3, 2016. (6.2) Approve the reallocation of sub CIP funds and purchase one (1) Styker Ambulance Performance Load, cot securing device. (6.3) Authorize proposal from Qualite Sports Lighting, LLC utilizing Heineken Electric to upgrade the lighting on fields #3 and #4 at the East Crawford Recreation Area. Pase 1 16-0401 it4oved by Commissioner Ryan, seconded by Commissioner Davis, to approve the consent agenda as presented. Aye: (5). Nay: (0). Motion carried. ADMINISTRATION (7.1) First reading Ordinance No. 16-10866, levying Salina Business Improvement District w No. 1 service fees for 2017. H Michelle Mever, Director of Finance and Administration, explained the district and fees. s Commissioner Blanchard asked if the 2.5% increase is the same as last vear. Ms. Mever stated yes, the increase was the same as last year. Jason Gage, City Manager, explained the need to keep up with inflation. 16-0402 Moved by Commissioner Hardy, seconded by Commissioner Blanchard, to adopt Ordinance No. 16-10866, levying Salina Business Improvement District No. 1 service fees for 2017. Ave: (5). Na% (0). Motion carried. (7.2) Resolution No. 16-7394 providing for the advisability and authorization related to establishing special improvement district for coater, sanitary sewer, street and drainage improvements in Grand Prairie Addition, Phase II. Dan Stack, City Engineer, asked to postpone Resolution No. 16-7394 until the October 24, 2016 meeting. 16-0403 Moved by Commissioner Davis, seconded by Commissioner Blanchard, to postpone Resolution No. 16-7394, providing for the advisability and authorization related to establishing special improvement district for coater, sanitary sewer, street and drainage improvements in Grand Prairie Addition, Phase II until the October 24, 2016 meeting. Ave: (5). Nay: (0). Motion carried. (7.3) Resolution No. 16-7404 authorizing the artwork design and fabrication contract for the Salina Fieldhouse project. Brad Anderson, Director of Arts & Humanities, explained the artwork design, agreement and action options. IMayor Crawford asked if it was a standing work of art or on the building. Mr. Anderson explained that it was composed of three different elements and went on to shorn examples of possible designs. Commissioner Davis questioned the design and if it was meant to leave out most of the sunlight. Mr. Anderson explained that it was meant to keep a significant amount of the light out and act like a shade as well as to keep most of the heat out of the courts. Grace Peterson, Arts Services Coordinator, explained that it was a super structure that Zahner was designing specifically for the Fieldhouse that was going to look similar on the inside as it did on the outside. Commissioner Blanchard stated he liked the functional use with aesthetic feel of the design. Paee 2 Mr. Anderson went on to explain the function and cost effective use of the materials used to create the design. 16-0404 Moved by Commissioner Rvan, seconded by Commissioner Davis, to adopt Resolution No. 16- 7404 authorizing the artwork design and fabrication contract for the Salina Fieldhouse project W between the City of Salina, designer, Jeremy Rockwell, and fabricator, Zahner, Inc. Ave: (5). Nay: (0). Motion carried. N B (7.4) Fieldhouse Naming Discussion of Options. L Jason Gage, City Manager, explained the discussion options and motions from the October 3, 2016 meeting. Greg Bengtson, City Attorney, added his comments to the discussion options and asked that they reconsider a motion. He also mentioned Commissioner Davis' involvement with the decision due to his employment with Salina Regional Health Center. Mr. Gage stated that adding anything to the name will add to the length and cost of the design and having to purchase additional panels to fit the name. He went on to explain that 520,000-530,000 was the expected increase in design cost by adding to the name of the Fieldhouse. Commissioner Rvan asked if the next step was to add to the agenda. Mr. Bengtson stated their two approaches: reconsider a motion made by Mayor Crawford or Commissioner Blanchard, or to just simply add to the agenda by majority for a future date. Commissioner Blanchard asked if Davis was able to vote to reconsider. Mr. Bengtson recommended that he would not vote due to his employment with Salina Regional Health Center and it was not debatable. 16-0405 Moved by Mayor Crawford, seconded by Commissioner Ryan, to reconsider Resolution No. 16- 7403. Ave: (3) Nay: (1) Blanchard. Motion carried. Mr. Bengtson stated they were taken back to the point at which the previous vote occurred as it was presented at the last meeting. Commissioner Rvan asked that they amend the motion and divide the interior naming portion away from the front of the building to allow Commissioner Davis to participate in some of the naming. Commissioner Rvan made a motion to amend Resolution No. 16-7403 to divide into three (3) sections: 1) naming of the interior sections, 2) municipal naming and 3) the philanthropic naming of the exterior of the building. Mr. Gage explained the sections of naming and verified their intentions of dividing up the naming into three (3) segments. 16-0406 Moved by Mavor Crawford, seconded by Commissioner Blanchard, to amend Resolution No. 16- 7403 to divide the naming of the portions of the Fieldhouse. Ave: (5). Nay: (0). Motion carried. Commissioner Blanchard asked about the interior naming and if it's been Paee 3 formalized that each space was given a name. Mr. Gage explained there should be an application of names and where each will go for the inside naming, but didn't have the application. Chris Cotton, Director of Parks and Recreation, explained that all donors have been assigned to each position within the facility and exterior, but did not have the w application with him for reference. N A discussion ensued with Nlr. Gage and Commissioner Blanchard over the largest donor, Salina Regional Health Center, being left out. 16-04W Moved by Commissioner Blanchard, seconded by Commissioner Davis, to table the interior philanthropic naming until later in the meeting. Ave: (5). Nay: (0). Motion carried. Discussion of the municipal portion of the naming ensued and Mayor Crawford mentioned the resolution stated it as "Salina Fieldhouse". 16-0408 II Moved by Commissioner Hardy, seconded by Commissioner Ryan, to adopt "Salina Fieldhouse" as the municipal part of the name of the new structure. Commissioner Blanchard explained the community's input on naming of the Fieldhouse and the use of the word "downtown" or "community' in the naming. Commissioner Davis agreed with the importance of the word "downtown" in the naming and continued to provide his thoughts on shortening the name in advertising as opposed to the actual name. Commissioner Hardy provided his thoughts on the name and that it was unnecessary to add the sword "downtown' to a building that is placed in downtown Salina for simplicity. A conversation ensued between Commissioner Davis and Commissioner Hardy over the use of "downtown" in the naming and whether it will bring more business to the rest of downtown Salina. Commissioner Blanchard explained the branding of using the full name "Salina Fieldhouse" and it bringing a spotlight to Salina. Mr. Gage explained the impact of the naming and recommended they make a decision on the naming to move onto other things. 16-0409 Moved by Commissioner Blanchard, seconded by Commissioner Davis, to amend the original motion to add "downtown" in the name to have it as "Salina Downtown Fieldhouse". Ave: (2). Nay: (3). Crawford, Hardy, Ryan. IMotion failed. Mayor Crawford restated the original motion to adopt "Salina Fieldhouse" as the municipal part of the name of the new structure. Aye: (3). Nay: (2). Davis, Blanchard. Motion carried. Mayor Crawford opened up discussion on the philanthropic portion of the exterior naming. Commissioner Davis recused himself due to a conflict of interest. Commissioner Blanchard commented that Salina Regional Health Center should be recognized as a big donor, but mentioned the Salina taxpayers were the highest Pase 4 contributors. Commissioner Hardy agreed and mentioned there might be an area for naming they haven't considered to use for Salina Regional Health Center aside from the outside. \flavor Crawford stated she didn't want to see the hospital's name on the outside, z but possibly shortening it to SRHC and adding the logo instead. Commissioner W Ryan agreed on that idea. N 1\4r. Gage asked what their expectations were as far as how to go about naming and 8 to be consistent for future naming of buildings and projects. Commissioner Blanchard stated that naming should have been decided before plans were even being made to start construction on the Fieldhouse and event over previous discussions over naming rights. He also added that it will be placed back onto taxpayers for upkeep and will essentially be a city owned building. Commissioner Hardy asked if there were any other options. Mr. Gage replied that if their intent was to use a municipal naming for the outside, they will have to bring back to commission and explained their options. 16-0410 Moved by \flavor Crawford, seconded by Commissioner Rvan, to add "SRHC" and their logo on the outside building. Aye: (2). Nay: (2). Blanchard. Hardy. Motion failed. \,fr. Gage mentioned the importance of eligibility of naming with the use of donor names in the future. A conversation ensued between Commissioner Blanchard and Mr. Bengtson over whether Commissioner Davis should be included in following discussion over naming. Mr. Bengtson stated that anything to do with Salina Regional Health Center, he is excluded due to his employment with them. \4r. Gage recommended shuffling the names and putting SRHC somewhere else inside the building as opposed to the outside. 16-0411 Moved by Commissioner Blanchard, seconded by Commissioner Rvan, to approve the recommended interior names and have staff look at space options to recognize Salina Regional Health Center's contributions. Ave: (4). Nay: (0). Motion carried. Commissioner Davis returned. DEVELOPMENT BUSINESS None. OTHER BUSINESS (9.1) Request for executive session (legal/real estate.) 16-0412 Moved by Commissioner Davis, seconded by Commissioner Hardy, to recess into executive session for 60 minutes to discuss with legal counsel matters subject to the attorney-client privilege for the reason that public discussion of those matters would waive the privilege and adversely affect the Citv's interest in the matters and real estate to discuss matters pertaining to the acquisition of real estate for the reason that public discussion of the matter would adversely affect the City's position in relation to acquisition of the real estate and reconvene at 6:35 p.m. Ave: (5). Nay: (0). Motion carried. Paee 5 16-0413 a w N 16-04:14 U 16-0415 The City Commission recessed into executive session at 5:35 p.m. and reconvened at 6:35 p.m. No action was taken. Moved by Mavor Crawford, seconded by Commissioner Hardv, to extend the current executive session for an additional 25 minutes. Ave: (5). Nay: (0). Motion carried. The City Commission recessed into executive session at 6:35 p.m. and reconvened at 7:00 p.m. No action was taken. Moved by Commissioner Hardv, seconded by Commissioner Rvan, to extend the current executive session for an additional 30 minutes. Ave: (5). Nay: (0). Motion carried. The City Commission recessed into executive session at 7:00 p.m. and reconvened at 7:30 p.m. No action was taken. ADJOURNMENT Moved by Commissioner Hardv, seconded by Commissioner Ryan, that the regular meeting of the Board of City Commissioners be adjourned. Ave: (5). Nay: (0). Motion carried. The meeting adjourned at 7:30p.m. [SEAL] ATTEST: , Shanks, CMC, Citv Clerk Page 6