10-03-2016 MinutesCITY OF SALINA, KANSAS
REGULAR MEETING OF THE BOARD OF COMMISSIONERS
October 3, 2016
4:00 p.m.
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The Citv Commission convened at 2:30 p.m. for Bicentennial Center Contract Renewal Discussion
and at 3:45 p.m. for Citizens Forum.
The Regular Meeting of the Board of Commissioners was called to order at 4:00 p.m. in Room 107,
City -County Building. Roll call was taken followed by the Pledge of Allegiance and a moment of
silence.
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Those present and comprising a quorum: Mayor Kaye J. Crawford (presiding), Conunissioners Jon
Blanchard, Trent Davis, Randall Hardy, and Karl Ryan.
Also present: Jason Gage, City Manager; Michael Schrage, Deputy City Manager; Greg Bengtson,
City Attorney; and Shandi Wicks, City Clerk.
AWARDS AND PROCLAMATIONS
(3.1) The month of October 2016 as "Bullying Prevention Month" in the city of Salina.
Kieran Boeger and Carter Purcell read the proclamation. Vicki Price with CAPS
announced associated events.
(3.2) The month of October 2016 as "National Arts and Humanities Month' in the city of
Salina. Neil Ward, Salina Arts and Humanities Commission Vice -Chairperson, read
the proclamation. Brad Anderson, Director of Arts & Humanities, announced
associated events.
CITIZENS FORUM
Loretta Robertson, 761 Hancock, stated she received a bill for a nuisance abatement and the
services charged were taken care of by the property owner and she would like the bill in question
to be looked at. Gary Hobbie, Director of Development Services, provided information pertaining
to the property. Mayor Crawford asked if staff could look at the process and contact the owner.
Jason Gage, City Manager, stated he would review the bill and contact the property owner.
PUBLIC HEARINGS AND ITEMS SCHEDULED FOR A CERTAIN TIME
(5.1) Public Hearing on naming of municipal facilities request for the naming of the
downtown fieldhouse and designated areas within the facility.
(5.1a) Resolution No. 16-7I03 naming the downtown fieldhouse as "Salina
Fieldhouse, Salina Regional Health Center" and naming other designated
areas within the downtown fieldhouse.
Commissioner Davis stated he was an employee of Salina Regional Health Center but the
item was not contractual in nature therefore he did not need to excuse himself.
Steve Hardesty, Deputy Parks & Recreation Director, explained the naming process,
naming of downtown fieldhouse and designated areas within, fiscal impact and action
options.
Mayor Crawford opened the public hearing.
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Commissioner Davis asked if the City of Salina was provided a chance for naming rights on
the naming of the facility. Dor. Gage stated staff did not communicate the need for the
naming of the facility and there would not have been an indication by the private party on
the naming of the facility.
Mayor Crawford stated there was a lot of concern in the community about the hospital
being in the naming of the facility. She continued to provide her thoughts on the naming of
the facility and the inclusion of downtown in the name.
Commissioner Hardy provided his thoughts on the naming of the facility
Commissioner Davis asked if the entire name of the facflity would need to be included on
flyers that were distributed for tournaments within the facility. Dor. Gage stated the naming
would need to be consistent therefore the name within the documents distributed would
need to include the entire name.
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Brian Richardson, 519 S. Santa Fe, provided additional information on the downtown
fieldhouse naming.
Commissioner Hardv asked for the chronology on the naming opportunities. Dor.
Richardson stated the names selected gave a minimum of $100,000 or more. He continued
to state the naming rights were part of the process from the beginning.
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Commissioner Blanchard asked when it was decided and by who that the naming rights
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would be considered. Dor. Richardson stated there were multiple meetings regarding the
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opportunity for naming.
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Commissioner Davis asked for clarification on the monetary donation to the municipality.
Jason Gage, City Manager, stated the policy did not anticipate a new facility for naming. He
continued to state the policy may need to be updated in the future.
Commissioner Davis provided his thoughts on the naming of the facility. Dor. Gage stated
that the understanding was when the core group approached the donors; they were made
aware of the potential for naming rights.
Commissioner Blanchard asked which city staff attended the various meetings when the
fundraising was taking place. Mr. Richardson stated donors were made aware that there
could be a potential for naming rights of the facility.
Commissioner Blanchard provided his thoughts on the naming of the facility and the need
for the development agreement to be finalized.
Commissioner Blanchard asked where the process was on the completion of the agreement
for the three (3) year operating deficit that was part of Resolution No. 14-7146. A
conversation ensued between Commissioner Blanchard, Dor. Gage and Dor. Richardson
regarding the operating deficit and funding of the facility.
A conversation ensued between the Commission and Dor. Richardson regarding the facility
and designated areas within the fieldhouse naming and the expectation of the donors on
the naming.
Commissioner Davis asked for clarification on the naming of the fieldhouse and if there
were any obligations to use the name within the application. Dor. Gage stated the resolution
listed the facility naming as Salina Fieldhouse, Salina Regional Health Center (as depicted
in the attached graphic). Dor. Hardesty stated the actual name of the facility would be as
within the resolution.
Commissioner Davis asked if the City of Salina was provided a chance for naming rights on
the naming of the facility. Dor. Gage stated staff did not communicate the need for the
naming of the facility and there would not have been an indication by the private party on
the naming of the facility.
Mayor Crawford stated there was a lot of concern in the community about the hospital
being in the naming of the facility. She continued to provide her thoughts on the naming of
the facility and the inclusion of downtown in the name.
Commissioner Hardy provided his thoughts on the naming of the facility
Commissioner Davis asked if the entire name of the facflity would need to be included on
flyers that were distributed for tournaments within the facility. Dor. Gage stated the naming
would need to be consistent therefore the name within the documents distributed would
need to include the entire name.
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Commissioner Davis provided his thoughts on the naming of the facility and downtown
Salina.
Pat Beatty provided his thoughts on including the word of downtown in the naming of the
facilitv.
Larry Britegam, 102 S. Skyline Drive, provided information on past fundraisers in the
w community, donations made by the Salina Regional Health Center and Salina Regional
H Health Foundation and his thoughts on the naming of the facility.
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Greg Bengtson, City Attomey, requested a brief meeting with the commission in executive
session.
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16-0381 Moved by Commissioner Blanchard, seconded by Commissioner Hardy, to recess into executive
session for 15 minutes to discuss with legal counsel matters subject to the attorney-client privilege
for the reason that public discussion of those matters would waive the privilege and adversely
affect the Citds interest in the matters and reconvene at 5:10 p.m. Ave: (5). Nay: (0). Motion
carried.
The City Commission recessed into executive session at 4:55 p.m. and reconvened at 5:10
p.m.
Mr. Bengtson stated the reason for the executive session was regarding the substantial
interest of Commissioner Davis and asked if there were additional information relating to
the donation by the Salina Regional Health Center.
Joel Phelps, Chief Financial Operations of Salina Regional Health Center, stated the Salina
Regional Health Center governing board and administration were committed to children's
health and downtown development and were approached by the private group for the
donation. He continued to state that the Salina Regional Health Center and Salina Regional
Health Foundation donated $1.25 million dollars towards the project. Mr. Bengtson
suggested that Commissioner Davis not participate in the agenda item.
Commissioner Davis excused himself due to conflict of interest.
Commissioner Blanchard stated the application was specifically on the naming of the
facility but there were eleven (11) other naming designations for inside the facility and
asked if there would be an agreement or a trademark on the marketing and branding of the
facility naming. Mr. Gage stated the resolution named the fieldhouse and the designated
areas within the facility but did not state how the use of the names should be handled. Mr.
Bengtson stated added language within the resolution or a separate agreement could be
developed on the trademark and branding of the facility as decided between staff and the
commission.
Commissioner Hardy asked if a court could have a number alongside the name to help
individuals find the correct court. Mr. Gage stated a court number and a court name could
both be designated for each individual court.
Commissioner Ryan asked if downtown could be included in the Salina Fieldhouse, Salina
Regional Health Center name of the facility and provided his thoughts on the naming of
the facility. Mr. Gage stated the commission could approve the request, deny the request,
amend the request or postpone the request. He continued to state, out of courtesy, the
commission could ask if Mr. Phelps would be able to provide acceptance of the name
change or the item could be postponed to allow for the Salina Regional Health Center
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board to vote on the name change.
Mavor Crawford read a letter provided by Mr. Gil Fritz on his thoughts on the naming of
the facility.
There being no further comments the public hearing was closed.
w Mr. Gage stated the Commission had a hard decision before them and did not think there
was a wrong answer. He continued to state that the City of Salina was very thankful for the
g private donations received.
Commissioner Blanchard asked if the naming of the designated interior sections would
have logos included. Mr. Gage stated he did not see logos listed on the renderings. Mr.
Hardesty stated the interior names would have the same size font and logos would not be
included.
Conunissioner Hardy asked if there would be a logo on the outside of the facility. Mr. Gage
stated yes as depicted on the graphic included in the packet.
Commissioner Blanchard asked if the change in the name would have to go back to the
Parks & Recreation Advisory Board. Mr. Gage stated the name could be changed by the
Commission without going to the Parks g Recreation Advisory Board but he thought Mr.
Phelps should be given a chance to address the name change or be able to take the change
back to the Salina Regional Health Center board to vote on the name change.
Commissioner Hardy provided his thoughts on including downtown in the facility name.
A conversation ensued between the Commission and Mr. Gage regarding the facility name
and inclusion of downtown in the facility name.
16-0382 Moved by Commissioner Rvan, seconded by Commissioner Hardy, to adopt Resolution No. 16-
7403 naming the downtown fieldhouse as "Salina Fieldhouse, Salina Regional Health Center' and
naming other designated areas within the downtown fieldhouse.
Commissioner Blanchard thanked the Salina Regional Health Center and Salina Regional
Health Foundation for the donations, provided his thoughts on the naming policy and the
naming of the facility.
16-0383 Moved by Commissioner Blanchard, seconded by Commissioner Crawford, to amend the motion
to include downtown in the naming of the facility, "Salina Downtown Fieldhouse, Salina Regional
Health Center". Ave: (2). Nay: (2) Ryan, Hardy. Motion failed.
A conversation ensued between the Commissioners on including downtown in the facility
name.
Mavor Crawford restated the original motion to adopt Resolution No. 16-7403 naming the
downtown Fieldhouse as "Salina Fieldhouse, Salina Regional Health Center" and naming other
designated areas within the downtown fieldhouse. Aye: (2). Nay: (2) Blanchard, Crawford.
Motion failed.
CONSENT AGENDA
(6.1) Approve the minutes of September 19, 2016.
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(6.2) Approve Resolution No. 16-7401 authorizing up to $50,000 for reimbursement to the
Salina Airport Authority from October 2016 through June 2018 for the local match
of Fly Salina promotion expenditures.
(6.3) Award contract for the Ninth and Elm Traffic Signal Replacement project, Project
No. 63088 to US Electric, in the amount of 523,637.
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Commissioner Blanchard requested that Item 6.2 be removed from the consent agenda.
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16-0364 Moved by Commissioner Davis, seconded by Commissioner Ryan, to approve the consent agenda
less item 6.2. Ave: (5). Nay: (0). Motion carried.
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(6.2) Approve Resolution No. 16-7401 authorizing up to 550,000 for reimbursement to the Salina
Airport Authority from October 2016 through June 2018 for the local match of FIN, Salina
promotion expenditures.
Commissioner Blanchard asked what the expectations were on the funds. Tim Rogers,
Salina Airport Authority Executive Director, stated the goal for total passenger
enplanements would be ? 300 per month. During September 2016 Great Lakes carried 977
total passengers and the September 2016 total passenger number represented 42% of the
monthly goal of 2,300 total passengers per month. He continued to state the marketing
promotion would be for a twenty-one (21) month time period (October 2016 thru June
2018). Any future City funding would be by a separate request and the Salina Airport
Authority would provide the City quarterly reports on total passenger growth beginning in
January 2017.
1 16-0385 \-loved by Commissioner Blanchard, seconded by Commissioner Hardy, to adopt Resolution No.
16-7401. Aye: (5). Nay: (0). Motion carried.
ADMINISTRATION
(7.1) Second reading Ordinance No. 16-10862 amending Salina Code Sections 2-235 and
2-239 pertaining to Public Improvement Procedures.
Mayor Crawford noted that Ordinance No. 16-10862 was passed on first reading on September 19,
2016 and since that time no comments have been received.
16-0386 I Moved by Commissioner Blanchard, seconded by Commissioner Rvan, to adopt Ordinance No. 16-
10862 on second reading. A roll call vote was taken. Ave: (5) Blanchard, Davis, Hardv, R}Tan,
Crawford. Nay: (0). Motion carried.
(7.2) Building Related Codes
(7.2a) Second reading Ordinance No. 16-10846 amending Chapter 8, Article I,
Division 1 of the Salina Code adopting the 2012 International Building Code
and local amendments.
(7.2b) Second reading Ordinance No. 16-10847 amending Chapter 8, Article 1,
Division 2 of the Salina Code adopting the 2012 International Residential
Code and local amendments.
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(7.2c) Second reading Ordinance No. 16-10848 amending Chapter 8, Article I,
Division 3 of the Salina Code adopting the 2012 Uniform Plumbing Code
and local amendments.
(7.2d) Second reading Ordinance No. 16-10849 amending Chapter 8, Article I,
z Division 4 of the Salina Code adopting the 2012 Uniform Mechanical Code
w anri lnral nmanrimnntc
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(7.2e) Second reading Ordinance No. 16-10830 amending Chapter 8, Article I,
Division 3 of the Salina Code adopting the 2011 National Electrical Code and
local amendments.
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(7.24) Second reading Ordinance No. 16-10831 amending Chapter 8, Article I,
Division 6 of the Salina Code adopting the 2012 International Energy
Conservation Code and local amendments.
(7.2g) Second reading Ordinance No. 16-10832 amending Chapter 8, Article III,
Division 1 of the Salina Code adopting the 2012 International Fire Code and
local amendments.
Jim Brown, Building Official, explained the amendments to the ordinance between first
reading and second reading.
Commissioner Davis asked about the size of the house numbers on the current homes. Dor.
Brown stated any new residence would be required to follow the size of the house numbers
within the code.
Greg Bengtson, City Attornev, stated that an amendment was also made to the ordinances
to explain the role of the building official.
16-0387 I Moved by Commissioner Hardy, seconded by Commissioner Blanchard, to adopt Ordinance No.
16-10846 on second reading. A roll call vote was taken. Ave: (3) Blanchard, Davis, Hardv, Ryan,
Crawford. Nay: (0). Motion carried.
16-0388 I Moved by Commissioner Hardy, seconded by Commissioner Davis, to adopt Ordinance No. 16-
10847 on second reading. A roll call vote was taken. Aye: (3) Blanchard, Davis, Hardv, Ryan,
Crawford. Nay: (0). Motion carried.
16-0389 I) Moved by Commissioner Hardy, seconded by Commissioner Davis, to adopt Ordinance No. 16-
10848 on second reading. A roll call vote was taken. Aye: (3) Blanchard, Davis, Hardy, Ryan,
Crawford. Nay: (0). Motion carried.
16-0390 I Moved by Commissioner Hardy, seconded by Cornrnissioner Davis, to adopt Ordinance No. 16-
10849 on second reading. A roll call vote was taken. Aye: (3) Blanchard, Davis, Hardv, Ryan,
Crawford. Nay: (0). Motion carried.
16-0391 Moved by Commissioner Hardy, seconded by Commissioner Davis, to adopt Ordinance No. 16-
10830 on second reading. A roll call vote was taken. Ave: (3) Blanchard, Davis, Hardv, Ryan,
Crawford. Nay: (0). D4otion carried.
16-0392 Moved by Commissioner Hardy, seconded by Commissioner Davis, to adopt Ordinance No. 16-
10831 on second reading. A roll call vote was taken. Aye: (3) Blanchard, Davis, Hardy, Rvan,
Crawford. Nay: (0). Motion carried.
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116-0111 Moved by Commissioner Hardt, seconded by Commissioner Davis, to adopt Ordinance No. 16-
10852 on second reading. A roll call vote was taken. Ave: (5) Blanchard, Davis, Hardv, Ryan,
Crawford. Nay: (0). Motion carried.
(7.3) Resolution No. 16-7402 adopting the 2017 Comprehensive Fee Schedule for the City
of Salina, Kansas.
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Michelle Mever, Director of Finance and Administration, explained the Fee Schedule for
g 2017, fiscal impact and action options.
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16-03W Moved by Commissioner Blanchard, seconded by Commissioner Davis, to adopt Resolution No.
16-7402 adopting the 2017 Comprehensive Fee Schedule for the City of Salina, Kansas. Ave: (5).
Nay: (0). Motion carried.
(7.4) Request for reallocation of funds in the 2016 CIP for the Parks & Recreation
Department.
Chris Cotten, Director of Parks & Recreation, explained the reallocation of funds, fiscal
impact and action options.
Commissioner Hardy asked what prompted the change in the chlorine for Kenwood Cove
Aquatic Center. Mr. Cotton stated the change to liquid chlorine would be cheaper than the
current chlorine used at the facility.
Commissioner Blanchard asked for additional information on the added lighting of the
soccer fields and the impact on neighboring residential areas. Mr. Cotton stated the
addition of the lighting would not impact the neighboring residential neighborhoods.
16-0395 Moved by Commissioner Davis, seconded by Commissioner Ryan, to authorize reallocation of
5425,000 of funds in the 2016 CIP for the Parks & Recreation Department as requested. Ave: (5).
Nay: (0). Motion carried.
(7.5) Resolution No. 16-7394 providing for the advisability and authorization related to
establishing special improvement district for water, sanitary sewer, street, and
drainage improvements in Grand Prairie Addition, Phase II.
Jim Kowach, Director of Public Works, explained the request for postponing the item.
16-0396 Moved by Commissioner Ryan, seconded by Commissioner Blanchard, to postpone adoption of
Resolution No. 16-7394 providing for the advisability and authorization related to establishing a
special improvement district for water, sanitary sewer, street, and drainage improvements in
Grand Prairie Addition, Phase 11 to the October 17, 2016 meeting. Ave: (5). Nay: (0). Motion
carried.
DEVELOPMENT BUSINESS
None.
II OTHER BUSINESS
(9.1) Request for executive session (confidential data relating to financial affairs of
business entities).
16-0397 Moved by Commissioner Davis, seconded by Commissioner Hardy, to recess into executive
session for 20 minutes to discuss confidential data relating to the financial affairs of a business
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entity for the reason that public discussion of the information would competitively disadvantage
the business entity and reconvene at 6:35 p.m.
The City Commission recessed into executive session at 6:15 p.m. and reconvened at 6:35
- p.m. No action was taken.
16-098 Moved by Commissioner Blanchard, seconded by Commissioner Hardy, to extend the current
executive session for an additional 12 minutes. Aye: (5). Nay: (0). Motion carried.
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The Citv Commission recessed into executive session at 6:38 p.m. and reconvened at 6:50
p.m. No action was taken.
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ADJOURNMENT
16-0399 Moved by Commissioner Blanchard, seconded by Commissioner Hardy, that the regular meeting
of the Board of City Commissioners be adjourned. Ave: (5). Nay: (0). IMotion carried. The
meeting adjourned at 6:50 p.m.
[SEAL]
ATTEST:
Jason Gage, Clity Manager
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