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10-03-2016 MinutesCITY OF SALINA, KANSAS REGULAR MEETING OF THE BOARD OF COMMISSIONERS October 3, 2016 4:00 p.m. a The Citv Commission convened at 2:30 p.m. for Bicentennial Center Contract Renewal Discussion and at 3:45 p.m. for Citizens Forum. The Regular Meeting of the Board of Commissioners was called to order at 4:00 p.m. in Room 107, City -County Building. Roll call was taken followed by the Pledge of Allegiance and a moment of silence. U Those present and comprising a quorum: Mayor Kaye J. Crawford (presiding), Conunissioners Jon Blanchard, Trent Davis, Randall Hardy, and Karl Ryan. Also present: Jason Gage, City Manager; Michael Schrage, Deputy City Manager; Greg Bengtson, City Attorney; and Shandi Wicks, City Clerk. AWARDS AND PROCLAMATIONS (3.1) The month of October 2016 as "Bullying Prevention Month" in the city of Salina. Kieran Boeger and Carter Purcell read the proclamation. Vicki Price with CAPS announced associated events. (3.2) The month of October 2016 as "National Arts and Humanities Month' in the city of Salina. Neil Ward, Salina Arts and Humanities Commission Vice -Chairperson, read the proclamation. Brad Anderson, Director of Arts & Humanities, announced associated events. CITIZENS FORUM Loretta Robertson, 761 Hancock, stated she received a bill for a nuisance abatement and the services charged were taken care of by the property owner and she would like the bill in question to be looked at. Gary Hobbie, Director of Development Services, provided information pertaining to the property. Mayor Crawford asked if staff could look at the process and contact the owner. Jason Gage, City Manager, stated he would review the bill and contact the property owner. PUBLIC HEARINGS AND ITEMS SCHEDULED FOR A CERTAIN TIME (5.1) Public Hearing on naming of municipal facilities request for the naming of the downtown fieldhouse and designated areas within the facility. (5.1a) Resolution No. 16-7I03 naming the downtown fieldhouse as "Salina Fieldhouse, Salina Regional Health Center" and naming other designated areas within the downtown fieldhouse. Commissioner Davis stated he was an employee of Salina Regional Health Center but the item was not contractual in nature therefore he did not need to excuse himself. Steve Hardesty, Deputy Parks & Recreation Director, explained the naming process, naming of downtown fieldhouse and designated areas within, fiscal impact and action options. Mayor Crawford opened the public hearing. Page 1 Commissioner Davis asked if the City of Salina was provided a chance for naming rights on the naming of the facility. Dor. Gage stated staff did not communicate the need for the naming of the facility and there would not have been an indication by the private party on the naming of the facility. Mayor Crawford stated there was a lot of concern in the community about the hospital being in the naming of the facility. She continued to provide her thoughts on the naming of the facility and the inclusion of downtown in the name. Commissioner Hardy provided his thoughts on the naming of the facility Commissioner Davis asked if the entire name of the facflity would need to be included on flyers that were distributed for tournaments within the facility. Dor. Gage stated the naming would need to be consistent therefore the name within the documents distributed would need to include the entire name. Pa -e 2 Brian Richardson, 519 S. Santa Fe, provided additional information on the downtown fieldhouse naming. Commissioner Hardv asked for the chronology on the naming opportunities. Dor. Richardson stated the names selected gave a minimum of $100,000 or more. He continued to state the naming rights were part of the process from the beginning. i Commissioner Blanchard asked when it was decided and by who that the naming rights y would be considered. Dor. Richardson stated there were multiple meetings regarding the - 0 opportunity for naming. 0 Commissioner Davis asked for clarification on the monetary donation to the municipality. Jason Gage, City Manager, stated the policy did not anticipate a new facility for naming. He continued to state the policy may need to be updated in the future. Commissioner Davis provided his thoughts on the naming of the facility. Dor. Gage stated that the understanding was when the core group approached the donors; they were made aware of the potential for naming rights. Commissioner Blanchard asked which city staff attended the various meetings when the fundraising was taking place. Mr. Richardson stated donors were made aware that there could be a potential for naming rights of the facility. Commissioner Blanchard provided his thoughts on the naming of the facility and the need for the development agreement to be finalized. Commissioner Blanchard asked where the process was on the completion of the agreement for the three (3) year operating deficit that was part of Resolution No. 14-7146. A conversation ensued between Commissioner Blanchard, Dor. Gage and Dor. Richardson regarding the operating deficit and funding of the facility. A conversation ensued between the Commission and Dor. Richardson regarding the facility and designated areas within the fieldhouse naming and the expectation of the donors on the naming. Commissioner Davis asked for clarification on the naming of the fieldhouse and if there were any obligations to use the name within the application. Dor. Gage stated the resolution listed the facility naming as Salina Fieldhouse, Salina Regional Health Center (as depicted in the attached graphic). Dor. Hardesty stated the actual name of the facility would be as within the resolution. Commissioner Davis asked if the City of Salina was provided a chance for naming rights on the naming of the facility. Dor. Gage stated staff did not communicate the need for the naming of the facility and there would not have been an indication by the private party on the naming of the facility. Mayor Crawford stated there was a lot of concern in the community about the hospital being in the naming of the facility. She continued to provide her thoughts on the naming of the facility and the inclusion of downtown in the name. Commissioner Hardy provided his thoughts on the naming of the facility Commissioner Davis asked if the entire name of the facflity would need to be included on flyers that were distributed for tournaments within the facility. Dor. Gage stated the naming would need to be consistent therefore the name within the documents distributed would need to include the entire name. Pa -e 2 Commissioner Davis provided his thoughts on the naming of the facility and downtown Salina. Pat Beatty provided his thoughts on including the word of downtown in the naming of the facilitv. Larry Britegam, 102 S. Skyline Drive, provided information on past fundraisers in the w community, donations made by the Salina Regional Health Center and Salina Regional H Health Foundation and his thoughts on the naming of the facility. 8 Greg Bengtson, City Attomey, requested a brief meeting with the commission in executive session. U 16-0381 Moved by Commissioner Blanchard, seconded by Commissioner Hardy, to recess into executive session for 15 minutes to discuss with legal counsel matters subject to the attorney-client privilege for the reason that public discussion of those matters would waive the privilege and adversely affect the Citds interest in the matters and reconvene at 5:10 p.m. Ave: (5). Nay: (0). Motion carried. The City Commission recessed into executive session at 4:55 p.m. and reconvened at 5:10 p.m. Mr. Bengtson stated the reason for the executive session was regarding the substantial interest of Commissioner Davis and asked if there were additional information relating to the donation by the Salina Regional Health Center. Joel Phelps, Chief Financial Operations of Salina Regional Health Center, stated the Salina Regional Health Center governing board and administration were committed to children's health and downtown development and were approached by the private group for the donation. He continued to state that the Salina Regional Health Center and Salina Regional Health Foundation donated $1.25 million dollars towards the project. Mr. Bengtson suggested that Commissioner Davis not participate in the agenda item. Commissioner Davis excused himself due to conflict of interest. Commissioner Blanchard stated the application was specifically on the naming of the facility but there were eleven (11) other naming designations for inside the facility and asked if there would be an agreement or a trademark on the marketing and branding of the facility naming. Mr. Gage stated the resolution named the fieldhouse and the designated areas within the facility but did not state how the use of the names should be handled. Mr. Bengtson stated added language within the resolution or a separate agreement could be developed on the trademark and branding of the facility as decided between staff and the commission. Commissioner Hardy asked if a court could have a number alongside the name to help individuals find the correct court. Mr. Gage stated a court number and a court name could both be designated for each individual court. Commissioner Ryan asked if downtown could be included in the Salina Fieldhouse, Salina Regional Health Center name of the facility and provided his thoughts on the naming of the facility. Mr. Gage stated the commission could approve the request, deny the request, amend the request or postpone the request. He continued to state, out of courtesy, the commission could ask if Mr. Phelps would be able to provide acceptance of the name change or the item could be postponed to allow for the Salina Regional Health Center Page 3 board to vote on the name change. Mavor Crawford read a letter provided by Mr. Gil Fritz on his thoughts on the naming of the facility. There being no further comments the public hearing was closed. w Mr. Gage stated the Commission had a hard decision before them and did not think there was a wrong answer. He continued to state that the City of Salina was very thankful for the g private donations received. Commissioner Blanchard asked if the naming of the designated interior sections would have logos included. Mr. Gage stated he did not see logos listed on the renderings. Mr. Hardesty stated the interior names would have the same size font and logos would not be included. Conunissioner Hardy asked if there would be a logo on the outside of the facility. Mr. Gage stated yes as depicted on the graphic included in the packet. Commissioner Blanchard asked if the change in the name would have to go back to the Parks & Recreation Advisory Board. Mr. Gage stated the name could be changed by the Commission without going to the Parks g Recreation Advisory Board but he thought Mr. Phelps should be given a chance to address the name change or be able to take the change back to the Salina Regional Health Center board to vote on the name change. Commissioner Hardy provided his thoughts on including downtown in the facility name. A conversation ensued between the Commission and Mr. Gage regarding the facility name and inclusion of downtown in the facility name. 16-0382 Moved by Commissioner Rvan, seconded by Commissioner Hardy, to adopt Resolution No. 16- 7403 naming the downtown fieldhouse as "Salina Fieldhouse, Salina Regional Health Center' and naming other designated areas within the downtown fieldhouse. Commissioner Blanchard thanked the Salina Regional Health Center and Salina Regional Health Foundation for the donations, provided his thoughts on the naming policy and the naming of the facility. 16-0383 Moved by Commissioner Blanchard, seconded by Commissioner Crawford, to amend the motion to include downtown in the naming of the facility, "Salina Downtown Fieldhouse, Salina Regional Health Center". Ave: (2). Nay: (2) Ryan, Hardy. Motion failed. A conversation ensued between the Commissioners on including downtown in the facility name. Mavor Crawford restated the original motion to adopt Resolution No. 16-7403 naming the downtown Fieldhouse as "Salina Fieldhouse, Salina Regional Health Center" and naming other designated areas within the downtown fieldhouse. Aye: (2). Nay: (2) Blanchard, Crawford. Motion failed. CONSENT AGENDA (6.1) Approve the minutes of September 19, 2016. Page 4 (6.2) Approve Resolution No. 16-7401 authorizing up to $50,000 for reimbursement to the Salina Airport Authority from October 2016 through June 2018 for the local match of Fly Salina promotion expenditures. (6.3) Award contract for the Ninth and Elm Traffic Signal Replacement project, Project No. 63088 to US Electric, in the amount of 523,637. 6 W Commissioner Blanchard requested that Item 6.2 be removed from the consent agenda. N 16-0364 Moved by Commissioner Davis, seconded by Commissioner Ryan, to approve the consent agenda less item 6.2. Ave: (5). Nay: (0). Motion carried. 0 U (6.2) Approve Resolution No. 16-7401 authorizing up to 550,000 for reimbursement to the Salina Airport Authority from October 2016 through June 2018 for the local match of FIN, Salina promotion expenditures. Commissioner Blanchard asked what the expectations were on the funds. Tim Rogers, Salina Airport Authority Executive Director, stated the goal for total passenger enplanements would be ? 300 per month. During September 2016 Great Lakes carried 977 total passengers and the September 2016 total passenger number represented 42% of the monthly goal of 2,300 total passengers per month. He continued to state the marketing promotion would be for a twenty-one (21) month time period (October 2016 thru June 2018). Any future City funding would be by a separate request and the Salina Airport Authority would provide the City quarterly reports on total passenger growth beginning in January 2017. 1 16-0385 \-loved by Commissioner Blanchard, seconded by Commissioner Hardy, to adopt Resolution No. 16-7401. Aye: (5). Nay: (0). Motion carried. ADMINISTRATION (7.1) Second reading Ordinance No. 16-10862 amending Salina Code Sections 2-235 and 2-239 pertaining to Public Improvement Procedures. Mayor Crawford noted that Ordinance No. 16-10862 was passed on first reading on September 19, 2016 and since that time no comments have been received. 16-0386 I Moved by Commissioner Blanchard, seconded by Commissioner Rvan, to adopt Ordinance No. 16- 10862 on second reading. A roll call vote was taken. Ave: (5) Blanchard, Davis, Hardv, R}Tan, Crawford. Nay: (0). Motion carried. (7.2) Building Related Codes (7.2a) Second reading Ordinance No. 16-10846 amending Chapter 8, Article I, Division 1 of the Salina Code adopting the 2012 International Building Code and local amendments. (7.2b) Second reading Ordinance No. 16-10847 amending Chapter 8, Article 1, Division 2 of the Salina Code adopting the 2012 International Residential Code and local amendments. Pa -e 5 (7.2c) Second reading Ordinance No. 16-10848 amending Chapter 8, Article I, Division 3 of the Salina Code adopting the 2012 Uniform Plumbing Code and local amendments. (7.2d) Second reading Ordinance No. 16-10849 amending Chapter 8, Article I, z Division 4 of the Salina Code adopting the 2012 Uniform Mechanical Code w anri lnral nmanrimnntc $ (I (7.2e) Second reading Ordinance No. 16-10830 amending Chapter 8, Article I, Division 3 of the Salina Code adopting the 2011 National Electrical Code and local amendments. U (7.24) Second reading Ordinance No. 16-10831 amending Chapter 8, Article I, Division 6 of the Salina Code adopting the 2012 International Energy Conservation Code and local amendments. (7.2g) Second reading Ordinance No. 16-10832 amending Chapter 8, Article III, Division 1 of the Salina Code adopting the 2012 International Fire Code and local amendments. Jim Brown, Building Official, explained the amendments to the ordinance between first reading and second reading. Commissioner Davis asked about the size of the house numbers on the current homes. Dor. Brown stated any new residence would be required to follow the size of the house numbers within the code. Greg Bengtson, City Attornev, stated that an amendment was also made to the ordinances to explain the role of the building official. 16-0387 I Moved by Commissioner Hardy, seconded by Commissioner Blanchard, to adopt Ordinance No. 16-10846 on second reading. A roll call vote was taken. Ave: (3) Blanchard, Davis, Hardv, Ryan, Crawford. Nay: (0). Motion carried. 16-0388 I Moved by Commissioner Hardy, seconded by Commissioner Davis, to adopt Ordinance No. 16- 10847 on second reading. A roll call vote was taken. Aye: (3) Blanchard, Davis, Hardv, Ryan, Crawford. Nay: (0). Motion carried. 16-0389 I) Moved by Commissioner Hardy, seconded by Commissioner Davis, to adopt Ordinance No. 16- 10848 on second reading. A roll call vote was taken. Aye: (3) Blanchard, Davis, Hardy, Ryan, Crawford. Nay: (0). Motion carried. 16-0390 I Moved by Commissioner Hardy, seconded by Cornrnissioner Davis, to adopt Ordinance No. 16- 10849 on second reading. A roll call vote was taken. Aye: (3) Blanchard, Davis, Hardv, Ryan, Crawford. Nay: (0). Motion carried. 16-0391 Moved by Commissioner Hardy, seconded by Commissioner Davis, to adopt Ordinance No. 16- 10830 on second reading. A roll call vote was taken. Ave: (3) Blanchard, Davis, Hardv, Ryan, Crawford. Nay: (0). D4otion carried. 16-0392 Moved by Commissioner Hardy, seconded by Commissioner Davis, to adopt Ordinance No. 16- 10831 on second reading. A roll call vote was taken. Aye: (3) Blanchard, Davis, Hardy, Rvan, Crawford. Nay: (0). Motion carried. Paee 6 116-0111 Moved by Commissioner Hardt, seconded by Commissioner Davis, to adopt Ordinance No. 16- 10852 on second reading. A roll call vote was taken. Ave: (5) Blanchard, Davis, Hardv, Ryan, Crawford. Nay: (0). Motion carried. (7.3) Resolution No. 16-7402 adopting the 2017 Comprehensive Fee Schedule for the City of Salina, Kansas. w Michelle Mever, Director of Finance and Administration, explained the Fee Schedule for g 2017, fiscal impact and action options. a 16-03W Moved by Commissioner Blanchard, seconded by Commissioner Davis, to adopt Resolution No. 16-7402 adopting the 2017 Comprehensive Fee Schedule for the City of Salina, Kansas. Ave: (5). Nay: (0). Motion carried. (7.4) Request for reallocation of funds in the 2016 CIP for the Parks & Recreation Department. Chris Cotten, Director of Parks & Recreation, explained the reallocation of funds, fiscal impact and action options. Commissioner Hardy asked what prompted the change in the chlorine for Kenwood Cove Aquatic Center. Mr. Cotton stated the change to liquid chlorine would be cheaper than the current chlorine used at the facility. Commissioner Blanchard asked for additional information on the added lighting of the soccer fields and the impact on neighboring residential areas. Mr. Cotton stated the addition of the lighting would not impact the neighboring residential neighborhoods. 16-0395 Moved by Commissioner Davis, seconded by Commissioner Ryan, to authorize reallocation of 5425,000 of funds in the 2016 CIP for the Parks & Recreation Department as requested. Ave: (5). Nay: (0). Motion carried. (7.5) Resolution No. 16-7394 providing for the advisability and authorization related to establishing special improvement district for water, sanitary sewer, street, and drainage improvements in Grand Prairie Addition, Phase II. Jim Kowach, Director of Public Works, explained the request for postponing the item. 16-0396 Moved by Commissioner Ryan, seconded by Commissioner Blanchard, to postpone adoption of Resolution No. 16-7394 providing for the advisability and authorization related to establishing a special improvement district for water, sanitary sewer, street, and drainage improvements in Grand Prairie Addition, Phase 11 to the October 17, 2016 meeting. Ave: (5). Nay: (0). Motion carried. DEVELOPMENT BUSINESS None. II OTHER BUSINESS (9.1) Request for executive session (confidential data relating to financial affairs of business entities). 16-0397 Moved by Commissioner Davis, seconded by Commissioner Hardy, to recess into executive session for 20 minutes to discuss confidential data relating to the financial affairs of a business Pace 7 entity for the reason that public discussion of the information would competitively disadvantage the business entity and reconvene at 6:35 p.m. The City Commission recessed into executive session at 6:15 p.m. and reconvened at 6:35 - p.m. No action was taken. 16-098 Moved by Commissioner Blanchard, seconded by Commissioner Hardy, to extend the current executive session for an additional 12 minutes. Aye: (5). Nay: (0). Motion carried. N The Citv Commission recessed into executive session at 6:38 p.m. and reconvened at 6:50 p.m. No action was taken. U ADJOURNMENT 16-0399 Moved by Commissioner Blanchard, seconded by Commissioner Hardy, that the regular meeting of the Board of City Commissioners be adjourned. Ave: (5). Nay: (0). IMotion carried. The meeting adjourned at 6:50 p.m. [SEAL] ATTEST: Jason Gage, Clity Manager Paoe 8