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08-15-2016 MinutesC 16-0313 16-0314 CITY OF SALINA, KANSAS REGULAR MEETING OF THE BOARD OF COMMISSIONERS August 15, 2016 4:00 p.m. The City Commission convened at 2:30 p.m. for 5 -Year Crime Index Review and at 3:45 p.m. for Citizens Forum. The Regular Meeting of the Board of Commissioners was called to order at 4:00 p.m. in Room 107, City -County Building. Roll call was taken followed by the Pledge of Allegiance and a moment of silence. Those present and comprising a quorum: Mayor Kaye J. Crawford (presiding), Commissioners Jon Blanchard, Trent Davis, Randall Hardy, and Karl Ryan. Also present: Jason Gage, City Manager; Michael Schrage, Deputy City Manager; Greg Bengtson, City Attorney; and Shandi Wicks, City Clerk. I AWARDS AND PROCLAMATIONS None. I CITIZENS FORUM None. PUBLIC HEARINGS AND ITEMS SCHEDULED FOR A CERTAIN TIME (5.1) Public Hearing on the proposed 2017 budget. (5.1a) Second reading Ordinance No. 16-10853. (5.1b) Resolution No. 16-7391, adopting the position classification and salary schedule for City employees for 2017. Mayor Crawford opened the public hearing. Michelle Meyer, Director of Finance and Administration, summarized the proposed budget, challenges, revenues, proposed mill levy, expenditures and changes to the pay plan. There being no further comments the public hearing was closed. Moved by Commissioner Ryan, seconded by Commissioner Hardy, to adopt Ordinance No. 16- 10853 on second reading. A roll call vote was taken. Aye: (5) Blanchard, Davis, Hardy, Ryan, Crawford. Nay: (0). Motion carried. Moved by Commissioner Hardy, seconded by Commissioner Davis, to adopt Resolution No. 16- 7391, adopting the position classification and salary schedule for City employees for 2017. Aye: (5). Nay: (0). Motion carried. I CONSENT AGENDA (6.1) Approve the minutes of August 8, 2016. Page 1 ri� N Z a LU 16-03-15 O U 16-0316 (6.2) Approve Resolution No. 16-7390 authorizing the city manager to permit the Muscular Dystrophy Association (MDA) to solicit within the City's rights-of-way utilizing off-duty Salina firefighters. (6.3) Approve changes to the Declaration of Covenants, Conditions and Restrictions for the Georgetown Village Townhomes. Moved by Commissioner Ryan, seconded by Commissioner Davis, to approve the consent agenda as presented. Aye: (5). Nay: (0). Motion carried. I ADMINISTRATION (7.1) First reading Ordinance No. 16-10854 levying special assessments against certain lots and pieces of property to pay the cost of abatements of nuisances. Michelle Meyer, Director of Finance and Administration, explained the assessments. Commissioner Blanchard asked how the volume of abatements had been over past years and if there was a new contractor performing the work. Gary Hobbie, Director of Development Services, stated the amount of abatements had increased and the contractor was new but was keeping up with the amount of abatements. Commissioner Hardy asked if there were perpetual individuals on the list. Mr. Hobbie stated there were perennial violators on the list and beginning in September or October staff would work through the process to send those property owners to Municipal Court. Moved by Commissioner Davis, seconded by Commissioner Blanchard, to pass Ordinance No. 16- 10854 levying special assessments against certain lots and pieces of property to pay the cost of abatements of nuisances on first reading. Aye: (5). Nay: (0). Motion carried. (7.2) First reading Ordinance No. 16-10855 levying special 'assessments against certain lots and pieces of property to pay the cost of the repair of sidewalks. Michelle Meyer, Director of Finance and Administration, explained the assessments. Commissioner Blanchard asked if the special assessment was a lump sum payment or broken down over five (5) years. Ms. Meyer stated the amount would be broken down over a five (5) year period. Commissioner Blanchard asked if there would be a way to have a special assessment and the property owner could pay the cost over a period of time. Jason Gage, City Manager, stated the cost could be handled through a payment plan and continued to state the payment plan could be something for staff to look into. Commissioner Blanchard asked what type of work could be performed to repair the sidewalks. Dan Stack, City Engineer, stated the repairs could consist of grinding the concrete or removal and replacement of concrete. Mr. Gage asked what the cost difference was in concrete grinding versus removal and replacement of concrete. Mr. Stack stated it would be higher to hire a contractor to grind the concrete than remove and replace the concrete. Mayor Crawford asked for information on the notice process to homeowners. Mr. Stack stated the homeowners were provided multiple notices before the assessment occurred. A conversation ensued between the Commission, Mr. Stack and Mr. Gage regarding the Page 2 Z W D N 16-0317 U 16-0318 16-0319 repair of sidewalks. Commissioner Hardy asked if it would be cheaper to bundle the work for one contractor to perform. Mr. Stack stated a contractor was hired yearly to perform sidewalk repairs for the City of Salina and staff tried to bundle the work to make the work cheaper. Judy Larson, 215 S. Chicago, stated the brick sidewalks needed to be looked at. Mr. Gage stated citizens could report the location of the sidewalks needing repairs to the engineering department to begin the process of the repair of the sidewalk. Moved by Commissioner Davis, seconded by Commissioner Blanchard, to pass Ordinance No. 16- 10854 levying special assessments against certain lots and pieces of property to pay the cost of the repair of sidewalks on first reading. Aye: (5). Nay: (0). Motion carried. (7.3) Resolution No. 16-7392 authorizing the Mayor to enter into a consulting agreement with Development Strategies, Inc. (St. Louis, MO) for the purpose of providing a market, economic and financial feasibility study related to the proposed downtown revitalization STAR Bond project. Jason Gage, City Manager, explained the agreement, fiscal impact and action options. Commissioner Blanchard asked for additional information on the Stakeholder Interviews and revenue projections information. Mr. Gage stated he would need to find out from the consultant who they intend to interview. He continued to state the consultant would review information already obtained and perform an independent study on revenue projections. Commissioner Blanchard asked what the report would include. Mr. Gage stated the report would include information directly related to the project but could also include additional information outside the scope of the project. Mayor Crawford asked if this item should have been done earlier. Mr. Gage stated the plans and plan assumptions would be needed before the report could be completed. Moved by Commissioner Ryan, seconded by Commissioner Davis, to adopt Resolution No. 16- 7392 authorizing the Mayor to enter into a consulting agreement with Development Strategies, Inc. (St. Louis, MO) for the purpose of providing a market, economic and financial feasibility study related to the proposed downtown revitalization STAR Bond project. Aye: (5). Nay: (0). Motion carried. DEVELOPMENT BUSINESS None. OTHER BUSINESS None. ADJOURNMENT Moved by Commissioner Blanchard, seconded by Commissioner Hardy, that the regular meeting of the Board of City Commissioners be adjourned. Aye: (5). Nay: (0). Motion carried. The meeting adjourned at 4:36 p.m. Page 3 [SEAL] ATTEST: Shandi Wicks, CMC, City Clerk Mayor Page 4