02-09-2004 MinutesCommission
Action #
CITY OF SALINA, KANSAS
REGULAR MEETING OF THE BOARD OF COMMISSIONERS
February 9, 2004
4:00 p.m.
The City Commission convened at 3:30 p.m. in a Study Session for Commission Discussion Time
(regular Study Session was cancelled). The Regular Meeting of the Board of Commissioners was
called to order at 4:00 p.m. in Room 107, City -County Building. A roll call was taken followed by the
Pledge of Allegiance and a moment of silence.
There were present:
Mayor Alan E. Jilka, Chairman presiding
Commissioner Donnie D. Marrs
Commissioner Monte D. Shadwick
Commissioner Paul G. Webb
comprising a quorum of the Board, also present:
Dennis M. Kissinger, City Manager
Greg Bengtson, City Attorney
Lieu Ann Elsey, City Clerk
Absent: Commissioner Deborah P. Divine
CITIZEN FORUM
None.
AWARDS - PROCLAMATIONS
(4.1) The week of February 22"d — 29"i, 2004 as "National Engineers Week" in the City of
Salina. John Ourada, President Elect of the Smoky Valley Chapter of the Kansas Society of
Professional Engineers, read the proclamation and announced upcoming events.
PUBLIC HEARINGS AND ITEMS SCHEDULED FOR A CERTAIN TIME
None.
CONSENT AGENDA
(6.1) Approve the minutes of February 2, 2004.
(6.2) Resolution No. 04-6047 authorizing a license agreement with Joan Wilson to allow a large
brick mailbox to remain in the South Ohio Street right-of-way.
A discussion pertaining to Item 6.2 followed between Commissioner Shadwick,
Commissioner Marrs, City Manager Dennis Kissinger, Director of Public Works Shawn O'Leary, and
City Engineer Brad Johnson regarding whether or not the applicant has been asked to remove the
structure, permit requirements, and whether any mailbox stand was previously located in this location.
04-6285 Moved by Commissioner Shadwick, seconded by Commissioner Webb, to approve the
consent agenda as presented. Aye: (4). Nay: (0). Motion carried.
None.
DEVELOPMENT BUSINESS
ADMINISTRATION
ii (8.1) Second reading Ordinance 04-10186 submitting to the electors of the City of Salina,
Kansas, calling the question whether a .25 percent retailers' sales tax (beginning July 1, 2004 and
ending June 30, 2010) should be imposed.
Commission
Action #
Mayor Jilka noted that no comments have been received since first reading of the
ordinance.
04-6286 Moved by Commissioner Shadwick, seconded by Commissioner Marrs, to adopt Ordinance
No. 04-10186 on second reading. Aye: (4) Marrs, Shadwick, Webb, Jilka. Nay: (0). Motion carried.
(8.2) First Reading Ordinance No. 04-10187 requesting the vacation of the public street right-of-
way for the North Ninth Street Frontage Road.
Shawn O'Leary, Director of Public Works, reported on the petition and explained the
request. Mr. O'Leary continued to explain that the public hearing was conducted by the Planning
Commission on February 2, 2004. He noted that staff supports the vacation, and the closure is
conditioned on the business owner's agreement to make certain improvements to the property so that
it no longer appears to be a public street. Second reading of the ordinance will not occur until the site
improvements outlined in Section 3, Sub -Section (a) and (b) of Ordinance No. 04-10187 have been
completed.
A discussion followed between Commissioner Marrs and Mr. O'Leary regarding access
off of Diamond Drive, traffic safety access control, and separation of vehicle traffic.
04-6287 Moved by Commissioner Marrs, seconded by Commissioner Webb, to approve Petition
No. 4245 and adopt Ordinance No. 04-10187 on first reading. Aye: (4). Nay: (0). Motion carried.
(8.3) Lakewood Park Drive (Old Smoky Hill River) Bridge Project No. 01-1322
(8.3a) Resolution No. 04-6045 authorizing the award of contract and commitment of
city funds for the reconstruction of the Lakewood Park Drive Bridge Project No. 85 U-
1851-01, in the amount of $542,641.05 (City Project No. 01-1322 ).
(8.3b) Authorizing a Third Party Agreement with the Kansas Department of
Transportation and Olsson Associates for the construction engineering and inspection of
the Lakewood Park Drive Bridge Project No. 85-U-1851-01, in the amount of $77,36095
(City Project No. 01-1322).
Brad Johnson, City Engineer, explained that in November of 2001, the City Commission
approved a design contract with Olsson Associates of Lincoln, Nebraska for the design engineering
services on a KDOT grant -fund project to reconstruct the Lakewood Park Drive Bridge. Mr. Johnson
continued to explain that the project was bid by KDOT on January 14, 2004 and selected Bridges Inc.
of Newton, Kansas. He then summarized the agreement and project funding.
City Manager, Dennis Kissinger and Mr. Johnson responded to Commissioner Marrs'
question regarding the selection of an outside vendor for the design contract.
04-6288') Moved by Commissioner Webb, seconded by Commissioner Shadwick, to adopt
Resolution No. 04-6045. Aye: (4). Nay: (0). Motion carried.
04-6289 Moved by Commissioner Webb, seconded by Commissioner Marrs, to authorize a Third
Party Agreement with Kansas Department of Transportation and Olsson Associates for the
construction engineering and inspection of the Lakewood Park Drive Bridge Project. Aye: (4). Nay:
(0). Motion carried.
(8.4) Resolution No. 04-6046 authorizing the award of contract and commitment of city funds
for a traffic signal replacement project at Crawford and Front with B & W Electrical Contractors, in
the amount of $273,620, Project No. 02-1355.
Brad Johnson, City Engineer, explained the project and project funding. He continued to
explain that the project was bid by KDOT on January 14, 2004 and B & W Electrical Contractors was
selected.
A discussion followed between Commissioner Shadwick, Commissioner Marrs,
Commissioner Webb, Director of Public Works Shawn O'Leary, and Mr. Johnson regarding to the
availability of the project plans, land acquisition, use of subcontractors, and the length of time for
project construction.
Commission
Action #
04-6290'' Moved by Commissioner Marr, seconded by Commissioner Shadwick, to adopt Resolution
No. 04-6046. Aye: (4). Nay: (0). Motion carried.
(8.5) Award bids for 40 personal computers.
Jack Rolfs, Director of Computer Technology, explained the purchase and bids received
on February 3, 2004.
04-6291 Moved by Commissioner Shadwick, seconded by Commissioner Webb, to award the 2004
bid for personal computers to Envision Computer Solutions, Inc., in the amount of $29,400. Aye: (4).
Nay: (0). Motion carried.
(8.6) Development and financing plan for the Yost Addition.
Shawn O'Leary, Director of Public Works, explained that the Yost Addition is a
commercial subdivision located at the southwest quadrant of the Water Well Road and I-135
Interchange. Mr. O'Leary noted that the annexation, zoning and platting of the addition was done on
November 22, 2002. Also on November 22, 2002, the City Commission passed on first reading three
capital cost recovery ordinances for the public improvements to serve the area.
Mr. O'Leary continued to explain the primary reasons for advancing the public
improvements process under the capital cost recovery format was because of the required relocation
of an existing 24" water main on Water Well Road due to its conflict with the KDOT interchange
project and the development of Lot 1, Block 4, to serve as a KDOT field office and a highway
maintenance facility for I-135.
A discussion followed between the City Commission, Mr. O'Leary, Brad Johnson, City
Engineer, and Dennis Kissinger, City Manager, pertaining to the cost recovery of the improvements,
project financing, restricted access, and current zoning of the area.
04-6292 Moved by Commissioner Shadwick, seconded by Commissioner Webb, to approve the
financing plan for the Yost Addition public improvements and authorize staff to proceed to the bid
letting stage. Aye: (4). Nay: (0). Motion carried.
None.
OTHER BUSINESS
ADJOURNMENT
04-6293' Moved by Commissioner Marrs, seconded by Commissioner Shadwick, that the Regular
Meeting of the Board of Commissioners be adjourned. Aye: (4). Nay: (0). Motion carried. The
meeting adjourned at 4:56 p.m.
0�GI/�'V �—, . '
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Alan E. Jilka, M yo
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[SEAL]
A TEST:
Lieu Ann Elsey, City C1