08-16-2016 Agenda and Packet ISALINA PUBLIC LIBRARYI
301 West Elm Salina, Kansas 67401 Telephone: 785.825.4624 Fax: 785.823.0706 http://www.salpublib.org
•
MEETING NOTICE
GROUP: Board of Trustees DATE: August 16, 2016
CHAIRPERSON: David Greiser TIME: 7 A.M.
RECORDER: Sandy Wilcox PLACE: Tech Center
AGENDA _
Minutes
Public Comments
Friends of the Library
Action
2017 Budget
Policy — 1st Reading
Discussion
Circulation Desk Project
Reports
Financial
Activity & Stats
Librarian
New Business & Board Comments
NEXT MEETING: September 20, 2016
MISSION
Connecting people to information, learning and culture
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• SALINA PUBLIC LIBRARY
REVENUE/EXPENDITURE REPORT
JULY 2016
•
JULY Jan-July 2016 Budget' $Over Budget %of Budget
Income
'305 •APPROPRIATIONS $0.00 2,035,427.48 2,239,206.00 -203,778.52 90.9%
30 TRANSFER FROM I 0.00 0.00 0.00 10 000.00
310 • UNENCUMBERED CASH BAL REV YR 0.00 206,696.00 194,444.00 12,252.00 106.3%
315 • INTEREST INCOME 205.89 406.86 350.00 56.86 116.25%
~
31 MISC. INCOME 0.00 0.00 0.0%
Total Income 205.89 2,242,530.34 2,434,000.00 -191,469.66 92.13%
:Expense
410_•SALARIES 118,144.93 805,884.63 1,476 000.00 -670,115.37 54.6%
41 SECURITY 4,958.40 33,782.72 60,000.00 -26,217.28 56.31%
412 • PERIODICALS-REFERENCE 1,201.99 10,169.87 22,000.00 -11,830.13 46.23%
415 • LIBRARY MATERIALS
02-415 •YOUTH SERVICES 1,800.23 11,865.33 42,000.00 -30,134.67 28.25%
05-415 INFORMATION SERVICES/CAMPBEL 198.43 1,886.74 7,000.00 -5,113.26 26.95%
08-415 •ADULT COLLECTION 4,172.43 37,835.30 91,000.00 -53,164.70 41.58%
Total 415 • LIBRARY MATERIALS 6,171.09 51,587.37 140,000.00 -88,412.63 36.85%
41 '-LIBRARY MATERIAL-NON PRINT 6,234.12 49,793.92 90,000.00 -40,206.08 55.33%
!41 I E-RESOURCES 8,428.40 39,587.28 $78,000.00 -$38,412.72 50.75%
420 • SUPPLIES 681.94 4,925.02 11,000.00 -6,074.98 44.77%
425 • POSTAGE 0.00 3,071.67 8,000.00 -4,928.33 38.4%
430 •WATER 789.37 2,688.24 9,000.00 -6,311.76 29.87%
435 • LIGHT&HEAT 8,576.43 51,344.11 98,000.00 -46,655.89 52.39%
440 •TELEPHONE 213.88 1,825.26 6,000.00 -4,174.74 30.42%
445 • REPAIRS&MAINT 5,972.13 31,990.58 46,000.00 -14,009.42 69.55%
450 • FURNITURE&EQUIPMENT 0.00 1,388.44 6,000.00 -4,611.56 23.14%
460 • STAFF DEVELOPMENT&TRAVEL 209.23 6,707.53 12,000.00 -5,292.47 55.9%
465 •ACCOUNTING 619.00 6,316.60 7,000.00 -683.40 90.24%
470 • INSURANCE 158.00 11,425.12 25,000.00 -13,574.88 45.7%
47 -CONNECTIONS 1,470.19 7,455.72 6,000.00 1,455.72 124.26%
'47 -PR MARKETING 3,890.77 18,122.82 32,000.00 -13,877.18 56.63%
485 •TECHNOLOGY 5,169.68 34 030.56 72,000 00 -37,969.44 47.27%
505 • CONTINGENCY 210.60 2,639.82 30,000.00 -27,360.18 8.8%
510 • CAPITAL EXPENDITURES 4,630.00 7,556.00 200,000.00 -192,444.00 3.78%
-Total Expense 177,730:15 r. 1,182,293.28 2,434;000.00: 1',251,766',72•)' •48.57%
JULY Jan-July 2016 Budget $Over Budget %of Budget
Income
305-2 •APPROPRIATIONS(EMP BEN) 0.00 390,827.81 428,902.00 -38,074.19 91.12%
310-2 • UNENCUMB CASH BAL PREV{EMP 0.00 66,825.00 64,427.00 2,398.00 103.72%
Total Income Employee Benefit 0.00 457,652.81 493,329.00 -35,676.19 92.77%
;Expense
760 • SOCIAL SECURITY TAXES EMPLOYER 8,382.45 57 199.33 112,914 00 -55,714.67 50.66%
765• KPERS EXPENSE EMPLOYER 9,805.97 70,647.66 132 539.00 61,891.34 53.3%
770 • UNEMPLOYMENT INS EMPLOYER 108.75 738.87 1,476.00 -737.13 50.06%
775 • HEALTH INSURANCE EMPLOYER 18,355.00 124,707.00 241,200.00 -116,493.00 51.7%
780 •WORKERS COMP INSURANCE 0.00 0.00 5,200.00 -5,200.00 0.0%
Total Expense Employee Benefit 36,652.17 253,292.86 493,329.00 -240,036.14 51.34%
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MONTHLY ACTIVITY REPORT
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JULY2016
Salina
Public Library
Information Services Outreach .
Chat: 24 Activities/Contacts: 20
On-line Ask a Librarian: 0 Adult Engagement: 102
Program Attendance: 108 Youth Engagement: 336
Info Services Questions: 2,444 Building Use: 670
Interlibrary Loans: 194
Technology Center . -- CLASS - `
Reservations: 4,345 Sessions: 22 _
Wireless: 7,342 Participants: 273
Computer Students: 1,429
Public Relations Activities., ..
' Press
Rel/Artides/Ads/PSAs: 19
External Contacts: 22
Youth Services Department_ ' ' .. Internal PR: 3
Program Attendance: 1,270 _
Computer Use: 1,882 �ecurity
Group Visits: 0 Visitors: 27,928
Outreach: 0 Incidents: 8
Alarms: 184
Circulation of Materials JULY 2016'. - . JULY.2015 • YTD 2016 • YTD 2015
Adult Materials: 27,594 27,355 173,721 179,314
Adult Renewals: 3,153 3,600 21,788 21,571
Youth Services Materials: 15,109 16,844 88,528 92,451
Youth Services Renewals: 1,758 2,042 11,054 11,408
eLibrary: 3,120 . 2,685 21,303 15,799
Total Circulated: 50,734 52,526 316,394 320,543
. 1
Borrowers:
Adult Borrowers:(includes Y.S.) 8,903 9,236 57,627 59,893
Child Borrowers: 1,205 1,351 6,397 6,795
New Library Cards
Adult: 228 251 1,359 1,575
Youth Services: 83 132 580 745
Materials-Reserved: 1,909 1,866 11,931 12,338
Collection Management Meeting Room Use
Items Processed Monthly YTD Room Monthly YTD
Adult: 666 5,100 • Prescott Room: 37 261
Youth Services: 228 2,122 Small Conf Room 1&2 62 495
Total: 894 7,222 Tech Center Conf Rm: 36 231
Silent Study 1 &2: . 160 1,220
Deleted: 282 4,128 Learning Center 1 &2: 34 276
Librarians Report
Thanks for staying informed about the minor and major activities, changes, projects and events
at the library. We try to keep you posted on what's going on and how things are going to give
you an accurate and current framework for making decisions for the business and services that
we try to provide.
August is one of those transition months as the public and community gets back to the school -
year calendar and the staff wraps up and evaluates our busy summer season and plans the
move into fall programming and scheduling. Of course, our Recess Society has planned an Adult
Field Day for Aug. 20th at Oakdale Park.
Right now, we have an annual display from Adopt Kansas Kids in Youth Services. Our reception
for artist Rick Frisbie's exhibit of paintings of trees drew over 50 attendees last week. There was
also a nice story in the Journal.
Today, we received an approval and zoning certificate from the city for the parking lot project.
We'll meet with contractors next week. I know this project seems like it is taking forever to get
off the ground, but hopefully, we'll know some construction dates soon.
Policy: We have a small policy amendment on the agenda. The Dept. Heads had a good
discussion over the topic of declaring a do-over for a vacation marred by illness. It happens. -
Does it matter if it is a small, common thing like flu or a major unplanned surgery?They felt
fairly certain that they did not want to move to an earned time off system. This can be one of
those very human personnel things that looks for that balance between consistency and
flexibility. Our history has always been no—scheduled vacation is vacation.
Staffing: Dianna Waite has hired Charlie Wallrapp to work part time, mostly weekends in adult
circulation. Angela Allen has made a job offer on her part time opening. We are not too far off
from posting a job notice for the Head of Adult Circulation position. We'll start in-house, of
course, to see if there is any interest. If there is, it could cause a domino effect and we'll have
subsequent openings to fill. Exciting.
Circ/Youth Services Project: I have this on the agenda for discussion. It's potentially a big
change and I'll meet with Circ staff about it again this week. It involves significant staff changes
and a modification to the circ desk, as well as an additional self-check unit. Change is hard on
people. Our objective is on target, but our timing may not be the best for success.
I'll try to be clear about the critical issues at our meeting.
We do need a quorum at this meeting. Maybe, I should have put that at the top. But, we'll need
the votes for the budget. And, we'll have to approve a resolution to approve the budget and
then publish the vote in the Salina Journal.
Joe