07-25-2016 MinutesD
16-0296
CITY OF SALINA, KANSAS
REGULAR MEETING OF THE BOARD OF COMMISSIONERS
July 25, 2016
4:06 p.m.
The City Commission convened at 2:30 p.m. for Budget (Visit Salina/Salina Downtown, Inc.) and
at 3:45 p.m. for Citizens Forum.
The Regular Meeting of the Board of Commissioners was called to order at 4:06 p.m. in Room 107,
City -County Building. Roll call was taken followed by the Pledge of Allegiance and a moment of.
silence.
Those present and comprising a quorum: Mayor Kaye J. Crawford (presiding), Commissioners Jon
Blanchard, Trent Davis, Randall Hardy, and Karl Ryan.
Also present: Jason Gage, City Manager; Michael Schrage, Deputy City Manager; Greg Bengtson,
City Attorney; and Shandi Wicks, City Clerk.
AWARDS AND PROCLAMATIONS
None.
CITIZENS FORUM
None.
PUBLIC HEARINGS AND ITEMS SCHEDULED FOR A CERTAIN TIME
(5.1) Comments on the proposed 2017 Budget.
Mayor Crawford announced that this was an opportunity for citizens to provide comments
on the proposed 2017 Budget.
No comments received.
CONSENT AGENDA
(6.1) Approve the minutes of July 18, 2016.
(6.2) Approve the minutes of July 19, 2016.
(6.3) Approve Resolution No. 16-7386 appointing members to the Saline County
Community Corrections Advisory Board.
(6.4) Consider recommendations for grant fund allocation to local agencies for the 2016
Kansas Emergency Solutions Grant.
Moved by Commissioner Ryan, seconded by Commissioner Davis, to approve the consent agenda
as presented. Aye: (5). Nay: (0). Motion carried.
ADMINISTRATION
(7.1) Second reading Ordinance No. 16-10844 requesting annexation of the remaining
unannexed portion of South Ohio Street south of Schilling Road.
Mayor Crawford noted that Ordinance No. 16-10844 was passed on first reading on July 18, 2016
and since that time no comments have been received.
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Moved by Commissioner Ryan, seconded by Commissioner Davis, to adopt Ordinance No. 16-
10844 requesting annexation of the remaining unannexed portion of South Ohio Street south of
Schilling Road on second reading. A roll call vote was taken. Aye: (5) Blanchard, Davis, Hardy,
Ryan, Crawford. Nay: (0). Motion carried.
(7.2) Authorize publication of the Notice of Budget Hearing for the 2017 budget which
sets August 8th and August 15th as the dates of public hearings on the 2017 budget,
and establishes the maximum limits of the 2017 budget.
Michelle Meyer, Director of Finance & Administration, explained the process, public
hearing dates, mill levy and maximum limits of the 2017 budget.
Moved by Commissioner Blanchard, seconded by Commissioner Hardy, to authorize publication
of the Notice of Budget Hearing for the 2017 budget which sets August 8th and August 15th as the
dates of public hearings on the 2017 budget, and establishes the maximum limits of the 2017
budget. Aye: (5). Nay: (0). Motion carried.
(7.3) Request to authorize staff to prepare a Special Assessment Engineering Feasibility.
Report for Phase II of the Grand Prairie Addition.
Dan Stack, City Engineer, explained the request, fiscal impact and action options.
Commissioner Blanchard asked for information on the build outs for phase I of the
development. Mr. Stack stated the lots had been sold to other individuals or builders.
Bill Sheppard, 430 Greystone, stated Cornerstone Development owned eleven (11) lots in
the development and the remaining properties were either already sold or were in the
process of being sold.
Commissioner Blanchard asked if the request for special assessments was due to a need or
a want. Mr. Sheppard stated there was a need for the special assessments.
A conversation ensued between Commissioner Blanchard and Mr. Sheppard regarding the
amount of special assessments and the development of the lots.
Moved by Commissioner Ryan, seconded by Commissioner Davis, to authorize staff to prepare an
engineering feasibility report and Resolution of Advisability for Phase II of the Grand Prairie
Addition for future consideration by the City Commission.
Commissioner Blanchard asked staff what the number of un -built vacant lots were in the
development. Jason Gage, City Manager, stated that information would be available from Mr.
Sheppard.
Commissioner Blanchard asked if there was an idea of the number of lots that currently had
special assessments of the same size as the vacant lots in this development. Mr. Stack stated there
were 169 lots that were comparable to the size lots in this development.
Mr. Gage stated it might be a good idea to ask Mr. Sheppard to provide input on the cost of homes
in the development. Mr. Sheppard stated the cost for the homes started at $350,000 and go up from
there. He continued to state there was a bigger desire to build homes in the second phase of the
development.
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Commissioner Blanchard provided his thoughts on the development and asked each
commissioner individually, knowing then what you know now, would you have voted on
approving the special assessments for the Stone Lake Addition as it was approved in 2013.
Mayor Crawford stated there was a motion and a second on the floor.
Commissioner Ryan called the question. Motion died due to lack of second.
Commissioner Blanchard stated he thought the question was relevant, the question pertained to
lots that were comparable to other development additions in the City, would each commissioner
vote on the request today. Commissioner Hardy stated he would not vote in favor of it today.
Commissioner Davis stated he could only answer the question vaguely. He continued to state until
the strategic plan was in line with the development plan it would be hard to make a decision on
special assessments.
Commissioner Davis asked if the 169 lots were in the same price range as Phase II of Grand Prairie
Addition. Mr. Gage explained the developable lots within the various subdivisions and additions
with special assessments. Michael Schrage, Deputy City Manager, provided additional information
on the lots available in the various subdivisions and additions with special assessments.
Mr. Gage stated within Table 3.2 of the Housing Study referenced the high price range as higher
than $250,000; there was the ability for partial special assessments if contiguous.
Commissioner Hardy provided his thoughts on special assessments for this phase of development.
Commissioner Davis provided his thoughts on special assessments for this phase of development.
A conversation ensued between the Commission on current special assessments and developable
lots in Salina.
Mayor Crawford stated the Commission did not know this information at the time the special
assessments for Stone Lake Addition was requested.
Mr. Gage stated the Commission needed to take the totality of the information in front of them to
make a decision.
Commissioner Davis stated he did not think everyone should agree but did think everyone needed
to consider the same factors when making the decision. He personally thought the discussion
should be delayed until after the special assessment study session.
Commissioner Ryan stated the request was simply for the engineering feasibility report.
Commissioner Davis asked staff how much time it would take to complete the report. Mr. Stack
stated staff had the cost information needed in order to determine the lot cost.
Mayor Crawford stated the motion was made to complete the engineering feasibility report.
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Mayor Crawford called the question to authorize staff to prepare an engineering feasibility report
and Resolution of Advisability for Phase II of the Grand Prairie Addition for future consideration
by the City Commission. Aye: (4). Nay: Blanchard (1). Motion carried.
(7.4) Resolution No. 16-7388 authorizing the Mayor to execute the First Amendment to
the Crossland Construction Company Field House Construction Contract
confirming that Builders Risk Insurance shall be provided by Crossland
Construction Company rather than the City of Salina.
Michael Schrage, Deputy City Manager, explained the amendments, fiscal impact and
action options.
Commissioner Blanchard asked at what point did staff feel we are completely out of the
woods for the Board of Tax Appeals. Mr. Schrage stated the Board of Tax Appeals was
property tax but an application was submitted by the City of Salina to the Kansas
Department of Revenue for the sales tax exemption and was approved by the Kansas
Department of Revenue.
Jason Gage, City Manager, stated the IRB also was a way to get the property tax exemption.
Moved by Commissioner Blanchard, seconded by Commissioner Hardy, to adopt Resolution No.
16-7388 authorizing the Mayor to execute the First Amendment to the Crossland Construction
Company Field House Construction Contract confirming that Builders Risk Insurance shall be
provided by Crossland Construction Company rather than the City of Salina and to add the
provision should there be sales tax added to the construction cost to be eligible for change order.
Aye: (5). Nay: (0). Motion carried.
DEVELOPMENT BUSINESS
None.
OTHER BUSINESS
None.
ADJOURNMENT
Moved by Commissioner Blanchard, seconded by Commissioner Hardy, that the regular meeting
of the Board of City Commissioners be adjourned. Aye: (5). Nay: (0). Motion carried. The
meeting adjourned at 5:05 p.m. (\
[SEAL]
I ATTEST:
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Shandi Wicks, CMC, City Clerk
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