07-11-2016 Minutes16-0272
CITY OF SALINA, KANSAS
REGULAR MEETING OF THE BOARD OF COMMISSIONERS
July 11, 2016
4:00 p.m.
The City Commission convened at 2:30 p.m. for Budget and Updated Handgun Legislation and at
3:45 p.m. for Citizens Forum.
The Regular Meeting of the Board of Commissioners was called to order at 4:00 p.m. in Room 107,
City -County Building. Roll call was taken followed by the Pledge of Allegiance and a moment of
silence.
Those present and comprising a quorum: Vice -Mayor Karl F. Ryan (presiding), Commissioners
Jon Blanchard, Trent Davis, and Randall Hardy.
Also present: Jason Gage, City Manager; Michael Schrage, Deputy City Manager; Greg Bengtson,
City Attorney; and Shandi Wicks, City Clerk.
Absent: Mayor Kaye J. Crawford
AWARDS AND PROCLAMATIONS
None.
I CITIZENS FORUM
Jason Gage, City Manager, introduced Chris Cotten, Director of Parks and Recreation and
Steve Rivers, Community Relations Supervisor to the City Commission.
PUBLIC HEARINGS AND ITEMS SCHEDULED FOR A CERTAIN TIME
None.
I CONSENT AGENDA
(6.1) Approve the minutes of June 27, 2016.
(6.2) Accept the offered sidewalk easements for Quail Meadows Estates Addition, Block
5, Lot 20 and Block 6, Lot 11 (831 and 832 Rittgers Lane).
(6.3) Authorize the repair of High Service Pump No. 203 at the Water Treatment Plant,
Project No. 63098 to Brotcke Well & Pump, Inc., Kansas City, Kansas in the amount
of $24,186.85.
Moved by Commissioner Davis, seconded by Commissioner Blanchard, to approve the consent
agenda as presented. Aye: (4). Nay: (0). Motion carried.
ADMINISTRATION
(7.1) Second reading Ordinance No. 16-10842 amending Salina Code Section 42-302
pertaining to permitted uses in the C-4 district and repealing the existing section.
Vice -Mayor Ryan noted that Ordinance No. 16-10842 was passed on first reading on June 27, 2016
and since that time no comments have been received.
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16-0273 Moved by Commissioner Hardy, seconded by Commissioner Blanchard, to adopt Ordinance No.
16-10842 amending Salina Code Section 42-302 pertaining to permitted uses in the C4 district and
repealing the existing section on second reading. A roll call vote was taken. Aye: (4) Blanchard,
Davis, Hardy, Ryan. Nay: (0). Motion carried.
(7.2) Second reading Ordinance No. 16-10841 authorizing the issuance by the City of
Salina, Kansas of not to exceed $11,500,000 aggregate principal amount of Taxable
Industrial Revenue Bonds (Salina Field House Qualified Active Low -Income
Community Business, Inc. Project), Series 2016, to provide funds to acquire,
construct and equip a project for Salina Field House Qualified Active Low -Income
Community Business, Inc. and authorizing and approving certain documents and
actions in connection with the issuance of said bonds.
Vice -Mayor Ryan noted that Ordinance No. 16-10841 was passed on first reading on June 20, 2016
and since that time no comments have been received.
16-0274 Moved by Commissioner Blanchard, seconded by Commissioner Hardy, to adopt Ordinance No. 16-10841
authorizing the issuance by the City of Salina, Kansas of not to exceed $11,500,000 aggregate
principal amount of Taxable Industrial Revenue Bonds (Salina Field House Qualified Active Low -
Income Community Business, Inc. Project), Series 2016, to provide funds to acquire, construct and
equip a project for Salina Field House Qualified Active Low -Income Community Business, Inc. and
authorizing and approving certain documents and actions in connection with the issuance of said
bonds on second reading. A roll call vote was taken. Aye: (4) Blanchard, Davis, Hardy, Ryan. Nay: (0).
Motion carried.
(7.3) Authorize sale of General Obligation Internal Improvement Bonds Series 2016-A,
General Obligation Refunding Bonds Series 2016-B, and Temporary Notes Series
2016-2.
(7.3a) Receive report on bids received.
(7.3b) Second reading Ordinance No. 16-10838 authorizing the issuance and
delivery of Series 2016-A.
(7.3c) Second reading Ordinance No. 16-10839 authorizing the issuance and
delivery of Series 2016-B.
(7.3d) Resolution No. 16-7380 prescribing the form and details of and authorizing
the delivery of general obligation internal improvement bonds, Series 2016-
A.
(7.3e) Resolution No. 16-7381 prescribing the form and details of and authorizing
the delivery of general obligation refunding bonds, Series 2016-B.
(7.3f) Resolution No..16-7382 authorizing and directing the sale and delivery of
General Obligation Temporary Notes, Series 2016-2.
Michelle Meyer, Director of Finance and Administration, explained the bids received, bond
rating, and projects financed.
16-0275 Moved by Commissioner Davis, seconded by Commissioner Blanchard, to adopt Ordinance No.
16-10838 authorizing the issuance and delivery of $6,570,000 principal amount of General
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Obligation Internal Improvement Bonds, Series 2016-A on second reading. A roll call vote was
taken. Aye: (4) Blanchard, Davis, Hardy, Ryan. Nay: (0). Motion carried.
Moved by Commissioner Blanchard, seconded by Commissioner Davis, to adopt Ordinance No.
16-10839 authorizing the issuance and delivery of $13,750,000 principal amount of General
Obligation Refunding Bonds, Series 2016-B on second reading. A roll call vote was taken. Aye: (4)
Blanchard, Davis, Hardy, Ryan. Nay: (0). Motion carried.
Moved by Commissioner Hardy, seconded by Commissioner Davis, to adopt Resolution No. 16-
7380 prescribing the form and details of and authorizing the delivery of $6,570,000 principal
amount of General Obligation Internal Improvement Bonds, Series 2016-A. Aye: (4). Nay: (0).
Motion carried.
Moved by Commissioner Davis, seconded by Commissioner Hardy, to adopt Resolution No. 16-
7381 prescribing the form and details of and authorizing the delivery of $13,750,000 principal
amount of General Obligation Refunding Bonds, Series 2016-B. Aye: (4). Nay: (0). Motion
carried.
Moved by Commissioner Davis, seconded by Commissioner Blanchard, to adopt Resolution No.
16-7382 prescribing the form and details of and authorizing the delivery of $4,615,000 principal
amount of General Obligation Temporary Notes, Series 2016-2.
Commissioner Blanchard asked what the term was on the temporary notes and the payoff amount.
Jason Gage, City Manager, stated the term was three (3) years and the term would get through the
construction phase and the total project amount would be determined to allow for the project to
move towards a general obligation bond issuance or paid by STAR Bonds.
Vice -Mayor Ryan called the question. Aye: (4). Nay: (0). Motion carried.
(7.4) Resolution No. 16-7379 authorizing the Mayor to execute an agreement with Saline
County addressing prisoner housing, emergency dispatch and related services.
Michelle Meyer, Director of Finance and Administration, explained the agreement, fiscal.
impact and action options.
Commissioner Blanchard asked if the costs took into account the charge to transport a
prisoner. Ms. Meyer stated the transport charge was included in the amount billed by the
City.
Commissioner Blanchard asked why the costs were increasing. Ms. Meyer stated the costs
were increasing due to overcrowding in the prison.
Commissioner Davis asked who paid for the cost of hospitalization charges if needed for a
prisoner. Jason Gage, City Manager, stated if the person was in the cost and care of the
Saline County Jail, the charge would go to the Saline County Jail. Captain Brent Melander,
Saline County Sheriff's Office, stated if the Sheriff's Office was in charge of the prisoner the
Sheriff's Office would pay for the hospitalization charges after the charges were sent to
Medicaid. He continued to state if the Salina Police Department was in charge of the
prisoner, the City of Salina would pay for the hospitalization charges after the charges were'
sent to Medicaid.
Commissioner Hardy asked if the rate charged was a flat rate per day and asked how many
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inmates were in the jail for the City of Salina. Mr. Melander stated it costs approximately
$48.50 per day per inmate and the rate was based on the initial contract. He continued to
state staff would have to hand count the bookings to determine the number of inmates for
the City of Salina.
Commissioner Hardy asked if there were other ways for the jail population to decrease. Mr.
Melander stated there were programs in town that were available to assist with the
prisoners and the amount of time in the jail.
Mr. Gage provided information relating to the court system relating to the housing of
inmates.
A conversation ensued between the Commission, Mr. Melander and Mr. Gage regarding
the housing of inmates, community programs and the court system.
Moved by Commissioner Blanchard, seconded by Commissioner Hardy, to adopt Resolution No.
16-7379 authorizing the Mayor to execute an agreement with Saline County addressing prisoner
housing, emergency dispatch and related services. Aye: (4). Nay: (0). Motion carried.
(7.5) First reading Ordinance No. 16-10843 removing certain real property from the
downtown development district and making certain findings pursuant to K.S.A. 12-
1770 et seq.
Michael Schrage, Deputy City Manager, explained the bonds, ordinance and action options.
Commissioner Blanchard asked if the Lee Building was the only property on the list that
would be a property tax generator and if the property was in the neighborhood
revitalization area. Mr. Schrage stated it did not exempt them from property taxes but they
would just not be in the district and the property was within the neighborhood
revitalization area.
Commissioner Davis asked if there was any negative to the action. Mr. Schrage stated the
only negative would be the district for TIF and STAR Bonds would not be identical.
Vice -Mayor Ryan asked if there was a new map of the final district. Mr. Schrage stated staff
could provide a new map for the Commission.
Moved by Commissioner Davis, seconded by Commissioner Blanchard, to pass Ordinance No. 16-
10840 on first reading. Aye: (4). Nay: (0). Motion carried.
(7.6) Resolution No. 16-7378 authorizing the Mayor to execute a license agreement with
Salina Regional Health Center to allow placement of a two (2) inch inner -duct
conduit to house multi -mode fiber from the northwest corner of Center Street and
Kenwood Park Drive to 528 Kenwood Park Drive.
Dan Stack, City Engineer, explained the request, license agreement and affected utilities.
Moved by Commissioner Hardy, seconded by Commissioner Davis, to adopt Resolution No. 16-
7378 authorizing the Mayor to execute a license agreement with Salina Regional Health Center to
allow placement of a two (2) inch inner -duct conduit to house multi -mode fiber from the northwest:
corner of Center Street and Kenwood Park Drive to 528 Kenwood Park Drive. Aye: (4). Nay: (0).
Motion carried.
(7.7) Award of contract for Pump Station Rehabilitation Project, Project No. 63110.
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Martha Tasker, Director of Utilities, explained the project, funding and action options.
Commissioner Davis asked if the old pumps would be rehabilitated or replaced. Ms. Tasker
stated the pumps would be rehabilitated.
Commissioner Hardy asked if the engineers estimate would include increased labor costs.:
Ms. Tasker stated the amounts were obtained from previous projects and the added portion
of the project was not determined.
Commissioner Blanchard asked when the last pump station rehabilitation project was
completed. Ms. Tasker stated the first round of six (6) pump stations were completed in
2012, 2013 and 2014.
A conversation ensued between Commissioner Blanchard and Ms. Tasker regarding the
project scope, project location and past projects on pump stations.
Commissioner Blanchard asked how many pump stations have already been rehabilitated
and how many more would need to be rehabilitated. Ms. Tasker stated 20 or 22 of the
pump stations had been rehabilitated in the past and the main effort was to rehabilitate the
Smith & Wesson pumps.
Commissioner Blanchard stated that although the bids were comparable bids and were
over the engineers estimate, he was fine with the project.
Moved by Commissioner Blanchard, seconded by Commissioner Hardy, to award the contract for
the Pump Station Rehabilitation, Project No. 63110, to Smoky Hill, LLC of Salina, Kansas in the
amount of $1,412,445 (Authorized Amount with 5% construction contingency, $1,483,000). Aye:
(4). Nay: (0). Motion carried.
I DEVELOPMENT BUSINESS
None.
OTHER BUSINESS
Greg Bengtson, City Attorney, stated the closing of the property purchased at 310 N. Tenth,
Street was anticipated for Friday, July 15, 2016 but the title review had not been completed;
up to today. He asked the Commission to add to the agenda and take possible action on an
addendum to extend the closing date if necessary.
Moved by Commissioner Blanchard, seconded by Commissioner Hardy, to add to the agenda the
request to authorize the City Manager to sign an addendum to extend the closing date of 310 N.
Tenth Street if necessary. Aye: (4). Nay: (0). Motion carried.
(9.0) Authorize the City Manager to sign an addendum to extend the closing date of 3101
N. Tenth Street if necessary.
Moved by Commissioner Blanchard, seconded by Commissioner Davis, to authorize the City
Manager to sign an addendum to extend, to a reasonable date, the closing of 310 N. Tenth Street if
necessary.
(9.1) Request for executive session (legal).
Moved by Commissioner Davis, seconded by Commissioner Hardy, to recess into executive
session for 15 minutes to discuss with legal counsel matters subject to the attorney-client privilege
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for the reason that public discussion of those matters would waive the privilege and adversely
affect the City's interest in the matters and reconvene at 5:20 p.m.
The City Commission recessed into executive session at 5:05 p.m. and reconvened at 5:20
p.m. No action was taken.
ADJOURNMENT
Moved by Commissioner Blanchard, seconded by Commissioner Hardy, that the regular meeting
of the Board of City Commissioners be adjourned. Aye: (4). Nay: (0). Motion carried. The
meeting adjourned at 5:20 p.m.
[SEAL]
ATTEST:
Dn4A& IUc�Q
Shandi Wicks, CMC, City Clerk
C::�—*ye. ford,
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