06-06-2016 Minutes16-0210
0
0
U
--ITY OF SALINA, KANSAS
tEGULAR MEETING OF THE BOARD OF COMMISSIONERS
une 6, 2016
::00 P.M.
City Commission convened at 2:30 for 2017 Budget Discussion and at 3:30 p.m. held
alive session.
by Commissioner Ryan, seconded by Commissioner Davis, to recess into executive
for 17 minutes to discuss with legal counsel matters subject to the attorney-client
e for the reason that public discussion of those matters would waive the privilege and
ly affect the City's interest in the matters and reconvene at 3:57 p.m.
City Commission recessed into executive session at 3:40 p.m. and reconvened at 3:57 p.m.
action was taken.
The Regular Meeting of the Board of Commissioners was called to order at 4:02 p.m. in Room
107, City -County Building. Roll call was taken followed by the Pledge of Allegiance and a
moment of silence.
Those present and comprising a quorum: Mayor Kaye J. Crawford (presiding),
Commissioners Jon Blanchard, Trent Davis, Randall Hardy, and Karl Ryan.
Also present: Jason Gage, City Manager; Michael Schrage, Deputy City Manager; Greg
Bengtson, City Attorney; and Miki Orr, Administrative Assistant III.
AWARDS AND PROCLAMATIONS
(3.1) The month of June 2016 as "LGBT Pride Month" in the city of Salina. Clinton
Walker, North Central Chapter of Equality Kansas Chair, read the proclamation
and highlighted activities for the event.
(3.2) Mayor Crawford to recognize outgoing Fire Engineer/EMT John Vishnefske.
Mayor Crawford spoke about John Vishnefske and his years of service. Mr.
Vishnefske received a round of applause from all in attendance.
(3.3) Mayor Crawford to recognize outgoing Finance Director Rod Franz.
Mayor Crawford spoke about Rod Franz and his years of service. Mayor
Crawford asked for a standing ovation to honor both men for their years of
service to the City of Salina.
CITIZENS FORUM
None.
I PUBLIC HEARINGS AND ITEMS SCHEDULED FOR A CERTAIN TIME
None.
I CONSENT AGENDA
Page 1
16-0211
16-0212
16-0213
(6.1) Approve the minutes of May 23, 2016.
(6.2) Authorize the purchase and installation of the upgrade of the radio consoles for
the Emergency Communications Center to Ka -Comm, Inc. in the amount of
$40,161.00
(6.3) Approve Resolution No. 16-7355 authorizing the City Manager to enter into an
agreement with Travelers for renewal of the City's Comprehensive
Property/ Casualty Insurance in the amount of $411,470.
(6.4) Approve reallocation of the 2016 Vehicles and Equipment and Buildings and
Facilities authorization.
(6.5) Authorize staff to request a bid for new phone system from Nex-Tech.
Moved by Commissioner Hardy, seconded by Commissioner Davis, to approve the consent
agenda as presented. Aye: (5). Nay: (0). Motion carried.
1ADMINISTRATION
(7.1) First reading Ordinance No. 16-10836 levying a 0.75% general purpose retailers'
sales tax within the City of Salina repealing Ordinance No. 08-10475.
Greg Bengtson, City Attorney, explained the sales tax increase and the terms of
the ordinance.
Moved by Commissioner Davis, seconded by Commissioner Ryan, to adopt Ordinance No. 16-
10836 on first reading levying a 0.75% general purpose retailers' sales tax within the City of
Salina repealing Ordinance No. 08-10475. Aye: (5). Nay: (0). Motion carried.
(7.2) Approve Resolution No. 16-7356 fixing a time and place to conduct a public
hearing regarding the issuance of industrial revenue bonds to finance the Salina
Fieldhouse Project.
Mike Schrage, Deputy City Manager, explained the scope and requirements for
the hearing.
Commissioner Blanchard asked how industrial revenue bonds (IRB) financing
differed from how KASA was financed and questioned sales tax exempt status.
Mr. Schrage stated IRB funding would extend tax exempt status and the Field
house would be exempt from sales tax for materials and property.
Moved by Commissioner Ryan, seconded by Commissioner Davis, to adopt Resolution No.
16-7356 fixing a time and place to conduct a public hearing on regarding the issuance of
industrial revenue bonds to finance the Salina Fieldhouse project. Aye: (5). Nay: (0). Motion
carried.
(7.3) Approve Resolution No. 16-7357 authorizing Approval of a New Market Tax
Credits Term Sheet for financing the Salina Fieldhouse project.
Mike Schrage, Deputy City Manager, explained the procedural steps for the New Market Tax
Credits Term Sheet.
Page 2
z
W
D
N
0
C
C
O
16-0214
16-0215
7
Commissioner Blanchard asked about exemption status with the Board of Tax Appeals and
timeline that items needed to be completed. Mr. Schrage stated that the IRB would negate the
need for the board of tax appeals; formation of the QALICB and the leverage lender would be
on the agenda for next week.
Greg Bengtson, City Attorney, clarified the structure of the QALICB and the leverage lender.
Commissioner Blanchard asked for clarification about the terms of "Put/Call" and its
implications. Mr. Schrage explained "Put/Call" terms.
Moved by Commissioner Hardy, seconded by Commissioner Ryan, to adopt Resolution No.
16-7357 authorizing the. Mayor to sign a New Market Tax Credits Term sheet for the financing
of the Salina Fieldhouse project. Aye: (5). Nay: (0). Motion carried.
Commissioner Blanchard asked if there would be an opportunity to discuss operations and
programming aspects of the Field house. Jason Gage, City Manager, stated in the future that
would take place.
IDEVELOPMENT BUSINESS
(8.1) Second reading Ordinance No. 16-10834 amending Salina Code Sec. 36-40
pertaining to criteria for reviewing preliminary plats.
Dean Andrew, Director of Planning, explained the amendments that were requested at
first reading.
Mayor Crawford noted that Ordinance No. 16-10834 was passed on first reading on
May 23, 2016 and since that time no comments have been received.
Moved by Commissioner Davis, seconded by Commissioner Ryan, to adopt Ordinance No. 16-
10834 on second reading as amended. A roll call vote was taken. Aye: (5) Crawford, Davis,
Hardy, Ryan, Blanchard. Nay: (0). Motion carried.
(8.2) Second reading of Ordinance No. 16-10835 requesting a comprehensive review
and amendment of Section 36-74 and 36-74.1 of the Salina Subdivision
Regulations and Planning Commission Policies Number 88-1 and 04-1 to
address frontage requirements, access requirements, improvement standards
and a fair share funding mechanism for perimeter streets abutting new
subdivisions.
Mayor Crawford noted that Ordinance No. 16-10835 was passed on first reading on
May 23, 2016 and since that time no comments have been received.
Jason Gage, City Manager, explained the amendments requested from first reading.
Dean Andrew, Director of Planning, explained the amendments requested from first
reading and the requirements
Greg Bengtson, City Attorney, explained the definition of suitable street or road that
was amended.
Page 3
r
Z
W
D
a
750
U
16-0216
16-0217
16-0218
Commissioner Davis asked how the choices of roads would be affected by financing
and developers filing for a hardship affidavit for building an interim standard street as
opposed to a city standard street. Mr. Gage explained it could depend on what was
decided as the base standard and how the area was currently developed. Mr. Gage
explained fair share funding mechanism for perimeter streets abutting new
subdivisions.
Commissioner Blanchard asked who would maintain interim streets, how many
interim streets are in existence and if there was a definition for interim streets. Mr. Gage
stated the City would be responsible for maintenance, identified several streets that
currently are classified as interim streets and clarified the definition of an interim street
standard.
A conversation ensued with Commissioners and Mr. Gage about annexation,
development, financing and roads.
Commissioner Hardy asked about evaluating the condition of the roadways. Dan
Stack, City Engineer, explained the standards for evaluating the condition of roads.
A conversation ensued about streets and roadway standard conditions, the affidavit for
hardship with the Commission and staff.
Mayor Crawford asked if any developer would like to address the Commission.
Todd Welsh, TWI Development, LLC, stated he felt it was getting difficult to follow the
regulations and the need for more upfront monies would be very difficult to obtain. He
also stated he appreciated Mr. Gage for the meeting that was held earlier.
A conversation ensued with Commissioners, Mr. Welsh and Mr. Gage about interim
standards, street standards and costs.
Bob Haworth, Lee Haworth Construction, stated his opinion that this item needed to go
back for more consideration. Salina was a slow growth community and it takes a long
time to realize a profit.
Moved by Commissioner Ryan, seconded by Commissioner Davis, to postpone consideration
of Ordinance No. 16-10835 on second reading until August 8, 2016. Aye: (5) Nay: (0). Motion
carried.
Moved by Commissioner Ryan, seconded by Commissioner Davis, to add to the agenda
consideration of extending the moratorium for consideration of Plats of Subdivisions. Aye:
(5) Nay: (0). Motion carried.
Mayor Crawford called for a 5 minute recess at 6:30 p.m. and reconvened at 6:35 p.m.
Greg Bengtson, City Attorney, clarified the motion and date for the extension of the
moratorium.
Moved by Commissioner Hardy, seconded by Commissioner Ryan, to pass Ordinance No. 16-
10837 extending the moratorium on Salina Planning Commission consideration of plats of
subdivisions with frontage on an unpaved road through Monday, August 15, 2016, on first
reading. Aye: (5). Nay: (0). Motion carried.
Page 4
16-0219 1 oved by Commissioner Blanchard, seconded by Commissioner Davis, to declare a compelling
public purpose exists for second reading approval of Ordinance No. 16-10837 on the same day
as the first reading. Aye: (5). Nay: (0). Motion carried.
N
N
16-0220 owed by Commissioner Blanchard seconded by Commissioner Hardy to adopt Ordinance No.
Z 16-10837 extending the moratorium on Salina Planning Commission consideration of plats of
subdivisions with frontage on an unpaved road through Monday, August 15, 2016 on second
reading. A roll call vote was taken. Aye: (5) Crawford, Davis, Hardy, Ryan, Blanchard. Nay:
cc
(0). Motion carried.
N
C
O
U
OTHER BUSINESS
16-0221
16-0222
J
Crawford mentioned the start of the River Festival on June 9, 2016.
Commissioner Blanchard mentioned the 6th Annual Hog Roast event in North Salina on June
4, 2016, and thanked the Mayor for attending. Commissioner Blanchard mentioned Sandra
Beverly, Equal Opportunity Specialist, Community Relations, for helping a citizen with
obtaining safe and adequate temporary housing after he had asked Ms. Beverly for help.
(9.1) Request for executive session (legal).
Moved by Commissioner Davis, seconded by Commissioner Hardy, to recess into executive
session for 30 minutes to discuss with legal counsel matters subject to the attorney-client
privilege for the reason that public discussion of those matters would waive the privilege and
adversely affect the City's interest in the matters and reconvene at 7:10 p.m.
IThe City Commission recessed into executive session at 6:40 p.m. and reconvened at 7:10 p.m.
No action was taken.
ADJOURNMENT
Moved by Commissioner Davis, seconded by Commissioner Ryan, that the regular meeting of
the Board of City Commissioners be adjourned. Aye: (5). Nay: (0). Motion carried. The
meeting adjourned at 7:10 p.m.
[SEAL]
1 ATTEST:
':)t�k
Shandi Wicks, CMC, City Clerk
"KayePford, Ma
Page 5