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05-09-2016 MinutesN Z WCL En 16 0 N C O U .f r# r; CITY OF SALINA, KANSAS REGULAR MEETING OF THE BOARD OF COMMISSIONERS May 9, 2016 4:00 p.m. The City Commission convened at 3:45 p.m. for Citizens Forum. The Regular Meeting of the Board of Commissioners was called to order at 4:00 p.m. in Room 107, City -County Building. Roll call was taken followed by the Pledge of Allegiance and a moment of silence. Those present and comprising a quorum: Mayor Kaye J. Crawford (presiding), Commissioners Jon Blanchard, Randall Hardy, and Karl Ryan. Also present: Jason Gage, City Manager; Michael Schrage, Deputy City Manager; Greg Bengtson, City Attorney; and Shandi Wicks, City Clerk. Absent: Trent Davis. AWARDS AND PROCLAMATIONS (3.1) The day of May 15, 2016 as "Peace Officers' Memorial Day' and the week of May 15 - 21, 2016 as "National Police Week" in the city of Salina. Sergeant Chad McCary read the proclamation and announced associated events. (3.2) The week of May 8 - 14, 2016 as "Women's Lung Health Week" in the city of Salina. Mayor Crawford read the proclamation. CITIZENS FORUM Jim Ravenkamp, 652 S. Santa Fe, provided his thoughts on the license agreement for 104 N. Santa Fe, LLC allowing the step located in the alley. Jason Gage, City Manager, provided additional information on the action taken at the May 2, 2016 meeting. Mr. Ravenkamp stated he was not aware the item came before the commission and he addressed his concerns. A conversation ensued between Mr. Ravenkamp, Mr. Gage and Gary Hobbie, Director of Development Services regarding access to his property and the locations of the bollards within the alley. John Price, 1305 Wayne, provided information he received from the Kansas Secretary of State Office pertaining to elections. Jason Gage, City Manager, stated the information brought up pertained to Saline County and the City of Salina relied on the Saline County Election Office for the correct processes and information. PUBLIC HEARINGS AND ITEMS SCHEDULED FOR A CERTAIN TIME None. ICONSENT AGENDA (6.1) Approve the minutes of May 2, 2016. (6.2) Approve the minutes of May 3, 2016. (6.3) Adopt Resolution No. 16-7348 appointing members to the Disciplinary Advisory Board and Park and Recreation Advisory Board. Page 1 16-0187 Moved by Commissioner Hardy, seconded by Commissioner Ryan, to approve the consent agenda as presented. Aye: (4). Nay: (0). Motion carried. ADMINISTRATION N Z (7.1) Mayor Board Appointments. LUa Mayor Crawford announced the following appointments: • Commissioner Blanchard: Salina Housing Authority, and North Central Regional Planning Commission. • Commissioner Davis: Convention & Tourism Committee, and Salina Arts & Humanities Commission. • Commissioner Hardy: Parks & Recreation Advisory Board and Salina -Saline County Building Authority. • Commissioner Ryan: Salina Airport Authority, and Salina -Saline County Building Authority. • Mayor Crawford: Salina Economic Development Incentives Council, Library Board, and Chamber of Commerce Board. Commissioner Blanchard stated he was not aware he would be on the North Central Regional Planning Commission and he had served on that board in the past. DEVELOPMENT BUSINESS (8.1) Ryan Addition. (8.1b) Second reading Ordinance No. 15-10797 changing the zoning district classification on a 27.77 acre tract of land at the southeast corner of Schilling Road and South Ohio Street from Saline County AG (Agricultural) to R-1 (Single -Family Residential), R-2 (Multi -Family Residential) and PC -5 (Planned Service Commercial). Mayor Crawford noted that Ordinance No. 15-10797 was passed on first reading on August 24, 2015. Since that time Section 3 has been modified to require that any future commercial development on Lot 1, Block 1 must conform with any subsequently adopted Neighborhood Center development standards. 16-0188 Moved by Commissioner Ryan, seconded by Commissioner Hardy, to adopt Ordinance No. 15- 10797 on second reading. Commissioner Blanchard asked when a Neighborhood Center development standard would be approved and developed. Gary Hobbie, Director of Development Services, stated staff had performed research on the plan but had not prepared the plan for approval. A roll call vote was taken. Aye: (3) Hardy, Ryan, Crawford. Nay: Blanchard (1). Motion carried. (8.1a) Application No. P15 -2A (filed by Quail Meadows Estates, Inc.), for the acceptance of offered utility, drainage and pedestrian easement, street right- of-way and restricted access dedication to serve the Ryan Addition. Dean Andrew, Director of Planning, explained the request, Planning Commission's Page 2 16-0189 u recommendations, and proposed plat. Mayor Crawford asked why Planning Commissioner Kennedy did not vote on the item at the April 5, 2016 meeting. Mr. Andrew stated Commissioner Kennedy felt the improvement on Schilling Road was more important than the improvement of Ohio Street. Commissioner Blanchard asked if this agenda item would approve the plat. Mr. Andrew stated the plat was approved by the Planning Commission and the acceptance of the offered dedications must be approved by the Governing Body. Jason Gage, City Manager, asked for clarification on the installation of sidewalks within the development and how wide the sidewalks would be on Ohio Street. Mr. Andrew stated the construction of the public sidewalks would be deferred until building permits would be filed for the development of the homes and the sidewalks on Ohio Street would be 5 feet wide. Commissioner Blanchard asked who would pay for improvements on this section of Ohio Street. Mr. Andrew stated the improvements on other sections of Ohio Street were paid for by the citizens at -large. Commissioner Blanchard asked what net effect of not accepting the right-of-way and pedestrian easements would have. Mr. Andrew stated the Mayor would sign the plat for any acceptance of the offered easements. Moved by Commissioner Ryan, seconded by Commissioner Hardy, to authorize the Mayor to sign the plat and accept the offered utility, drainage and pedestrian easement dedications and street right-of-way dedications and to sign the plat as a property owner of the replat area. Aye: (3). Nay: (1) Blanchard. Motion carried. (8.1c) Consider request to authorize staff preparation of Special Assessment Engineering Feasibility Report for Ryan Addition. Dan Stack, City Engineer, explained the special assessment request. Commissioner Blanchard asked if a feasibility and market analysis report was performed, what the land price was, how it was purchased, what alternative financing was considered for the development, and when the closing on the land would occur. Commissioner Blanchard also asked which type of financial security had been filed in the past and how long a letter of credit would be on file. Michael Schrage, Deputy City Manager, stated that developers have elected to file a letter of credit in the past and the letter of credit would be held on file for five (5) years. Mr. Stack stated the letter of credit could be released earlier if at least 35% of the developable lots were issued certificates of occupancy. Jason Gage, City Manager, stated market analysis reports typically were not performed. Stan Byquist, 2601 South Ohio, stated he was not prepared to answer the questions and if it was deemed necessary to answer the questions, he would do so off the cuff. Commissioner Blanchard stated if Mr. Byquist did not decide to answer the questions, he would consider that when voting on the item. Mr. Byquist stated he preferred to not answer the questions. Mr. Byquist continued to provide information on the types of housing within the development and the pricing of the homes within the development. Commissioner Hardy asked which floor plan would constitute the majority of the Page 3 16-0120 16-0191 16-0192 development. Mr. Byquist stated there would be a good mix of town homes and single family houses within the development. Commissioner Hardy asked what Mr. Byquist's thoughts were on the review of the 2015 building permit report. Mr. Byquist stated he had not fully reviewed the permit report but continued to provide his thoughts on housing development. Commissioner Blanchard asked how many of the identified future annexation areas on the Urban Service Area map were annexed to date. Dean Andrew, Director of Planning, stated none except for the Stone Lake Addition. Moved by Commissioner Ryan to authorize staff to prepare a special assessment engineering feasibility report for Phase I of the Ryan Addition. Motion died due to lack of second. Commissioner Ryan asked if the item could be postponed or reconsidered in the future. Greg Bengtson, City Attorney, stated the item was placed on the agenda and failed for a lack of a motion. Commissioner Ryan asked if a motion could be made to place the item on an agenda when Commissioner Davis could be in attendance. Mr. Bengtson stated yes. Moved by Commissioner Ryan, seconded by Commissioner Crawford, to place the same agenda item on a future agenda for two (2) weeks out. Aye: (2). Nay: (2) Blanchard and Hardy. Motion failed. OTHER BUSINESS Commissioner Blanchard stated the results of the sales tax would be available tomorrow and he continued to provide his thoughts on the current budget and spending on street improvements and repairs. Mayor Crawford clarified the Mayor Board Appointments. Commissioner Blanchard stated the Commission asked for a review of ethics and conflicts of interest bylaws and asked when staff could get a resolution done. Jason Gage, City Manager, stated he was not sure it would help with the housing discussions but staff would be able to focus in on the matter to bring it before the Commission soon. A conversation continued to ensue between the Commission and Mr. Gage regarding the request. ADJOURNMENT Moved by Commissioner Blanchard, seconded by Commissioner Hardy, that the regular meeting of the Board of City Commissioners be adjourned. Aye: (4). Nay: (0). Motion carried. The meeting adjourned at 5:14 p.m. K _ [SEAL] ATTEST: UU)'Qa O Wicks, CMC, City Clerk Page 4