04-11-2016 MinutesCITY OF SALINA, KANSAS
REGULAR MEETING OF THE BOARD OF COMMISSIONERS
April 11, 2016
4:00 p.m.
The City Commission convened at 2:30 for Building Code Updates and at 3:45 p.m. for Citizens
Forum.
The Regular Meeting of the Board of Commissioners was called to order at 4:00 p.m. in Room 107,
City -County Building. Roll call was taken followed by the Pledge of Allegiance and a moment of
silence.
Those present and comprising a quorum: Mayor Jon R. Blanchard (presiding), Commissioners
Kaye Crawford, Trent Davis, and Randall Hardy.
Also present: Jason Gage, City Manager; Michael Schrage, Deputy City Manager; Greg Bengtson,
City Attorney; and Shandi Wicks, City Clerk.
Absent: Karl Ryan.
AWARDS AND PROCLAMATIONS
(3.1) The month of April 2016 as "Child Abuse Prevention Month" in the city of Salina.
Lori Blake, CAPS Executive Director, read the proclamation and announced
associated events.
(3.2) The day of April 29, 2016 as "Arbor Day' in the city of Salina. Sydney Soderberg,
Tree Advisory Board Chairman, read the proclamation and announced associated
events.
I CITIZENS FORUM
Jim Vint, 1115 Andrew Avenue, stated he read the spring addition of The Salina Citizen
and provided his thoughts on the sales tax increase and the private funds received for the
construction of the Field House.
I PUBLIC HEARINGS AND ITEMS SCHEDULED FOR A CERTAIN TIME
None.
I CONSENT AGENDA
(6.1) Approve the minutes of April 4, 2016.
(6.2) Authorize a contract with Claxton Fence, LLC, for the construction of fencing at the
new dog park in the East Crawford Recreation Area, in the amount of $34,225.
(6.3) Adopt Resolution No. 16-7338 authorizing the City Manager to renew an agreement
for workers compensation third party administrator (TPA) services with CCMSI,
Inc.
(6.4) Adopt Resolution No. 16-7337 authorizing an agreement with USD #305 assigning
three uniform law enforcement officers to serve in the School Resource Officer
program.
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(6.5) Authorize staff to submit an application on behalf of eligible local agencies for the
2016 Kansas Emergency Solutions Grant Program (ESG).
(6.6) Authorize the Mayor to Approve Change Order No. 3 for Laboratory Support - Site
Wide Remedial Investigation to Environmental Science Corporation dba ESC Lab
Sciences in the amount of $22,080.00 (Revised Agreement Amount $58,507.00);
Change Order No. 7 for Laboratory Support - Site Wide Remedial Investigation to
Pace Analytical Services, Inc. in the amount of $51,419.00 (Revised Agreement
Amount $219,209.25); Change Order No. 7 for Surveying Support - Site Wide
Remedial Investigation to Wilson & Company, Inc. Engineers & Architects in the
amount of $4,880.00 (Revised Agreement Amount $47,332.00); Change Order No. 8
for Drilling Support - Site Wide Remedial Investigation to Environmental Priority
Service, Inc., in the amount of $28,000.00 (Revised Agreement Amount $211,712.00).
Moved by Commissioner Hardy, seconded by Commissioner Davis, to approve the consent
agenda as presented. Aye: (4). Nay: (0). Motion carried.
ADMINISTRATION
(7.1) Kansas Department of Transportation (KDOT) Federal Fund Exchange.
(7.1a) Authorize the City Manager to sign a request from KDOT to exchange 2016
federal funds for the Centennial Road Improvements, City Project No. 14-
3055.
(7.1b) Resolution No. 16-7339 authorizing the Mayor to sign the agreement with
KDOT to exchange 2016 federal funds.
Dan Stack, City Engineer, explained the request, agreement and project funding.
Moved by Commissioner Davis, seconded by Commissioner Crawford, to authorize the City
Manager to sign a request from KDOT to exchange 2016 federal funds for the Centennial Road
Improvements, City Project No. 14-3055. Aye: (4). Nay: (0). Motion carried.
Moved by Commissioner Davis, seconded by Commissioner Hardy, to adopt Resolution No. 16-
7339 authorizing the Mayor to sign the agreement with KDOT to exchange 2016 federal funds.
Aye: (4). Nay: (0). Motion carried.
(7.2) Downtown Project
(7.2a) Resolution No. 16-7341 authorizing the Mayor to execute an engagement
letter with Gilmore & Bell, P.C. for legal services as special counsel for the
City in connection with the Downtown Project.
(7.2b) Resolution No. 16-7342 authorizing the Mayor to execute a Fiduciary
Engagement Agreement with George K. Baum & Company to engage and
retain GKB to provide certain advisory services to the City.
Michael Schrage, Deputy City Manager, explained the request, fiscal impact and
recommended actions.
Mayor Blanchard asked how the use of services provided by Gilmore & Bell would be
different than the services they currently provided the City. Mr. Schrage stated recognition
of an hourly fee basis, the cost incurred would go beyond the City Manager's purchasing
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authority. Jason Gage, City Manager, stated the cost charged by Gilmore & Bell for general
obligation bonds would be built into the bond issuance.
A conversation ensued between Mayor Blanchard, Mr. Schrage and Mr. Gage regarding the
services provided by Gilmore & Bell and George K. Baum for this project.
Mayor Blanchard asked what the City had used George K. Baum for in the past. Mr.
Schrage stated the use of George K. Baum would be to provide financial advice to the
Finance Director.
Mayor Blanchard asked who would be responsible for providing the City with information
relating to projected revenues. Mr. Gage stated there would be a need for hiring a third
party company specific to providing that information. He continued to state staff would
work with the Kansas Department of Commerce to obtain information and the service
would either be ran through a financial advisor or there would be a need to hire a separate
company.
Mayor Blanchard asked what the deliverable would look like. Greg Bengtson, City
Attorney, stated it would be a single page opinion letter.
Mayor Blanchard asked how the timeline would be affected by the State of Kansas' decision
on the STAR Bonds. Mr. Gage stated the services of both parties were on an as needed
basis. Mr. Schrage stated all parties involved were very mindful of the current situation and
the services would not be used unless they would be needed.
Moved by Commissioner Hardy, seconded by Commissioner Davis, to adopt Resolution No. 16-
7341 authorizing the Mayor to execute an engagement letter with Gilmore & Bell, P.C. for legal
services as special counsel for the City in connection with the Downtown Project, including TIF
Bonds, STAR Bonds, New Markets Tax Credits, General Obligation Bonds and any other funding
mechanisms in connection with the Downtown Project. Aye: (4). Nay: (0). Motion carried.
Moved by Commissioner Hardy, seconded by Commissioner Crawford, to adopt Resolution No.
16-7342 authorizing the Mayor to execute a Fiduciary Engagement Agreement with George K.
Baum & Company to engage and retain George K. Baum & Company to provide certain advisory
services to the City including but not limited to the preparation of supporting data, bond market
information, assistance in obtaining bond ratings, and assistance in investor negotiations,
regarding various projects which may result from time to time in the issuance of bonds, notes,
refunding bonds and/or the use of other financial instruments. Aye: (4). Nay: (0). Motion
carried.
DEVELOPMENT BUSINESS
None.
OTHER BUSINESS
None.
ADJOURNMENT
Moved by Commissioner Davis, seconded by Commissioner Hardy, that the regular meeting of the
Board of City Commissioners be adjourned. Aye: (4). Nay: (0). Motion carried. The meeting
adjourned at 4:42 p.m.
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ATTEST:
Sharidi Wicks, CMC, City Clerk
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