04-04-2016 MinutesN
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CITY OF SALINA, KANSAS
REGULAR MEETING OF THE BOARD OF COMMISSIONERS
April 4, 2016
4:00 p.m.
IThe City Commission convened at 2:30 for Building Code Updates and at 3:45 p.m. for Citizens
Forum.
The Regular Meeting of the Board of Commissioners was called to order at 4:00 p.m. in Room 107,
City -County Building. Roll call was taken.
Commissioner Davis stated there were a few days in our country's history that represented
sadness and horror: December 7th, November 22nd, September 11th and April 4th. While we do
celebrate Dr. Martin Luther King's birthday with a lot of fanfare and a lot of buttons and we
celebrate it as a national day of community service and volunteerism, April the 4f is the day that
actually has the greater significance not just for black America but for the cause of social justice
and civil rights worldwide. As we say the Pledge of Allegiance and a moment of silence focus on
those things we can do as individuals to keep from having to add any more days like this to our
national list of days we would like to forget.
Those present and comprising a quorum: , Mayor Jon R. Blanchard (presiding), Commissioners
Kaye Crawford, Trent Davis, Randall Hardy, and Karl Ryan.
Also present: Jason Gage, City Manager; Michael Schrage, Deputy City Manager; Greg Bengtson,
City Attorney; and Shandi Wicks, City Clerk.
AWARDS AND PROCLAMATIONS
(3.1) The month of April 2016 as "Fair Housing Month" in the city of Salina. The
proclamation was read by the following poets: Isaiah Marcotte, Morgan Allred and
Erin Jeffries. Morgan Allred provided information on the annual Fair Housing
Seminar.
(3.2) The day of April 5, 2016 as "National Service Recognition Day" in the city of Salina.
Brittany Stiffler Crabtree read the proclamation. Susan Harrington, Director, North
Central Flint Hills Foster Grandparent Program provided information on events
associated with the proclamation.
Mayor Blanchard recognized Nancy Klostermeyer for her service to the community over
the years.
CITIZENS FORUM
Mayor Blanchard apologized and thanked Annette Cook for being in attendance at the last
meeting.
PUBLIC HEARINGS AND ITEMS SCHEDULED FOR A CERTAIN TIME
None.
CONSENT AGENDA
(6.1) Approve the minutes of March 28, 2016.
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Mayor Blanchard requested changes to the minutes on page 10 pertaining to Agenda Item
8.5 and asked for the time Commissioner Ryan left the meeting to be included on page 12.
116-0136 IMoved by Commissioner Crawford, seconded by Commissioner Davis, to approve the consent
agenda as amended. Aye: (5). Nay: (0). Motion carried.
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(7.1) Second reading Ordinance No. 16-10828 requesting a review and possible
amendment of the Bicycle Route Map (Figure 2.10) of the Salina, Kansas
Comprehensive Plan to show additional hike and bike trail route segments on the
Bicycle Route Map.
Mayor Blanchard noted that Ordinance No. 16-10828 was passed on first reading on March
28, 2016 and since that time no comments have been received.
16-0137 Moved by Commissioner Hardy, seconded by Commissioner Davis, to adopt Ordinance No. 16-
10828 amending the Bicycle Route Map (Figure 2.10) of the Salina, Kansas Comprehensive Plan to
show additional hike and bike trail route segments on the Bicycle Route Map on second reading.
A roll call vote was taken. Aye: (5) Crawford, Davis, Hardy, Ryan, Blanchard. Nay: (0). Motion
carried.
(7.2) Consideration of yield signs on Eaglecrest Avenue at the intersection of River Trail
Road.
Dan Stack, City Engineer, explained the request, traffic studies performed and threshold to
warrant need for traffic control devices.
Commissioner Hardy asked if there were past situations when neighborhood groups had
requested signs to be installed. Mr. Stack stated the most recent request was in 2012 for stop
signs at Oakdale and Johnstown upon the completion of the Donna Vanier Children's
Center.
Jason Gage, City Manager, stated the only situation he remembered was installation of
signs at Schilling Road and Riffel Drive.
Commissioner Hardy provided information regarding a possible need for traffic control in
different areas of town.
A conversation ensued between Mr. Stack, Mr. Gage and the Commission regarding traffic
control in various areas of town and the traffic study.
Commissioner Davis stated he drove the intersection in all 4 directions this morning and
provided his thoughts regarding traffic control at the intersection.
Mr. Gage stated there was no technical information that warranted the need for traffic
control at the intersection.
Mayor Blanchard asked for information on the difference in installation of a yield sign
versus a stop sign. Mr. Stack stated the installation of a yield `sign should be the first step
prior to installation of a stop sign.
Mayor Blanchard asked if the installation of the signs prior lo the new housing
development and a potential problem would be beneficial. He also asked if the signs
should be installed on River Trail instead of Eaglecrest. Mr. Stack stated staff thought the
signs should be located on Eaglecrest due to a drainage channel on that road.
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Commissioner Crawford stated she drove the neighborhood and thought there was enough
clearance for visibility.
Kevin Einhaus, 1620 Eaglecrest, stated the studies were good but it did not tell the true
information that those that live in the neighborhood know.
Mayor Blanchard asked Mr. Einhaus if he was in favor of a yield sign. Mr. Einhaus stated
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the yield sign was only going to keep the honest, honest and those in the association
preferred a stop sign.
Cindy Munk, 1610 Tanglewood Lane, stated it was a frightening intersection and stated
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there were a lot of pedestrians and bicyclists in the area. She felt a yield sign would deter
those from speeding.
Commissioner Davis asked if the homeowners association had sent out a letter to the
homeowners regarding this situation. Mr. Einhaus stated the association had discussed the
situation multiple times and the quarterly association minutes were available to the
members.
A conversation ensued between the Commission, Mr. Einhaus and Ms. Munk regarding the
traffic, shortcuts in the neighborhood and traffic control.
Annette Cook, 1814 Ben Court, stated it was her opinion that a majority of the traffic
through the neighborhood involved teenage drivers.
Commissioner Ryan asked if the homeowners association had any ideas to reduce the
visibility to detour the speeding.
Commissioner Hardy appreciated the regulations but thought neighborhood concerns
should be considered as well when determining if traffic control should be installed.
Commissioner Davis asked if a sign was installed, would there be a routine check by staff.
Mr. Stack stated with an active homeowners association, staff would be notified of any new
information regarding the intersection. Mr. Gage also stated how staff can obtain accident
information.
Commissioner Davis asked what would need to happen to replace the yield sign with a
stop sign. Mr. Stack stated an increase in accidents would warrant the installation of stop
signs in place of yield signs.
Commissioner Crawford asked if there had been police presence in the neighborhood. Mr.
Gage stated he would have to check with the Police Department.
Mayor Blanchard was appreciative of the manual for traffic control safety devices but the
manual was designed for automobile traffic and was not designed for neighborhoods with
pedestrian and bicycle use and continued to provide his thoughts regarding the manual
and traffic control.
Mr. Gage stated'staff's decision was based on the regulations in place today and the
Commission could request the installation of signs and ask staff to monitor the intersection.
16-0138 Moved by Commissioner Crawford, seconded by Commissioner Davis, to adopt Resolution No.
16-7335 authorizing staff to install yield signs on Eaglecrest Avenue at the intersection of River
Trail Road and ask staff to monitor the intersection. Aye: (5). Nay: (0). Motion carried.
DEVELOPMENT BUSINESS
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16-0139
16-0140
None.
OTHER BUSINESS
Mayor Blanchard asked upon recusing from an item if the proper time was upon the clerk
reading the agenda item. Greg Bengtson, City Attorney, stated the recusing would need to
take place prior to discussion of the item and immediately after the agenda item was read.
Mayor Blanchard stated he hoped future chairs would poll the audience prior to moving
items on the agenda.
Mayor Blanchard mentioned that in the study session last week regarding the election and
Mayor terms, Commissioner Hardy previously made a statement to make the additional
nine (9) months available to a 2 -year term. Mayor Blanchard stated he would be completely
supportive of Commissioner Hardy serving the nine (9) months as Mayor and asked that
everyone think about it and a consensus would need to be reached.
A conversation ensued between the Commissioners and Jason Gage, City Manager,
regarding the term of the Mayor.
Commissioner Ryan stated he felt we needed to stick with the decision previously made to
allow Commissioner Crawford to serve as Mayor for one (1) year and nine (9) months.
Mayor Blanchard stated he received no added benefit for serving as Mayor and it was a
unique situation that we have not had before. He continued to state that he was out in the
community as much or more than Commissioner Hardy and stated he felt it was well
deserved for Commissioner Hardy.
Commissioner Ryan stated he felt if the decision was changed, the Commission may get
some criticism.
Moved by Commissioner Ryan, seconded by Commissioner Hardy, to recess into executive session
for 20 minutes to discuss with legal counsel matters subject to the attorney-client privilege for the
reason that public discussion of those matters would waive the privilege and adversely affect the
City's interest in the matters and reconvene at 5:30 p.m.
The City Commission recessed into executive session at 5:10 p.m. and reconvened at 5:30
p.m.
Moved by Commissioner Ryan, seconded by Commissioner Hardy, to add Item 7.3 to the agenda
to authorize the Mayor to execute an agreement with Dakotas Americas LLC and accept and agree
to a letter for New Markets Tax Credit Financing for the Salina Fieldhouse with JPMorgan Chase
Bank, N.A.. Aye: (5). Nay: (0). Motion carried.
Michael Schrage, Deputy City Manager, explained the agreement, acceptance and financial
obligations.
Commissioner Davis asked if the group that will replace Salina 2020 would be able to enter
into an agreement. Mr. Schrage stated that would be worked out during the process.
Mayor Blanchard asked if there were implications in the timeline and if the funding would
be in place when the project went out to bid. Mr. Schrage stated the details would need to
be synchronized and the money would need to be in hand prior to awarding the bid.
Jason Gage, City Manager, stated the intention of the requested increase for the charter
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ordinance was not to use it but to have the money available and stated it was intended to
utilize the New Market Tax Credits and Star Bonds for the project and not need to use the
additional funding available.
Moved by Commissioner Ryan, seconded by Commissioner Crawford, to adopt Resolution No. 16-
7336 authorizing the Mayor to execute an agreement with Dakotas Americas, LLC and accept and
agree to a Letter for New Markets Tax Credit Financing for the Salina Fieldhouse with JPMorgan
Chase Bank, N.A., with conditions stated in the amendments by staff. Aye: (5). Nay: (0). Motion
carried.
(9.1) Request for executive session (legal/ real estate).
Moved by Commissioner Ryan, seconded by Commissioner Hardy, to recess into executive session
for 30 minutes to discuss with legal counsel matters subject to the attorney-client privilege for the
reason that public discussion of those matters .would waive the privilege and adversely affect the
City's interest in the matters and to discuss matters pertaining to the acquisition of real estate for
the reason that public discussion of the matter would adversely affect the City's position in
relation to acquisition of the real estate and reconvene at 6:20 p.m.
The City Commission recessed into executive session at 5:50 p.m. and reconvened at 6:20
p.m. No action was taken.
ADJOURNMENT
Moved by Commissioner Ryan, seconded by Commissioner Crawford, that the regular meeting of
the Board of City Commissioners be adjourned. Aye: (5). Nay: (0). Motion carried. The meeting
adjourned at 6:20 p.m.
[SEAL]
ATTEST:
0 VvlSt.w
Shandi Wicks, CMC, City Clerk
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