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03-28-2016 MinutesZ W D A 0 0 U 16-0116 ITY OF SALINA, KANSAS EGULAR MEETING OF THE BOARD OF COMMISSIONERS larch 28, 2016 00 P.M. ie City Commission convened at 2:30 for Discussion of 2015 Legislative Changes to Local ections and at 3:45 p.m. for Citizens Forum. to Regular Meeting of the Board of Commissioners was called to order at 4:00 p.m. in Room 107, ty-County Building. Roll call was taken followed by the Pledge of Allegiance and a moment of ose present and comprising a quorum: Mayor Jon R. Blanchard (presiding), Commissioners ye Crawford, Trent Davis, Randall Hardy, and Karl Ryan. so present: Jason Gage, City Manager; Michael Schrage, Deputy City Manager; Greg Bengtson, .y Attorney; and Shandi Wicks, City Clerk. WARDS AND PROCLAMATIONS None. ICITIZENS FORUM Commissioner Ryan stated he planned to recuse himself for the agenda item pertaining to KC Development and River Trail Addition (Agenda Item No. 8.3) and asked for Item 8.3 to be moved to the end of the agenda. Mayor Blanchard asked for any objections, seeing none, Agenda Item 8.3 would be moved to the end of the meeting, after item 8.5. PUBLIC HEARINGS AND ITEMS SCHEDULED FOR A CERTAIN TIME None. I CONSENT AGENDA (6.1) Approve the minutes of March 21, 2016. (6.2) Authorize the purchase of a used Combination Jet/ Vacuum Unit for Wastewater Collection from Red Municipal Equipment Company, in the amount of $189,000. (6.3) Adopt Resolution No. 16-7334 accepting the Live Salina Housing Study and Strategic Plan. Commissioner Davis requested that Item 6.2 & 6.3 be removed from the consent agenda. Moved by Commissioner Crawford, seconded by Commissioner Davis, to approve consent agenda item 6.1. Aye: (5). Nay: (0). Motion carried. (6.2) Authorize the purchase of a used Combination Jet/ Vacuum Unit for Wastewater Collection from Red Municipal Equipment Company, in the amount of $189,000. Commissioner Davis asked what the life expectancy was for a used Combination Jet/ Vacuum Unit, if there was a maintenance contract and additional information pertaining to the current equipment. Martha Tasker, Director of Utilities, stated used units were reconditioned prior to selling; maintenance would be performed by Page 1 D U 16-0118 16-0119 Red Municipal Equipment Company and stated the current equipment would require multiple employees to deliver the equipment to the work site. ved by Commissioner Crawford, seconded by Commissioner Davis, to authorize the purchase a used Combination Jet/ Vacuum Unit for Wastewater Collection from Red Municipal Lipment Company, in the amount of $189,000. Aye: (5). Nay: (0). Motion carried. (6.3) Adopt Resolution No. 16-7334 accepting the Live Salina Housing Study and Strategic Plan. Commissioner Davis stated a later agenda item 8.4 noted the housing study was a policy but he thought the study was a simple guide. A conversation ensued between the City Commission, Jason Gage, City Manager and Michael Schrage, Deputy City Manager, regarding the use of the housing study. Moved by Commissioner Davis, seconded by Commissioner Hardy, to adopt Resolution No. 16- 7334 accepting the Live Salina Housing Study and Strategic Plan. Aye: (5). Nay: (0). Motion carried. I ADMINISTRATION (7.1) Authorize the purchase of one (1) ambulance for the Fire Department. Jason Gage, City Manager, explained the bids received and staff's recommendation. Commissioner Hardy asked if the new ambulance would replace an existing ambulance. Mr. Gage stated he would have to check with staff' but stated with approval the units could go to a county fire department. Commissioner Crawford stated she learned a lot from the tour of the hospital and asked how the fire department worked with the trauma department of the hospital. Mr. Gage stated the fire department and hospital work hand in hand to develop a great critical care level with the help of the Medical Director, Dr. Herrington. Moved by Commissioner Hardy, seconded by Commissioner Crawford, to authorize the purchase of one (1) ambulance from Osage Ambulance in the amount of $199,950.00. Aye: (5). Nay: (0). Motion carried. Mayor Blanchard noted there was anticipation that today's meeting would be quite long and stated a 15 to 20 minute break would be held after item 8.2. (7.2) Smoky Hill Museum Curiosity Shop Renovations. (7.2a) Approve the construction contract with Harbin Construction. (7.2b) Approve the architect agreement addendum with DMA Architects. Brad Anderson, Director of Arts and Humanities, explained the project, bids received, contract and agreement addendum. Commissioner Ryan spoke of the generosity of the donors; he hoped the donors would be recognized for their donations. Mr. Anderson stated staff was currently working on recognition of the donors and there would be recognition plates installed on the front wall of the museum. Page 2 I . 16-0120 Z W [1 16-0122 iJ Commissioner Hardy provided his thoughts on the project. Mayor Blanchard provided his thoughts on the project. we'd by Commissioner Hardy, seconded by Commissioner Ryan, to approve the construction ltract with Harbin Construction in the amount of $264,300 with a 10% construction contingency $26,400 with a total amount of $290,700. Aye: (5). Nay: (0). Motion carried. by Commissioner Hardy, seconded by Commissioner Davis, to approve the architect !nt addendum with DMA Architects in the amount of $11,600. Aye: (5). Nay: (0). Motion EVELOPMENT BUSINESS (8.1) Application No. M16-6, (filed by the City Engineer), requesting a review and possible amendment of the Bicycle Route Map (Figure 2.10) of the Salina, Kansas Comprehensive Plan to show additional hike and bike trail route segments on the Bicycle Route Map. (8.1a) First Reading Ordinance No. 16-10828. Dean Andrew, Director of Planning, explained the amendment. Commissioner Davis asked if there was a priority method for inspecting and repairing the bike lanes separately from the streets. Dan Stack, City Engineer, stated the bike lanes would be put in at the same time the streets were prepared. Jason Gage, City Manager, stated if a pothole would develop, staff would be able to repair the potholes. A conversation ensued between the Commission, Mr. Stack and Mr. Gage regarding the manholes and storm inlets in the bike lanes. Moved by Commissioner Davis, seconded by Commissioner Ryan, to pass Ordinance No. 16-10828 requesting a review and possible amendment of the Bicycle Route Map (Figure 2.10) of the Salina, Kansas Comprehensive Plan to show additional hike and bike trail route segments on the Bicycle Route Map on first reading. Aye: (5). Nay: (0). Motion carried. (8.2) Pheasant Ridge Addition No. 3. (8.2a) Authorize the Mayor to sign the plat and accept the offered utility, drainage and pedestrian easement and street right-of-way dedications on behalf of the City. (8.2b) Second reading Ordinance No. 15-10813 changing the zoning district classification in Pheasant Ridge No. 3 to R-1 (Single -Family Residential) district. Dean Andrew, Director of Planning, explained the request, Planning Commissions recommendations, and proposed plat. Commissioner Hardy asked if there was an alternative to detention ponds for drainage. Mr. Andrew stated the only way to avoid detention ponds would be if there was a natural stream or the old river channel. The most common usage was the dry bottom detention pond. Page 3 u 16-0123 16-0124 Commissioner Davis asked if Prairie Lane by itself provided enough access and egress. Mr. Andrew stated the developer would be limited to add an additional six (6) lots before another access point would need to be created. Commissioner Davis asked if there would be a sidewalk on Crawford going west. Mr. Andrew stated there was not a sidewalk and probably would not be until that section of Crawford was urbanized. Mr. Andrew continued to state children could use the right-of- way fence line along Brookwood Lane. Mayor Blanchard asked for the current status of the proposed 30 foot right-of-way dedication on Brookwood Lane east of Prairie Lane. Mr. Andrew stated as part of the action today the south 30 feet of right-of-way would be accepted. Commissioner Davis asked if there would be possible special assessments in the future. A conversation ensued between Commissioner Davis, Mr. Andrew and Greg Bengtson, City Attorney regarding the covenants and special assessment benefit district. Commissioner Hardy asked if the creation of the sidewalk would fall under the Safe Routes to School. Dan Stack, City Engineer, stated staff could look into the use of Safe Routes to School funding but stated there was also neighborhood park fund money available. A conversation ensued between Mr. Stack, Jason Gage, City Manager, and Commissioner Davis regarding the creation of the sidewalk and the timing for improvements on the section of Crawford Street going west that currently did not have sidewalks. Todd Welsh, TWI Development, LLC, 300 S. Ninth Street, provided information regarding the development. Mayor Blanchard asked for a status on the lots in Pheasant Ridge No. 2. Mr. Welsh stated he currently had two (2) lots available for building. Mayor Blanchard asked if changing the covenants time period would need to be included in the motion. Mr. Andrew stated it could be added in the record that Mr. Welsh accepted the extension from 10 years to 25 years. Mr. Bengtson stated it would be best to specify in the motion the extension for longer than 10 years. Moved by Commissioner Davis, seconded by Commissioner Crawford, to authorize the Mayor to sign the plat and accept the offered utility, drainage and pedestrian easement and street right-of- way dedications and to a covenant agreeing not to protest the formation of a special assessment benefit district for the future consideration of Brookwood Lane shall be extended for 25 years and direct staff to address the gap on Brookwood Lane to the development. Aye: (5). Nay: (0). Motion carried. Moved by Commissioner Ryan, seconded by Commissioner Crawford, to adopt Ordinance No. 15- 10813 changing the zoning district classification in Pheasant Ridge No. 3 to R-1 (Single -Family Residential) district on second reading. A roll call vote was taken. Aye: (5) Crawford, Davis, Hardy, Ryan, Blanchard. Nay: (0). Motion carried. Mayor Blanchard requested a 20 minute recess at 6:10 p.m., the meeting resumed at 6:30 p.m. (8.4) Ryan Addition Page 4 i� N Z CL W m 16-01TP c 0 U n (8.4a) Second reading Ordinance No. 15-10796 requesting annexation of a 29 acre tract of land located on the east side of South Ohio Street south of Schilling Road into the city. yor Blanchard noted that Ordinance No. 15-10796 was passed on first reading on August 24, 5 and since that time no changes have been made. Moved by Commissioner Ryan, seconded by Commissioner Crawford, to adopt Ordinance No. 15- 0796 requesting annexation of a 29 acre tract of land located on the east side of South Ohio Street outh of Schilling Road into the city on second reading. Commissioner Davis asked if this obligated the City to perform improvements on Schilling Road. Jason Gage, City Manager, stated the action did not require any current obligations for improvements on Schilling Road. Commissioner Crawford asked if the property was just south of Schilling Road. Mr. Gage stated yes, it was on the southeast corner of Schilling Road and Ohio Street. Dean Andrew, Director of Planning, provided additional information. A roll call vote was taken. Aye: (4) Crawford, Davis, Hardy, Ryan. Nay: (1) Blanchard. Motion carried. (8.4b) Application No. P15 -2A (filed by Quail Meadows Estates, Inc.), for the acceptance of offered utility, drainage and pedestrian easement, street right- of-way and restricted access dedication to serve the Ryan Addition. Dean Andrew, Director of Planning, explained the request, Planning Commission's recommendations, and proposed plat. Commissioner Davis asked what the purpose was of the interlocal agreement. Mr. Andrew stated at one time Schilling Road between 9th and Ohio was a gravel road with no improvements and the creation of an interlocal agreement was made for the City of Salina to perform maintenance on Schilling Road west of Ohio and Saline County would perform maintenance on Schilling Road east of Ohio. Commissioner Davis asked if Ryan Addition would have to participate in paving or expanding Ohio Street. Mr. Andrew stated properties could not be double assessed for multiple improvements. A conversation ensued regarding the improvements of the streets. Commissioner Davis asked if there was space between the sidewalks and the street and how big the sidewalk would be. Mr. Andrew stated yes, the sidewalk would be a great distance from the street, with the road, a ditch and a sewer line, then the sidewalk, and the sidewalk would be 5 foot wide. Mayor Blanchard asked if Ohio Street was considered an impact street and at what point do we develop it as a complete street. Mr. Andrew stated yes it was considered an impact street. Jason Gage, City Manager, stated it may not be the time to construct the entire street from Schilling to Water Well Road. Mayor Blanchard stated he agreed with Mr. Gage but did not think we needed to continue the practice as was done in agenda item 8.1. Mr. Andrew stated the Planning Commission did not want what happened in 1991 to happen again and that was why they put in a requirement for sidewalks to be constructed Page 5 u fl as part of the improvements. Commissioner Hardy asked if there would be an option to create a complete street in increments. Mr. Andrew stated a past development installed 5 foot sidewalks and the City later took the sidewalk out and installed a hike and bike path route. Mr. Gage asked staff if the intersection had been looked at to ensure safe crossing at Schilling and Ohio. Dan Stack, City Engineer, stated the intersection was not a high volume intersection that would warrant traffic control. A conversation ensued between the Commission, Mr. Stack and Mr. Gage regarding the width of the sidewalks and installation of traffic control at Schilling and Ohio. Mayor Blanchard asked if the school district received a copy of the preliminary plat. Mr. Andrew stated a copy of the plat was sent to USD No. 305 and the only feedback received would be regarding the capacity of children in the neighboring school. Mr. Gage asked if the school district had studied what percentage of the students walk or bike to school. Mr. Andrew stated yes and the number of students that walk or bike to school are extremely low, more children were driven to school. A conversation ensued between the Commission, Mr. Andrew and Mr. Gage regarding safe ways to school. Mayor Blanchard provided his thoughts regarding the development. Commissioner Davis asked if Ryan Addition would potentially be liable for the upgrade costs of Ohio Street. Mr. Gage stated there was the ability to apply a tool to the addition to require the liability to pay for the upgrade costs. A conversation ensued between Commissioner Davis, Mr. Stack and Mr. Gage regarding street improvements and the speed limits within the area. Commissioner Hardy provided his thoughts on the development and use of bikes within the community. Mayor Blanchard provided his thoughts on the soil within the subdivision, information on the condition of the streets in the Quail Meadows Estates Addition and the soil sample requirements in Hays, Kansas. He also asked if there would be a requirement of the developer to test the soil in the development. Mr. Gage asked if there was a requirement for a geotechnical report. Mr. Stack stated no. Commissioner Davis asked if there was pedestrian access across the drainage ditch. Mr. Andrew stated yes. Commissioner Hardy asked for information on the access points to the commercial development. Mr. Andrew stated the access points would be off Ohio Street and Harbor Drive. A conversation ensued between Mayor Blanchard, Mr. Andrew and Mr. Gage regarding breaks in access. Stan Byquist, Quail Meadows, Inc., 2601 S. Ohio, provided information regarding the appearance of the subdivision, number of sidewalks, potential for a linear park system and materials used for the streets. A conversation ensued between the Commission, Mr. Byquist and Mr. Gage regarding the speed limits and amount of traffic in the area. Page 6 16-0126 ['I Commissioner Hardy asked if the developer would be willing to perform soil testing. Mr. Byquist stated soil testing was performed. Mayor Blanchard asked Mr. Byquist to define affordable. Mr. Byquist stated a new affordable home was between $150,000 and $200,000. A conversation ensued between Mayor Blanchard and Mr. Byquist regarding the demand and cost of homes and the request for special assessments. Mr. Byquist stated he was withdrawing his request at this time for special assessments. Commissioner Davis asked if there would be any duplexes in this subdivision. Mr. Byquist stated yes. Commissioner Davis asked Mr. Byquist for his thoughts on the covenants agreement. Mr. Byquist stated the developer was open to the repaving of Schilling Road or Ohio Street but did not want to be penalized for both. Daryl Bixby, 1519 Briargate, provided his thoughts on the development of streets and homes within the city and special assessments. Mayor Blanchard asked staff for the number of new home-building permits in 2015. Gary Hobbie, Director of Development Services, stated 65 permits. Commissioner Davis asked staff for information on what special assessments cost the city. Mr. Gage stated special assessments were a conduit system and the average special assessments per lot were $30,000 to $35,000 per lot and continued to provide information on the process of special assessments. Mayor Blanchard asked if special assessments were an incentive. Mr. Gage stated if you did not have specials, a developer would have to provide their own financing, it was not intended to be a subsidy. Mayor Blanchard provided his thoughts on Mr. Bixby's question pertaining to the moratorium of special assessments and the potential end to work for builders and similar businesses in town. Mayor Blanchard stated Mr. Byquist was denied special assessments on Marla Court. Mr. Byquist stated there were partial special assessments on the lots and all of the lots were sold. Mr. Gage stated after consulting with Legal Counsel, how you look at platting was different than zoning and staff felt it was worth the time to have a short executive session. Moved by Commissioner Crawford, seconded by Commissioner Davis, to recess into executive session for 15 minutes to discuss with legal counsel matters subject to the attorney-client privilege for the reason that public discussion of those matters would waive the privilege and adversely affect the City's interest in the matters and reconvene at 9:00 p.m. The City Commission recessed into executive session at 8:45 p.m. and reconvened at 9:00 p.m. Commissioner Hardy asked if the commercial lot on the northeast corner of Ohio Street and Schilling Road had a benefit district created. Mr. Andrew stated there was not a benefit district created due to a KDOT project for widening Ohio Street. Page 7 D N Z a W a 0 0 U 16-0127 16-0128 116-0129 Commissioner Davis stated he would like to see a change in the covenants to not protect the benefit district from Schilling Road, felt the curb cut should be removed and there was a need for a traffic study. Commissioner Ryan stated he was not sure why there was a need to remove the curb cut. A conversation ensued between the Commission, Mr. Andrew and Mr. Gage regarding the curb cut. Mayor Blanchard asked if Planning Commission conditions could be modified. Greg Bengtson, City Attorney, stated there was a condition of the Planning Commission and it was their role to review the plat and determine the conditions. He continued to say the item would need to go back to the Planning Commission with direction. Commissioner Davis asked when the Planning Commission could review the question. Mr. Andrew stated the next Planning Commission meeting was April 5, 2016. Mr. Gage asked what logic was placed on the covenants of Schilling Road. Mr. Andrew stated he directed the Planning Commission in the direction of Schilling Road due to current policies on the standards of streets. A conversation ensued between the Commission, Mr. Gage and Mr. Bengtson regarding the setting of covenants of Ohio Street instead of Schilling Road. Moved by Commissioner Ryan, seconded by Commissioner Davis, to recess into executive session for 5 minutes to discuss with legal counsel matters subject to the attorney-client privilege for the reason that public discussion of those matters would waive the privilege and adversely affect the City's interest in the matters and reconvene at 9:23 p.m. The City Commission recessed into executive session at 9:19 p.m. and reconvened at 9:23 p.m. Commissioner Davis asked if a change in covenants and a traffic study were requested, would the item need to go back to the Planning Commission. Mr. Andrew stated yes. Mayor Blanchard asked for timing on procuring a third party traffic consultant to perform a traffic study. Mr. Stack stated the consultant hired by the developer may be able to perform the work. Mayor Blanchard asked if the consultant would be paid for by the City or the developer. Mr. Stack stated the City typically pays for the study. Moved by Commissioner Davis, seconded by Commissioner Hardy, to send Application P15 -2A back to the Planning Commission to discuss the traffic study of Ohio Street and the development and consider changing the covenants agreeing not to protest the formation of special assessment benefit district for the paving of Schilling Road to Ohio Street and bring the application back to the City Commission. A conversation ensued between the Commission, Mr. Gage, Mr. Andrew and Mr. Stack regarding the need and timing for the traffic study. Michael Schrage, Deputy City Manager, provided information pertaining to pedestrian movement at Schilling Road and Ohio Street. Moved by Commissioner Ryan, seconded by Commissioner Crawford, to amend the motion by removing the traffic study prior to sending the application to the Planning Commission. Aye: (5). Nay: (0). Motion carried. Page 8 N z a D O C U 16-0130 16-0131 Mr. Andrew stated he visited with Mr. Byquist and he was comfortable with the 25 year covenants. Mayor Blanchard restated the motion to send Application P15 -2A back to the Planning Commission to consider changing the covenants agreeing not to protest the formation of special assessment benefit district for the paving of Schilling Road to Ohio Street and bring the application back to the City Commission. Aye: (5). Nay: (0). Motion carried. Mayor Blanchard asked if action was needed on item 8.4c or 8.4d. Mr. Andrew stated it would not be appropriate to take action on item 8.4c or 8.4d today. Mr. Byquist stated he was comfortable addressing item 8.4d after the Planning Commission review of the application. (8.4c) Second reading Ordinance No. 15-10797 changing the zoning district classification on a 27.77 acre tract of land at the southeast corner of Schilling Road and South Ohio Street from Salina County AG (Agricultural) to R-1 (Single -Family Residential), R-2 (Multi -Family Residential) and PC -5 (Planned Service Commercial). :)ved by Commissioner Ryan, seconded by Commissioner Davis, to place the adoption of 'dinance No. 15-10797 on second reading on the agenda simultaneously with Application No. 5-2A. Aye: (5). Nay: (0). Motion carried. (8.4d) Consider request to authorize staff preparation of Special Assessment Engineering Feasibility Report for Ryan Addition. Moved by Commissioner Crawford, seconded by Commissioner Davis, to place the request to authorize staff preparation of Special Assessment Engineering Feasibility Report for Ryan Addition on the agenda simultaneously with Application No. P15 -2A and second reading of Ordinance No. 15-10797. Aye: (5). Nay: (0). Motion carried. (8.5) Resolution No. 16-7333 expressing support for the construction of a proposed 60 unit multi -family housing project for seniors. Michael Schrage, Deputy City Manager, explained the housing project. Pat Beatty, Overland Property Group, 204 S. Santa Fe, provided information on the current development owned by Overland Property Group both in Salina and other communities. Commissioner Davis asked if the units would be ADA compliant and if there will be elevators. Mr. Beatty, stated the units would be ADA compliant and there would be elevators within the development. Commissioner Hardy asked how much the rent would be at the development. Mr. Beatty stated the lowest rent would be around $300.00 a month. Mayor Blanchard stated it was critical to have affordable senior housing and allowing people to age in place, he asked Mr. Beatty is there were outside amenities for the development. Mr. Beatty stated there were amenities within the facility that would allow someone to live independently but have assistance available if they need it. Mayor Blanchard asked for the timing of the land use actions. Mr. Schrage stated he asked the same question but was told the application would be submitted along with other applications to the Kansas Department of Commerce. Page 9 0 U P'l Mayor Blanchard stated he had a reluctancy to support projects that he did not know anything about; it seemed counter -intuitive the way we should be doing this. Mr. Schrage commented on the language in the resolution regarding the requirements of zoning and land use issues. Moved by Commissioner Ryan, seconded by Commissioner Davis, to adopt Resolution No. 16- 7333 expressing support for the construction of a proposed 60 unit multi -family housing project for seniors. Aye: (5). Nay: '(0). Motion carried. Commissioner Ryan recused himself due to a conflict of interest at 10:13 p.m. (8.3) River Trail Addition No. 2. (8.3a) Application No. P98 -3B, (filed by KC Development, LLC, Kelly Dunn Construction, Inc., and Michael and Cheryl Murray and David and Karla Tillberg) for the acceptance of offered utility, drainage and pedestrian easement dedications and street right-of-way dedications to serve River Trail Addition No. 2. Dean Andrew, Director of Planning, explained. the request, Planning Commissions recommendations, and proposed plat. Dan Stack, City Engineer, provided information on the traffic count study at Eaglecrest and River Trail. A conversation ensued between the Commission, Mr. Stack and Mr. Gage regarding the need for the traffic control at the intersection. Commissioner Davis asked if there was an accident at River Trail and Eaglecrest, would there be another entrance or exit in the area. Mr. Stack stated not in close proximity. Annette Cook, 1814 Ben Court, River Trail Homeowners Association, stated the traffic study was done a year ago and provided information on the need for a controlled intersection. Mayor Blanchard asked if there were other traffic calming devices that could be used. Mr. Gage stated traffic calming devices have not been used in approximately 25 years. Commissioner Hardy asked what type of traffic control the homeowners as wanted. Ms. Cook stated two (2) stop signs. Mayor Blanchard asked if warrants were all that are looked at when traffic studies were done. Mr. Gage stated it was always a presumption that a sign will slow people down. Mr. Gage asked Mr. Stack if he was aware of the third accident and how that affected the warrant count. Mr. Stack stated there were only 2 accidents that qualified for the warrant count. Mr. Gage stated the Commission has the directive to place signs at the intersection by a motion. Kelly Dunn, KC Development, LLC, stated the lots have been redeveloped and a new plat developed. Mayor Blanchard asked Mr. Dunn for information pertaining to the drainage ditch cleanup and where the pedestrian lots were located. Mr. Dunn stated he worked with Mr. Meinhardt to obtain the drainage ditch for cleanup and the drainage ditch would be transferred over to River Trail Homeowners Association and stated there were sidewalks within the subdivision. Page 10 r. L�� i Mayor Blanchard asked if the 42 lots would be part of the River Trail Homeowners Association. Mr. Dunn stated yes. Mayor Blanchard asked for information pertaining to the mailboxes within the development. Mr. Andrew stated effective in 2015 new developments would have a central Z location for mail. a w 16-0133 Moved by Commissioner Crawford, seconded by Commissioner Hardy, to authorize the Mayor to sign the plat and accept the offered utility, drainage and pedestrian easement dedications and D street right-of-way dedications and to sign the plat as a property owner of the replat area. Aye: (4). Nay: (0). Motion carried. 0 U Mr. Gage asked if the last time the City Commission approved installation of stop signs, the motion was a simple motion or a resolution. Shandi Wicks, City Clerk, stated in 2012, a resolution was approved for installation of stop signs at the intersection of Oakdale and Johnstown. Mr. Gage stated it would be best for the commission to state if they were interested in placement of stop signs, and staff would prepare the resolution and bring it back at the next meeting. Mayor Blanchard stated there was a concurrence to bring a resolution back to the City Commission at the next meeting for installation of stop signs at River Trail and Eaglecrest. (8.3b) Consider request to authorize staff preparation of Special Assessment Engineering Feasibility Report for River Trail Addition No. 2. Michael Schrage, Deputy City Manager, explained the special assessment request. Mayor Blanchard asked how much staff time would be spent on determining the report. Mr. Schrage stated staff would review the design and pricing and it would be a commitment of time but it would be difficult to determine the amount. Commissioner Crawford asked if there was an administrative fee. Mr. Schrage stated yes. Mayor Blanchard asked if there was a step to develop the formula to be applied to estimate the figure. Mr. Schrage stated staff could talk with the developer and bring the information back to the City Commission. A conversation ensued between the Commission and Mr. Schrage regarding the use of the components within the housing study. Kelly Dunn, KC Development, LLC, provided a brief history of his background in development and building. Mr. Dunn also provided information on the request for special assessments. Commissioner Hardy asked how difficult it was to get financing for the infrastructure improvements. Mr. Dunn stated very difficult, especially with use of one finance company. Mayor Blanchard asked Mr. Dunn if the development was not 100% financed by special assessments, would the development still happen. Mr. Dunn stated he would have to have some conversations to know for sure but there was a possibility the development could not happen without special assessments especially for a few years. Mayor Blanchard provided his thoughts on the request. A conversation ensued between the Commission, Mr. Schrage and Mr. Dunn regarding special assessments. Mike Hoppock, 914 Oak Lane, provided his thoughts on special assessments and asked if Page 11 N Z W D d A 0 0 U F�i 116-0134 the matrix was subjective and stated he was in support of the request. Mr. Schrage stated it was a decision document. A conversation ensued between Mayor Blanchard and Mr. Hoppock regarding the number of homes needed in the community and special assessments. Mayor Blanchard asked staff what they are able to bring back to the Commission. Mr. Schrage stated the Commission can provide staff with information to process the request and staff could work it up and bring it back. Mayor Blanchard provided his thoughts on the request. Commissioner Davis stated staff needed the formula, not the developer, and it may be best to develop the formula and bring it back to the Commission. Mr. Gage stated there would be a lot of work by staff and it would take at least ninety days. Mr. Gage stated he needed to know if there was a form of special assessments the Commission could support tonight. Commissioner Crawford stated she felt we needed to get on with building houses and she would vote in favor of the request. Commissioner Davis stated he was hesitant to set policies. Mr. Gage stated it would not be to set policies but you would be setting expectations. Commissioner Hardy stated he had a favorable feeling of the request. Mayor Blanchard stated if the price point was between $175,000 and $250,000, he would be in favor of 50% but he would vote no to prepare the engineering feasibility report. Mr. Gage stated he wanted to hear Commissioner Davis' thoughts then discuss with the developer the percentage. Commissioner Davis asked if the engineering feasibility report would be the final approval. Mr. Gage stated the report would not have any impact on the final decision. Mr. Schrage stated the resolution of advisability would be the last approval. Commissioner Davis provided his thoughts on the request. Mr. Schrage stated he would be willing to coordinate some narrative pertaining to this development. Mr. Gage stated staff could not provide the information tonight to get a decision made tonight. . Mayor Blanchard stated the percentage ranged from 50% to 100%. Mr. Dunn stated he would like to see the approval of the feasibility study and would need to determine his financial ability. Mr. Gage asked if the financial liability for Mr. Dunn was a factor for the Commission. A conversation ensued between the Commissioners on the request. Mayor Blanchard stated he could not believe the developers did not have investors. Mr. Gage stated the options to the Commission. A conversation ensued between the Commission and Mr. Gage regarding the request and the percentage. by Commissioner Davis, seconded by Commissioner Hardy, to authorize staff to prepare a assessment engineering feasibility report for River Trail Addition No. 2 with an expectation Page 12 n N z a w m C N Gl N 0 16-015 E'11�1 of not more than 75% of the eligible cost for future consideration by the City Commission. Aye: (3). Nay: (1) Blanchard. Motion carried. Commissioner Ryan did not return. OTHER BUSINESS None. ADJOURNMENT Moved by Commissioner Hardy, seconded by Commissioner Davis, that the regular meeting of the Board of City Commissioners be adjourned. Aye: (4). Nay: (0). Motion carried. The meeting adjourned at 12:20 a.m. [SEAL] ATTEST: n*�& RAW Shandi Wicks, CMC, City Clerk Jon R. Blanchard, Mayor Page 13