03-21-2016 MinutesN
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CITY OF SALINA, KANSAS
REGULAR MEETING OF THE BOARD OF COMMISSIONERS
March 21, 2016
4:00 p.m.
The City Commission convened at 1:00 for Salina Regional Health Center Tour; 2:30 for South Well
Field & Water Treatment Plant Project Delivery Method and at 3:45 p.m. for Citizens Forum.
The Regular Meeting of the Board of Commissioners was called to order at 4:00 p.m. in Room 107,
City -County Building. Roll call was taken followed by the Pledge of Allegiance and a moment of
silence.
Those present and comprising a quorum: Mayor Jon R. Blanchard (presiding), Commissioners
Kaye Crawford, Trent Davis, Randall Hardy, and Karl Ryan.
Also present: Jason Gage, City Manager; Michael Schrage, Deputy City Manager; Greg Bengtson,
City Attorney; and Shandi Wicks, City Clerk.
1AWARDS AND PROCLAMATIONS
None.
CITIZENS FORUM
None.
(PUBLIC HEARINGS AND ITEMS SCHEDULED FOR A CERTAIN TIME
None.
ICONSENT AGENDA
(6.1) Approve the minutes of March 14, 2016.
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(6.2) Approve the 2016 Vehicles & Equipment Plan purchases as recommended.
(6.3) Approve Change Order No. 1 for the Sanitary Sewer Cleaning and Inspection,
Project No. 15-3074 to Mayer Specialty Services, LLC in the amount of $33,446
(Revised Total Contract Amount $199,677).
(6.4) Award the contract for the 2016 Microsurfacing, Project No. 63094, to Vance
Brothers, Inc. in the amount of $679,595.09 with a 5% construction contingency of
$33,979.75.
(6.5) Award the contract for the 2016 Bituminous Seal, Project No. 63084, to Circle C
Paving and Construction, LLC in the amount of $271,210.55, with a 5% construction
contingency of $10,680.53.
(6.6) Adopt Resolution No. 16-7332 amending Article III of the City of Salina
Comprehensive Fee Schedule to establish a fee for Certificate of Compatibility
applications.
(6.7) Approve the purchase of 4 traffic video detection systems from Gades Sales
Company, Inc. in the amount of $40,416.
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(6.8) Approve the contract with William and Julienne Whitaker for the sale of the vacant
lot addressed as 234 S. Phillips and forgiving the demolition costs incurred
previously.
Commissioner Hardy requested that Item 6.7 be removed from the consent agenda.
Moved by Commissioner Davis, seconded by Commissioner Crawford, to approve the consent
agenda as presented. Aye: (5). Nay: (0). Motion carried.
(6.7) Approve the purchase of 4 traffic video detection systems from Gades Sales
Company, Inc. in the amount of $40,416.
Commissioner Hardy asked if there was a plan to modify all intersections in town to have
the traffic video detection system. Dan Stack, City Engineer, stated staff was planning to
update 3 to 5 intersections a year.
Jason Gage, City Manager, stated research showed the cameras were more efficient than the
loop system.
A conversation ensued between Commission Hardy & Mr. Stack on the use of the traffic
video detection systems.
Moved by Commissioner Crawford, seconded by Commissioner Ryan, to approve the purchase of
4 traffic video detection systems from Gades Sales Company, Inc. in the amount of $40,416. Aye:
(5). Nay: (0). Motion carried.
Mayor Blanchard stated he received a call from a citizen regarding the condition of the
streets in the Mariposa area. Dan Stack, City Engineer, stated staff would review the
condition of the streets.
ADMINISTRATION
None.
DEVELOPMENT BUSINESS
(8.1) Discussion and direction on Live Salina Housing Assessment and Strategic Plan.
Gary Hobbie, Director of Development Services, explained the policy framework provided
by Mr. Shukert with RDG Planning and Design.
Mayor Blanchard asked staff for direction on the process to proceed. Jason Gage, City
Manager, stated the steps would be to accept the study by resolution, create policies as
needed and establish the best approach for implementing the study.
Commissioner Davis asked to what extent the City of Salina would be obligated in
implementing the components of the study. Mr. Gage stated zero; the study would be used
to give direction.
Commissioner Crawford stated Mr. Shukert mentioned in the study session that the report
should be used as a guide and not a policy.
A conversation ensued between the Commissioners and Mr. Gage regarding terms used
within the housing study.
Mayor Blanchard provided his thoughts on the housing study.
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Mike Hoppock, 914 Oak Lane, provided his thoughts on infill and redevelopment within
the housing study and the possibility for additional staffing.
Commissioner Hardy provided information on an article he received regarding the ability
to build homes for less money.
A conversation ensued between the Commissioners and Mr. Gage regarding the
implementation of the housing study.
Mr. Gage stated staff needed general direction from the Commission today.
Mayor Blanchard asked if future study sessions could be held and staff provide their
thoughts on the best direction forward, current staffing and possible future staffing. Mr.
Hobbie stated the use of study sessions would be the best way to work through the plan.
Moved by Commissioner Crawford, seconded by Commissioner Ryan, to accept the Live Salina:
Housing Assessment and Strategic Plan as a guide for our City and work with developers and
builders in study sessions to more clearly define where we want to be with the study. Aye: (5).
Nay: (0). Motion carried.
IOTHER BUSINESS
Commissioner Crawford stated there was discussion on implementing a new phone system
at the City/County Building Authority board meeting she attended.
J ADJOURNMENT
Moved by Commissioner Hardy, seconded by Commissioner Davis, that the regular meeting of the
Board of City Commissioners be adjourned. Aye: (5). Nay: (0). Motion carried. The meeting
adjourned at 4:42 p.m.
[SEAL]
1 ATTEST:
Shands Wicks, CMC, City Clerk
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