03-14-2016 MinutesL
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ITY OF SALINA, KANSAS
EGULAR MEETING OF THE BOARD OF COMMISSIONERS
[arch 14, 2016
00 P.M.
ie City Commission convened at 1:00 for the Housing Study and at 3:45 p.m. for Citizens Forum.
to Regular Meeting of the Board of Commissioners was called to order at 4:00 p.m. in Room 107,
ty-County Building. Roll call was taken followed by the Pledge of Allegiance and a moment of
lose present and comprising a quorum: Mayor Jon R. Blanchard (presiding), Commissioners
iye Crawford, Trent Davis, Randall Hardy, and Karl Ryan.
.so present: Jason Gage, City Manager; Michael Schrage, Deputy City Manager; Greg Bengtson,
ty Attorney; and Miki Orr, Administrative Assistant III.
WARDS AND PROCLAMATIONS
(3.1) The month of March, 2016 as "Theatre in Our Schools' in the city of Salina. Nathan
Endreshak, Salina South Drama Club President, read the proclamation.
(3.2) Mayor Blanchard recognized outgoing Fire Battalion Chief Jeff Rittel. Jason Gage,
City Manager, also added his appreciation for Chief Rittel's service.
C HEARINGS AND ITEMS SCHEDULED FOR A CERTAIN TIME
None.
FORUM
None.
CONSENT AGENDA
(6.1) Approve the minutes of March 7, 2016.
(6.2) Authorize the purchase of an aquatic climbing wall from Pyramide USA, Inc. at
Kenwood Cove for the amount of $27,627.00.
16-0103 Moved by Commissioner Ryan, seconded by Commissioner Crawford, to approve the consent
agenda as presented. Aye: (5). Nay: (0). Motion carried.
ADMINISTRATION
(7.1) Second reading Ordinance No. 16-10825 granting a telecommunications franchise to
Nex-Tech, Inc.
Mayor Blanchard noted that Ordinance No. 16-10825 was passed on first reading on March 7, 2016
and since that time no comments have been received.
16-0104, Moved by Commissioner Davis, seconded by Commissioner Ryan, to adopt Ordinance No. 16-
10825 granting a telecommunications franchise to Nex-Tech, Inc on second reading. A roll call
vote was taken. Aye: (5). Nay: (0). Motion carried.
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16-0105
16-0106
(7.2) Second reading Ordinance No. 16-10824 amending Section 2-208 through 2-211 and
adding Section 2-212 to the Salina Business Improvement District Design Review
Board ordinance.
yor Blanchard noted that Ordinance No. 16-10824 was passed on first reading on March 7, 2016
1 since that time no comments have been received.
Mayor Blanchard asked if the application fee issue had been resolved. Jason Gage, City
Manager, explained that the ordinance was worded so that a fee could be added in the
future with the use of a resolution.
Moved by Commissioner Crawford, seconded by Commissioner Ryan, to adopt Ordinance No. 16-
0824 amending Section 2-208 through 2-211 and adding Section 2-212 to the Salina Business
mprovement District Design Review Board ordinance on second reading. A roll call vote was
rken. Aye: (5). Nay: (0). Motion carried.
(7.3) Award contract for the abatement of nuisances, related to property maintenance in
the City of Salina for a period of April 1, 2016 through March 31, 2017.
Gary Hobbie, Director of Development Services, explained the contract terms, the scope of
the work that needed to be performed and options available for awarding the contract.
Commissioner Hardy asked about the number of staff and available equipment. Mr.
Hobbie stated both companies were capable and had the staff and equipment to do the job.
Commissioner Hardy asked if it was a problem to share the work, if the bidders knew the
contract could be split and if their bids might have been different. Mr. Hobbie stated
splitting the contract was not mentioned in the bid documents and that if the contract was
split between companies, bids may have been different.
Commissioner Davis asked if the contract was awarded to both, would working with two
companies be difficult. Mr. Hobbie stated no.
Mayor Blanchard asked about snow removal and bidding history. Mr. Hobbie shared past
bidding history.
A conversation ensued amongst the Commission, Mr. Hobbie and Mr. Gage; there was a
consensus that one company should be awarded the contract.
ved by Commissioner Hardy, seconded by Commissioner Davis, to award the nuisance
.tement contract to Moss Treescapes and Nursery for the amounts indicated in the bid
ulation summary and contract documents for the period of April 1, 2016 through March 31,
7. Aye: (5). Nay: (0). Motion carried.
(7.4) Authorize the addition of a Commercial Plans Examiner/ Building Inspector
position for the Development Services Department, Building Services Division.
Gary Hobbie, Director of Development Services, explained the need for adding an
additional position for Commercial Plans Examiner/ Building Inspector position.
Commissioner Hardy asked if it was a permanent position. Mr. Hobbie stated yes.
Mayor Blanchard noted that the past year the projects have been very complex and that the
inspection process was more involved. Mayor Blanchard mentioned stream lining the
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process in order to keep projects moving and felt the added position would help with work
flow. Mr. Hobbie stated that he anticipated the position would be filled within 4 to 6
months.
16-011Q7 Moved by Commissioner Davis, seconded by Commissioner Ryan, to authorize the hiring of a new
Z commercial plans examiner/building inspector for the Development Services Department. Aye:
W (5). Nay: (0). Motion carried.
DEVELOPMENT BUSINESS
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None.
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OTHER BUSINESS
Michael Schrage, Deputy City Manager, asked the Commission if they were interested in
having staff bring items such as low income housing tax credit applications from the
Kansas Housing Resources Corporation to them for review. These types of applications
may ask for a letter/ resolution of support in advance of land use approvals being in place.
A conversation ensued regarding what the letter of support would do. Jason Gage, City
Manager, and Mr. Schrage explained the process and options for the Commission and that
land use information may not be known at the time of asking for the letter of support.
Mr. Gage summarized the intent of bringing these types of requests to the Commission and
that staff would proceed with direction.
The Commission reached a consensus that they would like to be informed of these types of
requests in the future.
Commissioner Hardy asked when the changing of the guard was going to happen because
of the election law changes. Mr. Gage stated that it was their intention to bring a discussion
to the Commission in the near future.
Mayor Blanchard mentioned a letter received from the Arbor Day Foundation stating
Salina, Kansas was named a "2015 Tree City"
Mr. Gage clarified the bomb threat process and that the City had a procedure in place that
follows Homeland Security recommendations.
(9.1) Request for executive session (legal/personnel/trade secrets/ property acquisition).
16-0108 Moved by Commissioner Ryan, seconded by Commissioner Crawford, to recess into executive
session for 60 minutes to discuss with legal counsel matters subject to the attorney-client privilege
for the reason that public discussion of those matters would waive the privilege and adversely
affect the City's interest in the matters and for the purpose of discussing matters pertaining to non-
elected City personnel for the reason that public discussion of the matter would violate the privacy
rights of the non-elected personnel involved and to discuss confidential data relating to the
financial affairs and trade secrets of a corporation for the reason that public discussion of the
information would competitively disadvantage the corporation and to discuss matters pertaining
to the acquisition of real estate for the reason that public discussion of the matter would adversely
affect the City's position in relation to acquisition of the real estate and reconvene at 6:10 p.m.
The City Commission recessed into executive session at 5:10 p.m. and reconvened at 6:10
p.m. No actionwas taken.
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,16-0109 Moved by Commissioner Hardy, seconded by Commissioner Crawford, to extend the current
executive session for an additional 20 minutes. Aye: (5). Nay: (0). Motion carried.
The City Commission recessed into executive session at 6:10 p.m. and reconvened at 6:30
p.m. No action was taken.
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16-0110 Moved by Commissioner Ryan, seconded by Commissioner Crawford, to extend the current
executive session for an additional 15 minutes. Aye: (5). Nay: (0). Motion carried.
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The City Commission recessed into executive session at 6:30 p.m. and reconvened at 6:45
0 p.m. No action was taken.
16-0111 Moved by Commissioner Ryan, seconded by Commissioner Crawford, that the regular meeting of
the Board of City Commissioners be adjourned. Aye: (5). Nay: (0). Motion carried. The meeting
adjourned at 6:45 p.m.
[SEAL] Jon R.,Blanchard, Mayor
ATTEST:
Wicks, CMC, City Clerk
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