02-29-2016 MinutesN
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CITY OF SALINA, KANSAS
SPECIAL MEETING OF THE BOARD OF COMMISSIONERS
February 29, 2016
4:00 p.m.
The Special Meeting of the Board of Commissioners was called to order at 4:00 p.m. in Room 107,
City -County Building. Roll call was taken followed by the Pledge of Allegiance and a moment of
silence.
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ose present and comprising a quorum: Mayor Jon R. Blanchard (presiding), Commissioners
ye Crawford, Randall Hardy, and Karl Ryan.
IAbsent: Commissioner Trent Davis
Also present: Jason Gage, City Manager; Michael Schrage, Deputy City Manager; Aaron Martin,
Acting City Attorney; and Shandi Wicks, City Clerk.
ADMINISTRATION
(3.1) Resolution No. 16-7328 authorizing the Mayor to execute an Addendum to modify
the Architect Agreement with SFS Architecture ("SFS"), setting forth the terms and
conditions to transition from a CMAR project delivery approach to a design -bid -
build project delivery approach and provide compensation for SFS's work on
partially designed alternatives, which were eventually deleted from the project.
Steve Hardesty, Interim Director of Parks & Recreation, explained the agreement
addendum.
Commissioner Hardy stated he was concerned about the overall costs for the project and
assumed there was an effort to perform value engineering and cost savings through the
project. Mr. Hardesty stated yes and there were 75 value engineering items for review by
the team.
Mayor Blanchard asked if now was the best time to perform the value engineering review.
Jason Gage, City Manager, stated there was some level of value engineering throughout the
entire process but once the estimated cost was determined a formal value engineering
phase would take place.
A conversation ensued between the Commission, Mr. Gage and Mr. Hardesty regarding
the value engineering review of the project.
Commissioner Hardy provided his thoughts on the project cost. Mr. Gage stated the final
cost had not been determined at this time and the .bidding process should determine the
final cost.
Mayor Blanchard asked if there was a cutoff date for when comments would be accepted.
Mr. Gage stated if the building design did not change, the timeline could remain the same.
Kerry Newman, SFS Architecture, stated Mr. Gage was correct.
Commissioner Crawford asked if a decision could be made by March 15, 2016. Mr
Newman stated the value engineering review could be completed by that time.
Mayor Blanchard asked if there were additional items that would affect the timeline. Mr.
Gage stated if there were delays due to the construction documents, the timeline would
remain the same.
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16-0076
16-0077
Mayor Blanchard asked for information regarding the bidding process. Mr. Gage stated the
owner's representative planned to pre -qualify the contractors, a pre-bid opening would
occur, 3 to 4 weeks would be allowed for the bid requests to be submitted. Upon review of
the submitted bids, a recommendation would come before the City Commission for
approval.
John Price, 1305 Wayne, asked what portion of the charter ordinance was changed from
Charter Ordinance No. 38. Mayor Blanchard provided information regarding the Kansas
Statute pertaining to the ordinance and provided additional information regarding the
project categories.
Mr. Gage stated a typical ordinance could be amended but with charter ordinances the old
ordinance would be repealed and the new ordinance would reflect the change to the
specific category.
Mr. Price asked how the waterline and sewer line replacement project was being funded.
Mayor Blanchard stated the project was not funded by bonds but would be funded from
the general fund.
Mr. Price provided his thoughts on the costs of the downtown lighting project and the Fire
Station No. 1 project.
Mr. Gage stated if anyone has questions regarding the charter ordinance, they can contact
the City Manager's Office or the Finance Director's Office.
Jean Smith, 528 E. Republic, stated 70% of the citizens in Salina did not want the field house
and felt the project should go to a public vote. She continued to provide her thoughts
regarding development and the need for economic development in Salina.
Judy Larson, 2801 Ray Avenue, provided her thoughts regarding the field house project
and thanked the City Commission for their hard work.
Mayor Blanchard stated he had received calls from citizens both in favor and against the
field house project.
Ray Hruska, 235 N. Santa Fe, provided information from the Kansas Constitution on
bringing a vote to the public.
Moved by Commissioner Hardy, seconded by Commissioner Ryan, to adopt Resolution No. 16-
7328 authorizing the Mayor to execute an Addendum to modify the Architect Agreement with SFS
Architecture ("SFS"), setting forth the terms and conditions to transition from a CMAR project
delivery approach to a design -bid -build project delivery approach and provide compensation for
SFS's work on partially designed alternatives, which were eventually deleted from the project.
Aye: (4). Nay: (0). Motion carried.
IOTHER BUSINESS
(4.1) Request for executive session (legal).
Moved by Commissioner Ryan, seconded by Commissioner Hardy, to recess into executive session
for 20 minutes to discuss with legal counsel matters subject to the attorney-client privilege for the
reason that public discussion of those matters would waive the privilege and adversely affect the
City's interest in the matters and reconvene at 5:10 p.m.
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The City Commission recessed into executive session at 4:50 p.m. and reconvened at 5:10
p.m. No action was taken.
ADJOURNMENT
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16-0078 Moved by Commissioner Hardy, seconded by Commissioner Ryan, that the regular meeting of the
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W Board of City Commissioners be adjourned. Aye: (4). Nay: (0). Motion carried. The meeting
adjourned at 5:10 p.m.
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[SEAL] JonR.lanchard, Mayor
ATTEST:
Shandi Wicks, CMC, City Clerk
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