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02-01-2016 MinutesCITY OF SALINA, KANSAS, REGULAR MEETING OF THE BOARD OF COMMISSIONERS February 1, 2016 4:00 p.m. N W The City Commission convened at 3:45 p.m. for Citizens Forum. The Regular Meeting of the Board of Commissioners was called to order at 4:00 p.m. in Room 107, City -County Building. Roll call was taken followed by the Pledge of Allegiance and a moment of silence. N C O Those present and comprising a quorum: Mayor Jon R. Blanchard (presiding), Commissioners Kaye Crawford, Trent Davis, Randall Hardy, and Karl Ryan. Also present: Jason Gage, City Manager; Michael Schrage, Deputy City Manager; Greg Bengtson, City Attorney; and Shandi Wicks, City Clerk. AWARDS AND PROCLAMATIONS (3.1) The month of February, 2016 as "Black History Month" in the city of Salina. Gregory Gibson read the proclamation. CITIZEN FORUM None. PUBLIC HEARINGS AND ITEMS SCHEDULED FOR A CERTAIN TIME None. CONSENT AGENDA (6.1) Approve the minutes of January 25, 2016. (6.2) Approve Resolution No. 16-7316 amending Section 5.c. of Resolution No. 12-6875 regarding terms of appointment for youth liaisons. (6.3) Authorize the City Manager to approve the purchase of a used vehicle for the fire department in the amount of $20,789. 16-0033 Moved by Commissioner Hardy, seconded by Commissioner Ryan, to approve the consent agenda as presented. Aye: (5). Nay: (0). Motion carried. ADMINISTRATION (7.1) Consider the authorization of donated funds for 2 acres of unused land at East Crawford Recreation Area for the construction of a public dog park. Vanessa Cowie, Animal Services Manager, explained the process, public outreach campaign, results, Parks & Recreation Advisory Board input, construction estimates and recommended action. Commissioner Davis asked if there were any plans to put a public restroom in the park. Ms. Cowie stated the initial construction did not include the construction of a public restroom. Commissioner Davis asked if there would be running water accessible for the park. Ms. Cowie stated there would be running water available and the water bowls would be heated Page 1 I i P11- 1�111" in the winter. Commissioner Crawford asked if there were complaints received for the Indian Rock Park location. Ms. Cowie stated written complaints were received for both Indian Rock Park and N Lakewood Park. A conversation ensued between Mayor Blanchard and Ms. Cowie regarding the park W location. Mayor Blanchard asked how the park would be funded on a yearly basis and how the use 0 of the park would be measured. Ms. Cowie stated the cost for running the park would come out of the Animal Shelter operating budget and staff could install a data tracker to help determine the usage of the park. Mayor Blanchard asked how long the fencing around the park would last. Ms. Cowie stated a poly coated chain link fence would be installed and the fence would last longer than a regular chain link fence. Jason Gage, City Manager, asked if the donated funds could be used to replace the fence in the future. Ms. Cowie stated the funds were unrestricted and could be used for anything. Abner Perney, 101 Overhill Road, stated he would like to propose three alternative locations at East Crawford Recreation Area and he did not like that the location would impinge on the car activities that have been located there for over forty (40) years. Mayor Blanchard stated the car show was brought up during the study session and it could be worked around. Norman Mannel, 7532 W. Pleasant Hill Road, stated he was concerned about the cleanup of the park and the health of the animals going to the location. Ms. Cowie stated the car events were considered when the location was chosen, the park would be closed for maintenance a couple times a year for sanitizing, fertilizing and cleaning. Mr. Gage asked if the location of the park could be adjusted if need be to accommodate the car shows. Ms. Cowie stated the location could be adjusted to work with the car shows. 16-0034 Moved by Commissioner Davis, seconded by Commissioner Crawford, to authorize the use of up to $80,000 in donated funds and 2 acres of unused land at East Crawford Recreation Area for the construction of a public dog park. Aye: (5). Nay: (0). Motion carried. (7.2) Select a real estate firm to assist city staff in selling the vacant building parcel located at 2626 Quail Hollow Drive. Gary Hobbie, Director of Development Services, explained the history of the property and selection criteria. Commissioner Davis asked if there was a list of criteria to select the firms. Mr. Hobbie stated the list provided included all real estate brokerage firms located in Salina. Mayor Blanchard asked if there was a specific firm that sold vacant lots more than a home. Mr. Hobbie stated he was not aware of a specific firm. Commissioner Crawford asked if they could choose a first choice and an alternate choice. Mayor Blanchard picked Advantage (aka:ReMax Advantage) for the first choice. Page 2 Commissioner Crawford picked an alternative to be All American Realty. 16-0035 Moved by Commissioner Crawford, seconded by Commissioner Davis, to select Advantage (aka:ReMax Advantage) as the first choice and All American Realty as the second choice as the real estate brokerage firm to handle the sale of a vacant parcel of land located at 2626 Quail Hollow Z Drive. Aye: (5). Nay: (0). Motion carried. a w (7.3) First reading Charter Ordinance No. 39 a charter ordinance exempting the City of Salina, Kansas from the provisions of K.S.A. 13-1024a and providing substitute and additional provisions on the same subject relating to general improvements and the issuance of bonds for the purpose of paying for said improvements; and repealing Charter Ordinance Number 38. Jason Gage, City Manager, explained the changes, field house design work and cost estimation. Commissioner Hardy asked if the final design option of the field house would affect the decision today. Mr. Gage stated the decision today would not affect the final design. Commissioner Hardy asked if the timeframe would allow for the alternate design option to be considered. Mr. Gage stated staff had the question in to the designer and are currently waiting on the answer Commissioner Davis stated he would like to get the number right this time so the number would not have to be increased in the future. Mr. Gage stated he felt the number was high but he wanted to put a larger number to keep from coming back in the future. Commissioner Davis asked what the probability was for the STAR Bonds to be used for the project. Mr. Gage stated the basic primary needs would be able to be funded by STAR Bonds. Commissioner Hardy stated he was hoping the private-public partnership could continue to be a 50/50 partnership. Mr. Gage stated the commission had been very clear the funding would be a 50/50 partnership. Mayor Blanchard stated he was very supportive of the field house. Guy Walker, Salina 2020, Inc., thanked the Commission for considering the item and staff for all of their work on the project so far. Dave Miller, 133 East Lake Drive, stated some of the cost estimates bothered him. Mr. Gage stated the project was brought by the private sector and the preliminary work that was done brought the estimate of $9 million dollars but did state the demand for construction work was driving up the costs. Commissioner Davis asked when the design would be finalized. Mr. Gage stated the guaranteed maximum price would be ready in late March to early April. Commissioner Davis asked if there was a requirement for the final design to come before the board. Mr. Gage stated the design would come before the commission for approval. Judy Larson, 2801 Ray Avenue, encouraged the city to communicate to the community and stated there were a lot of people that were skeptical of the project. Brian Richardson, 519 S. Santa Fe, stated he had the 3 bids received in 2013 for the construction of the field house and stated there were increases in the construction industry Page 3 N N a 0 N U 16-0036 116-0037 all over the country. Mayor Blanchard asked if there was any feeling there would be a need for additional money. Mr. Richardson stated if you look at design today and design 3 years ago things have changed. Commissioner Davis asked who was going to decide on the exterior facade and when. Mr. Gage stated the input of the private partner and the commission would both be in on the decision and estimated the plan to come before the Commission in a couple of weeks. Don Boos, 2532 Angus Lane, stated there had been an increase of tourism and there was a need for the field house to begin construction on time in order for the other downtown businesses to develop. Commissioner Crawford stated she was in favor of the field house but did not think we needed the Taj Mahal. Mayor Blanchard thanked everyone for the work and provided his thoughts on the project. Commissioner Hardy asked if there was an end to the ordinance. Mr. Gage stated a surety of the project estimates and alternates would happen and he did not think the project would be that high. Moved by Commissioner Ryan, seconded by Commissioner Crawford, to pass Charter Ordinance No. 39 on first reading. Aye: (4). Nay: (1) Blanchard. Motion carried. DEVELOPMENT BUSINESS (8.1) First reading Ordinance No. 16-10819 amending Section 2-207 through 2-212 of the Salina Business Improvement District Design Review Board ordinance. Dean Andrew, Director of Planning, explained the guidelines, proposed ordinance amendments, board recommendation and action alternatives. Commissioner Davis asked if the Lee District Board of Advisors had authority to change the Design Review Board recommended amendments. Mr. Andrew stated the Lee District Board of Advisors would provide input on how the board was working or an opinion on the changes. Commissioner Hardy asked how many certificates of compatibility were approved last year. Mr. Andrew stated there were 12 certificates approved. Commissioner Hardy asked how long it took to approve a certificate of compatibility and if staff felt a fee should be charged for the service. Mr. Andrew stated it took the same amount of time to approve a certificate of compatibility as it did for a conditional use permit. He stated a fee was charged for a conditional use permit and felt the fee should be modest, to help off -set the service provided. Mayor Blanchard asked if the amendments would help allow more items to be approved administratively instead of requiring them to go to the board. Mr. Andrew stated the amendments would allow a larger amount of applications to be handled administratively. Mayor Blanchard asked if now was a good time to make the changes and asked if there were several applications filed. Mr. Andrew stated there was currently 1 application on file. Moved by Commissioner Davis, seconded by Commissioner Hardy, to pass Ordinance No. 16- 10819 amending Section 2-207 of the Salina Business Improvement District Design Review Board )rdinance, repealing the existing Section 2-207 on first reading. Aye: (5). Nay: (0). Motion carried. Page 4 16-0038 N 16-0099 16-0040 16-0041 16-0042 16-0043 16-0044 Moved by Commissioner Davis, seconded by Commissioner Hardy, to declare a compelling public purpose exists for second reading approval of Ordinance No. 16-10819 on the same day as the first reading. Moved by Commissioner Davis, seconded by Commissioner Hardy, to adopt Ordinance No. 16- 10819 amending Section 2-207 of the Salina Business Improvement District Design Review Board ordinance, repealing the existing Section 2-207 on second reading. A roll call vote was taken. Aye: (5) Crawford, Davis, Hardy, Ryan, Blanchard. Nay: (0). Motion carried. OTHER BUSINESS (9.1) Request for executive session (legal/ personnel). Moved by Commissioner Ryan, seconded by Commissioner Hardy, to recess into executive session for 65 minutes to discuss with legal counsel matters subject to the attorney-client privilege for the reason that public discussion of those matters would waive the privilege and adversely affect the City's interest in the matters and for the purpose of discussing matters pertaining to non -elected City personnel for the reason that public discussion of the matter would violate the privacy rights of the non -elected personnel involved; and reconvene at 7:00 p.m. The City Commission recessed into executive session at 5:55 p.m. and reconvened at 7:00 p.m. No action was taken. Moved by Commissioner Hardy, seconded by Commissioner Crawford, to extend the current executive session for an additional 30 minutes. Aye: (5). Nay: (0). Motion carried. The City Commission recessed into executive session at 7:00 p.m. and reconvened at 7:30 p.m. No action was taken. Moved by Commissioner Davis, seconded by Commissioner Hardy, to extend the current executive session for an additional 30 minutes. Aye: (5). Nay: (0). Motion carried. The City Commission recessed into executive session at 7:30 p.m. and reconvened at 8:00 p.m. No action was taken. Moved by Commissioner Davis, seconded by Commissioner Ryan, to extend the current executive session for an additional 1 hour and 20 minutes. Aye: (5). Nay: (0). Motion carried. The City Commission recessed into executive session at 8:00 p.m. and reconvened at 9:20 p.m. No action was taken. ADJOURNMENT Moved by Commissioner Davis, seconded by Commissioner Ryan, that the regular meeting of the Board of City Commissioners be adjourned. Aye: (5). Nay: (0). Motion carried. The meeting adjourned at 9:20 p.m. [SEAL] ATTEST: „l %civ, •� • • L Page 5 DVACLZ kA& Shandi Wicks, CMC, City Clerk Page 6