12-22-2003 Minutes-752-
The regular monthly meeting of the Salina Public Library Board of Trustees was
held at 7:00 a.m. on Monday December 22, 2003 in the Prescott Room.
The following Board members were present Alan E. Jilka, Sheldon Lilak, Nancy
Chandler, Janice Ostrom, Lynne Ryan, Betsy Scholten, and Tom Arpke. Others
present were Joe McKenzie, Cynthia Smull and Jeff Gillam.
Tom Arpke called the meeting to order and asked if there were any change or
additions to the November 24, 2003 Board minutes. There were none.
03-41 On a motion made by Nancy Chandler and seconded by Lynne Ryan it was
RESOLVED THAT: The Board of Trustees of the Salina Public Library approves the
minutes as printed. Motion Passed. P. 752. 12/22/03.
PUBLIC COMMENTS: None
The Library Director stated he had received an e-mail through our Web Page
from someone inquiring about the budget. Joe offered to sit down with this person and
visit about our budget. The person did not respond back.
FRIENDS OF THE LIBRARY: None
DISCUSSION ITEMS: Tech Center: There was a Tech Center design meeting with the
city. It went well. The building survey is now complete. Jeff Gillam said that at the
meeting there was a lot of discussion about the parking issues. We will be developing
data for parking needs. Jeff also updated the Board on the architectural plans
according to the UBC (Uniform Building Code). The construction time on the project
will be 9-12 months.
DISCUSSION ITEMS: Policy Proposal: First Reading:
1. Prescott Room Policy - Delete words "religious services" from current wording: No
purely social functions or religious services are allowed in the Prescott Meeting Room.
2. Revise Gifts Policy: Delete the words: These gifts help enrich and improve public
library resources. Change: The library should not be held liable for damages
resulting from theft, fire, vandalism or other loss to materials. Will read: The library is
not liable for damages resulting from theft, fire, vandalism or other loss to materials.
3. Public Displays or Seminars: Revised to: Displays in the library may be done by
staff or public. There is limited space available, so displays by the community need to
fit library display cases. Staff needs for the cases are first priority. Approval of and
arrangements for any displays can be made through the Library Director, a Dept. Head
or a designated staff person.
03-42 On a motion made by Janice Ostrom and seconded by Nancy Chandler it was
RESOLVED THAT: The Board of Trustees of the Salina Public Library approves on
first reading all the changes listed in discussion. Motion passed. P 753.12/22/03.
-753-
ACTION ITEM: Transfer to the Capital Improvement Fund: The Board discussed the
Capital Improvement Fund transfer and financial review. The Board also asked if the
final architectural plans and specifications could be presented by January 26th for
consideration.
03-43 On a motion made by Nancy Chandler and seconded by Janice Ostrom it was
RESOLVED THAT: The Board of Trustees of the Salina Public Library approves the
transfer to the Capital Improvement Fund from the General Fund up to the maximum
allowable after bills are paid. Motion passed. P 753.12/22/03.
FINANCIAL REPORT: Joe reported that the Employee Benefit Fund would run over
this year on the Health Insurance. This occurred because of the unexpected increase in
Health Insurance in January 2003. The entire Employee Benefit Fund will still be
under budget for 2003. All the financial reports for 2003 look good.
03-44 On a motion made by Betsy Scholten and seconded by Lynne Ryan it was
RESOLVED THAT: The Board of Trustees of the Salina Public Library approves
payment of all November 2003 checks. Motion passed. P. 753.12/22/03.
STATISTICAL REPORT: November was busier than we thought it would be. We are
on pace for the year.
LIBRARIAN'S REPORT: The Library will be closed at noon on December 24 and all
day the 25th. We will also be closed at noon on December 31 and all day on January 1,
as well at January 19 for Martin Luther King Day.
We will be putting locks on the lower level boys bathroom door because of
vandalism.
We will have a reference intern during January from Emporia State University.
Barbara Mulvihill will be supervising her.
Nick and Lori's son, daughter-in-law and grandson have immigrated to the
United States from Russia. They arrived recently. Nancy Jo Leachman is having a
Welcome to America shower for them at her home on New Year's Eve from 2 - 5 p.m.
The Library Board is invited along with the staff.
We are still hoping to open the Digital Design Studio in January.
BOARD COMMENTS: None
ADJOURNMENT:
03-45 On a motion made by Sheldon Lilak and seconded by Janice Ostrom it was
RESOLVED THAT: The Board of Trustees of the Salina Public Library adjourns the
December 22, 2003 meeting. Motion passed. P. 573.12/22/03.
Nancy Chandler, Secretary Date