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12-07-2015 MinutesCITY OF SALINA, KANSAS REGULAR MEETING OF THE BOARD OF COMMISSIONERS December 7, 2015 4:00 p.m. The City Commission convened at 2:30 p.m. for Firing Range and Training Center Presentation w and at 3:45 p.m. for Citizens Forum. m ti The Regular Meeting of the Board of Commissioners was called to order at 4:00 p.m. in Room 107, City -County Building. Roll call was taken followed by the Pledge of Allegiance and a moment of silence. ose present and comprising a quorum: Mayor Jon R. Blanchard (presiding), Commissioners ye Crawford, Trent Davis, Randall Hardy, and Karl Ryan. Also present: Jason Gage, City Manager; Michael Schrage, Deputy City Manager; Greg Bengtson, City Attorney; and Shandi Wicks, City Clerk. AWARDS AND PROCLAMATIONS (3.1) Mayor Blanchard to recognize outgoing Lieutenant Gerald Shaft. Mayor Blanchard read a brief biography on Lieutenant Gerald Shaft and thanked him for his years of service. Lt. Shaft appreciated the opportunity to work for the City of Salina. (3.2) Mayor Blanchard to recognize outgoing Master Police Officer Randy Jennings. Mayor Blanchard read a brief biography on Master Police Officer Randy Jennings and thanked him for his years of service. (3.3) Mayor Blanchard to recognize outgoing Captain James Norton. Mayor Blanchard read a brief biography on Captain James Norton and thanked him for his years of service. Captain Norton thanked the City Commission and staff for the support and stated it was a great career. Mayor Blanchard thanked the Police Department employees and their families for the support and service over the years. CITIZEN FORUM Judy Larson, 2801 Ray Avenue, thought the Salina Police Chief gave an incredible presentation on the firing range and training facility and provided her thoughts on the need for the facility and the possibility of sharing the facility with Saline County. PUBLIC HEARINGS AND ITEMS SCHEDULED FOR A CERTAIN TIME None. CONSENT AGENDA (6.1) Approve the minutes of November 23, 2015. (6.2) Adopt Resolution No. 15-7304 describing the corporate limits of the City of Salina. Page 1 U 15-0453 15-0454 (6.3) Adopt Resolution No. 15-7302 reaffirming the Solid Waste Management Plan for Salina/Saline County. (6.4) Approve Resolution No. 15-7303 authorizing the Mayor to execute an agreement with HDR Engineering, Inc relating to conducting a Wastewater Treatment Plant Feasibility Study, Project No. 53079. (6.5) Authorize the Mayor to approve Change Order No. 6 for Drilling Support to Environmental Priority Service, Inc., Salina, Kansas in the amount of $1,450 (Revised Agreement amount $179,097). (6.6) Approve Resolution No. 15-7306 authorizing the Mayor to execute a First Amendment to Alarm Program Administration and Collection Services Agreement with PMAM Corporation for the purpose of designating PMAM as the Fire Department's alarm administrator. Moved by Commissioner Crawford, seconded by Commissioner Ryan, to approve the consent agenda as presented. Aye: (5). Nay: (0). Motion carried. ADMINISTRATION (7.1) Receive and review the 2014 Audit Report from Mize Houser and Company. Rod Franz, Director of Finance and Administration, summarized the audit. Jason Gage, City Manager, spoke about the general fund balances within the audit. Commissioner Hardy noted a correction to page 31 on the number of City Commissioners listed, provided his thoughts on the legal debt margin and corrections to the spelling of Kenwood Cove capital fund on page 60. Mayor Blanchard asked about the funding status and funding process for the postemployment health care plan. Abram Chrislop, Mize Houser & Company, stated the City of Salina hires an actuary to determine the costs for postemployment health care plan and Mr. Chrislop and Mr. Franz explained the funding status and process. Mayor Blanchard asked if tax abatements and other incentives would be affected for the 2015 audit. Mr. Chrislop stated the new regulation for 2015 would pertain to KPERS liability included in the city's audits and hoped the KPERS liability statement would not affect the bond ratings. Moved by Commissioner Davis, seconded by Commissioner Hardy, to receive the 2014 audit report from Mize Houser and Company. Aye: (5). Nay: (0). Motion carried. (7.2) Resolution No. 15-7301 authorizing the Mayor to execute an agreement relating to Cleaning the North Lime Lagoon, Project No. 53080. Martha Tasker, Director of Utilities, explained the project, bids received, fiscal impact and agreement. Commissioner Davis asked if there was a significant difference in the services provided from the bids received. Ms. Tasker stated the services for the project would be the same for all companies bidding. Commissioner Davis asked for the difference in the two bids received from T & R Page 2 0 0 U 15-0456 Dirt Construction. Ms. Tasker stated the bid submitted in the amount of $300,000 the product would be taken to the Salina Landfill and the owner would pay the landfill fees and the bid in the amount of $810,000 the product would be taken to the Lime Stone Quarry for reclamation. Moved by Commissioner Hardy, seconded by Commissioner Crawford, to adopt Resolution No. 15-7301 authorizing the Mayor to enter into an agreement with Abilene Products Company, Inc. of Abilene, Kansas relating to Cleaning the North Lime Lagoon, Project No. 53080, in the amount of $120,000. Aye: (5). Nay: (0). Motion carried. (7.3) Resolution No. 15-7305 authorizing the City Manager to renew the agreement to provide Administrative Services for a Self -Funded Health Benefit Plan and Individual and Aggregate Stop -Loss with B1ueCross B1ueShield of Kansas. Natalie Fischer, Director of Human Resources, explained the current agreement, history of contract, scope of services, plan structure, funding and proposals received. Commissioner Hardy provided his thoughts on the amount spent on health insurance and preventative wellness. Ms. Fischer and Jason Gage, City Manager, provided information on the cost of health insurance and the methods staff have tried the last couple of years for preventative wellness. A conversation ensued between the Commission, Ms. Fischer and Mr. Gage regarding health insurance costs and preventative wellness. Commissioner Davis asked if the expenses included prescription services. Ms. Fischer stated the expenses covered major medical and did not cover prescription or dental services. Commissioner Crawford asked how the City of Salina rates in comparison with other municipalities on the city share versus the employee share. Ms. Fischer stated that the City of Salina was in the same percentages as a few other municipalities. Commissioner Hardy asked if staff could perform a study on the health insurance plan and costs prior to this time next year. Mayor Blanchard agreed. Mr. Gage stated that staff could continue to work on any available options and provide information back to the commission. Moved by Commissioner Davis, seconded by Commissioner Ryan, to adopt Resolution No. 15- 7305 authorizing the City Manager to renew the agreement to provide Administrative Services for a Self -Funded Health Benefit Plan and Individual and Aggregate Stop -Loss with B1ueCross BlueShield of Kansas. Aye: (5). Nay: (0). Motion carried. (7.4) Request authorization to raise funds from private sources to finance a "Fire Department Tribute Plaza" to be placed on the grounds of the Fire Station Number 1. Chief Calvin Kelsey explained the project, fiscal impact and action options. David Stewart, with Gravity Works Architecture, provided information on phase 2 of the Fire Station Number 1 project and the tribute plaza. Robert Budke, Fire Captain, provided information on the art element chosen for the tribute plaza. Page 3 Commissioner Crawford provided her thoughts on the plaza. Jason Gage, City Manager, stated the funds received would go into an account �-- through the City of Salina. Mayor Blanchard asked if there was a public art element identified in the fire station w project for either phase 1 or phase 2. Mr. Gage stated staff could look at the project funding to see if funds were available to help cover the art element. Mayor Blanchard asked if opportunities were available through Arts & Humanities to help with the project. Mr. Gage stated staff could check with Arts & Humanities to see if there were opportunities available. Mayor Blanchard asked if there were requirements through Arts & Humanities to place the art piece. Mr. Gage stated the project would not have to go through Community Art & Design for the project. Chief Kelsey stated bricks would be for sale to the public to be placed in the plaza. Judy Larson, 2801 Ray Avenue, asked if conversations have taken place with OCCK to move the bus stop. Chief Kelsey stated staff had worked with OCCK and the bus stop would be moved to a new location. 15-0457 Moved by Commissioner Davis, seconded by Commissioner Hardy, to authorize staff to raise funds from private sources to fund and build the Plaza. Aye: (5). Nay: (0). Motion carried. DEVELOPMENT BUSINESS (8.1) Consider adoption of an ordinance establishing an additional 60 day moratorium on •-- the painting of currently unpainted masonry exterior surfaces and the painting of any exterior surface involving a change of color within the Lee District. (8.1a) First reading Ordinance No. 15-10814. (8.1b) Declare a compelling public interest exists for second reading of Ordinance No. 15-10814 on the same day. (8.1c) Second reading Ordinance No. 15-10814. Dean Andrew, Director of Planning, explained the original request, Planning Commission recommendation and action options. Commissioner Davis asked if the additional moratorium was not approved, what would happen. Greg Bengtson, City Attorney, stated the answer to that question would need to be answered in executive session. Mayor Blanchard asked if the item pertained to one specific item. Mr. Andrew stated the ordinance would pertain to all certificates of compatibility and staff would like to make sure the ordinance would be in line with the matrix and guidelines. Mayor Blanchard asked if it was fair to the applicant to take the amount of time needed for the item. Mr. Bengtson stated that in order to make a recommendation to the City Commission the full review would need to occur. 15-0458 Moved by Commissioner Hardy, seconded by Commissioner Ryan, to pass Ordinance No. 15- 10814 on first reading. Aye: (5). Nay: (0). Motion carried. Page 4 15-0459 Moved by Commissioner Hardy, seconded by Commissioner Davis, to declare a compelling public interest exists for second reading approval of Ordinance No. 15-10814 on the same day as the first reading. 15-0460 Moved by Commissioner Hardy, seconded by Commissioner Ryan, to adopt Ordinance No. 15- w 10814 on second reading. A roll call vote was taken. Aye: (5) Crawford, Davis, Hardy, Ryan, Blanchard. Nay: (0). Motion carried. a OTHER BUSINESS 0 Commissioner Hardy stated he noticed the red, green and white lights downtown and would like to see additional lighting of windows or trees in the area. Mayor Blanchard stated he thought the opportunity would come within the next couple years. Mayor Blanchard announced the Annual Mayor's Christmas Party will be held on Sunday, December 13, 2015 at Heritage Hall from 2:00 to 4:00 p.m. (9.1) Request for executive session (legal/ real estate). 15-0461 Moved by Commissioner Ryan, seconded by Commissioner Crawford, to recess into executive session for 45 minutes to discuss with legal counsel matters subject to the attorney-client privilege for the reason that public discussion of those matters would waive the privilege and adversely affect the City's interest in the matters and to discuss matters pertaining to the acquisition of real estate for the reason that public discussion of the matter would adversely affect the City's position in relation to acquisition of the real estate and reconvene at 6:35 p.m. The City Commission recessed into executive session at 5:50 p.m. and reconvened at 6:35 p.m. No action was taken. 15-0462 Moved by Commissioner Ryan, seconded by Commissioner Crawford, to extend the current executive session for an additional 25 minutes. Aye: (5). Nay: (0). Motion carried. The City Commission recessed into executive session at 6:35 p.m. and reconvened at 7:00 p.m. No action was taken. 15-0463 Moved by Commissioner Ryan, seconded by Commissioner Crawford, to extend the current executive session for an additional 15 minutes. Aye: (5). Nay: (0). Motion carried. The City Commission recessed into executive session at 7:00 p.m. and reconvened at 7:15 p.m. No action was taken. 15-0464 Moved by Commissioner Ryan, seconded by Commissioner Crawford, to extend the current executive session for an additional 15 minutes. Aye: (5). Nay: (0). Motion carried. The City Commission recessed into executive session at 7:15 p.m. and reconvened at 7:30 p.m. No action was taken. 15-0465 Moved by Commissioner Ryan, seconded by Commissioner Crawford, to extend the current executive session for an additional 45 minutes. Aye: (5). Nay: (0). Motion carried. The City Commission recessed into executive session at 7:30 p.m. and reconvened at 8:15 p.m. No action was taken. Commissioner Crawford left the meeting at 7:45 p.m. Page 5 15-0466 OURNMENT by Commissioner Davis, seconded by Commissioner Hardy, that the regular meeting of the of City Commissioners be adjourned. Aye: (5). Nay: (0). Motion carried. The meeting led at 8:15 p.m. SEAL] xi I EST: ihan`di Wicks, CMC, City Clerk Page 6