11-02-2015 Minutes15-0422
CITY OF SALINA, KANSAS
REGULAR MEETING OF THE BOARD OF COMMISSIONERS
November 2, 2015
4:00 p.m.
The City Commission convened at 2:30 p.m. for Street Funding and at 3:45 p.m. for Citizens
Forum.
The Regular Meeting of the Board of Commissioners was called to order at 4:00 p.m. in Room 107,
City -County Building. Roll call was taken followed by the Pledge of Allegiance and a moment of
silence.
Those present and comprising a quorum: Mayor Jon R. Blanchard (presiding), Commissioners
Kaye Crawford, Trent Davis, Randall Hardy, and Karl Ryan.
Also present: Jason Gage, City Manager; Michael Schrage, Deputy City Manager; Greg Bengtson,
City Attorney; and Shandi Wicks, City Clerk.
AWARDS AND PROCLAMATIONS
Commissioner Davis read a letter he received from a 9 year old citizen thanking the City for
the new playground equipment installed at Jerry Ivey Park.
CITIZEN FORUM
None.
PUBLIC HEARINGS AND ITEMS SCHEDULED FOR A CERTAIN TIME
None.
CONSENT AGENDA
(6.1) Approve the minutes of October 26, 2015.
(6.2) Authorize Resolution No. 15-7295 for concurrence of construction contract award
with the Kansas Department of Transportation (KDOT) for the replacement of the
Greeley Avenue bridge over the old Smoky Hill River channel, (KDOT Project No.
85 U-2119-01) City Project No. 08-2709.
Commissioner Hardy requested that Item 6.2 be removed from the consent agenda.
Moved by Commissioner Davis, seconded by Commissioner Crawford, to approve the consent
agenda less item 6.2. Aye: (5). Nay: (0). Motion carried.
(6.2) Authorize Resolution No. 15-7295 for concurrence of construction contract award
with the Kansas Department of Transportation (KDOT) for the replacement of the
Greeley Avenue bridge over the old Smoky Hill River channel, (KDOT Project No.
85 U-2119-01) City Project No. 08-2709.
Commissioner Hardy asked if there was a savings for the City on the project. Dan
Stack, City Engineer, stated that the budget amount was $190,000 and the City
portion of the bid would be $121,000.
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Commissioner Hardy asked when the project was projected to be completed. Mr.
Stack stated that the completion date of the project was projected for late summer.
Mayor Blanchard asked for clarification on the estimated total City share spent to
this point on the project. Mr. Stack stated that the amount spent thus far was for
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designing the roadway, surveying, and right-of-way acquisition.
15-0423 Moved by Commissioner Hardy, seconded by Commissioner Davis, to adopt Resolution No. 15-
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7295 for concurrence of construction contract award with the Kansas Department of
Transportation (KDOT) for the replacement of the Greeley Avenue bridge over the old Smoky Hill
River channel, (KDOT Project No. 85 U-2119-01) City Project No. 08-2709. Aye: (5). Nay: (0).
Motion carried.
ADMINISTRATION
(7.1) Second reading Ordinance No. 15-10809 amending the Future Land Use Map of the
Salina, Kansas Comprehensive Plan to change the future land use designation of the
west side of South Ohio Street, north and south of the Ohio - Midway intersection
from future Urban Residential to future Public/Semi-Public.
Mayor Blanchard noted that Ordinance No. 15-10809 was passed on first reading on
October 26, 2015 and since that time no comments have been received.
15-0424 Moved by Commissioner Davis, seconded by Commissioner Ryan, to adopt Ordinance No. 15-
10809 amending the Future Land Use Map of the Salina, Kansas Comprehensive Plan to change
the future land use designation of the west side of South Ohio Street, north and south of the Ohio -
Midway intersection from future Urban Residential to future Public/Semi-Public on second
reading. A roll call vote was taken. Aye: (5) Crawford, Davis, Hardy, Ryan, Blanchard. Nay: (0).
Motion carried.
(7.2) Discuss and consider providing direction to City staff with regard to the topics of
sanitation service collection automation and community -wide, curbside recycling.
Jason Gage, City Manager, explained the current services provided and the
automated sanitation collection and community -wide, curbside recycling options.
Commissioner Davis stated that he was in favor of the feasibility study and he
would like to push for a community -wide recycling program as long as the program
did not price the City out of the market but thought it would be up to the technical
folks to determine if the automated sanitation collection was feasible.
Commissioner Hardy stated that he was currently a recycling customer, felt that the
current recycling system was inefficient; but recycling was supported by many
people in the community so he felt that it was good to consider a community -wide
recycling program.
Commissioner Ryan stated with the information provided in the study session, he
was in favor of approving the business plan.
Commissioner Crawford requested that her comments be included in the minutes.
Commissioner Crawford provided the following statement. "Recycling is admirable
and everyone knows our society has become kind of trashy. At the presentation last
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week the consultant gave the following information, as well as I understood what
he said. He recommended all new automated refuse trucks, whether we would
trade in our current trucks or simply get rid of them wasn't answered. These are
huge trucks and they cannot pick up refuse in alleys or on very narrow streets
where cars park. The consultant also suggested a $4 fee on everyone's bill in Salina
for hauling recycled material. These materials once picked up have to be hauled to a
recycling center, which in this case, may very well be Topeka or Hutchinson
because we do not have a recycling center here in Salina and that was at a cost of
$25,000 or $35,000, or the possibility is for Salina to have to build a recycling center
plus buy these large trucks that are automated and probably likely to have a lot of
automated maintenance. Recycling is a significant service and it has financial
implications both to the public and the city organization as it says in the blue sheet.
As we study this type of operation it may very well take a property tax increase, I
feel, and layoffs of employees if we go the route of automated trucks. I believe if we
need a fifth route, which we obviously probably do need a fifth route for refuse
collection, should we budget for a new truck, like the ones we presently have and
hire a few more employees instead of laying off employees for automated refuse
collection. I also think we should continue with our voluntary recycling program
but purchase larger containers, those containers don't allow for anywhere near
enough recyclables. I'm not opposed to progress, I'm not opposed to recycling but
it's a very costly endeavor. I think the public out there needs to understand this is
not something that's ... ifs going to cost, it costs the city, in the long run and it's
going to cost each individual tax payer. There is already a significant amount spent,
if the consultant could come up with some more ideas that are not so costly. The
most expensive part of the study was presented to the Commission as the
recommended choice which was the automated trucks, everyone paying $4 a month
on their bill, which if you think your water bill is high enough, its going to be
higher. I do not mind looking at another study but I think the tax payer needs to
know that this is something that would not bring money into the city especially
with commodities as they are now."
Mr. Gage responded by stating the estimates for automated pickup overall after the
cost of the trucks would be more efficient and could reduce the actual unit cost by
as much as 10%. He also stated that staff had not looked at personnel deeply
enough to tell if there would be layoffs or not. Typically there had been a lot of
turnaround in that position, so the transition could be dealt with through attrition.
He also stated the cost of the recycling would be included in the business plan.
Mayor Blanchard asked if the useful life of the equipment would be included as
part of the business plan for the fifth route and if there would be a way to repurpose
the current sanitation trucks to run a recycling program to determine if there was
interest in the community. Mr. Gage stated that the equipment currently owned
would be evaluated as part of the business plan.
Mayor Blanchard also asked if the business plan would include input from the high
volume commercial businesses, their likelihood of participating in the recycling
program and what the impact may be. Mr. Gage stated the business plan would
only address residential service and would not address the commercial service.
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Mayor Blanchard asked if the recycling program would be strictly residential. Mr.
Gage stated that the pickup portion would be residential but at this point the
consultant would recommend the recyclables be transported to a nearby materials
recovery facility instead of building a new materials recovery facility.
Mayor Blanchard asked what the cost was for the business plan. Mr. Gage stated the
cost would be $35,000 to address the automated sanitation and recycling.
Commissioner Davis asked if the feasibility study would address the competitive
recycling options. Mr. Gage stated that the business plan would address the other
recycling options available and customers would have the option to have trash
service through a private refuse hauler. He also stated that the Commission could
establish regulations for the collection of sanitation and recycling by private haulers.
Mayor Blanchard asked if only sanitation automation was considered, would a
study be needed. Mr. Gage stated that he felt the study should be done.
Commissioner Crawford asked who determined that a fifth route for sanitation was
needed. Mr. Gage stated that the current routes were overloaded and based on the
number of customers and the hours worked by staff; the creation of a fifth route
would be needed to equal out the hours.
Mayor Blanchard asked what the cost was for the initial feasibility study. Jim
Teutsch, Operations Manager, stated that the cost was $55,000.
Commissioner Crawford asked if the firm sold the automated trash trucks. Mr.
Teutsch stated that the firm did not sell the automated trash trucks. They were an
engineering firm with a background in developing sanitation and recycling
programs for cities across the United States.
Commissioner Crawford stated that she had heard the new trucks required
additional maintenance and that it might be helpful to contact another city that was
using the new trucks for additional information. Mr. Gage stated that staff had
obtained information on the new trucks and the maintenance of the trucks would be
included in the plan.
Mr. Teutsch provided additional information on sanitation automation and the
current sanitation system.
Mr. Gage explained the ratio of injuries to the maintenance of vehicles. He went on
to say that the injury frequency in sanitation employees were in general higher
which would be eliminated with the new system. Mr. Teutsch stated that over the
last two (2) years, the department had been short three (3) employees off and on.
Commissioner Davis asked if the older trucks would need to be maintained for the
special pickups. Mr. Teutsch stated that the trucks with the best maintenance
records would remain in the fleet.
Commissioner Crawford asked how old the current recycling truck was. Mr. Gage
stated that the truck was originally purchased when the pilot recycling program
was implemented.
Commissioner Davis stated some of the data that was provided at the study session
was approximately three (3) years old, would the business plan include current
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information. Mr. Gage stated that the information within the business plan would
be current information.
Commissioner Hardy stated the current recycling customers would notice a drop in
their bill and stated that there would be a decrease in the amounts at the landfill.
Mr. Gage stated that there would be a hope for a decrease in the amount at the
landfill but until the business plan was created, it would be hard to tell.
Mayor Blanchard stated he would like to make sure the fifth route was covered in
the business plan along with the recycling. Mr. Gage stated that the automation of
the fifth route would be included in the plan.
Mr. Gage stated staff would need an informal approval for staff to put together the
scope and bring the item back to the Commission for formal consideration of the
scope and contract.
The Commission reached a consensus for staff to negotiate a formal agreement.
(7.3) Consider appointment of a board liaison to the Community Access Television of
Salina, Inc. board of directors.
Jason Gage, City Manager, explained the current service agreement and the need to
appoint either a member of the governing body or a Salina citizen as a liaison.
Marnie Rhein, Community Access Television of Salina, Inc., stated that the board
met the third Monday of the month at 7:00 p.m.
Mayor Blanchard stated that he would be in favor of serving on the board.
Moved by Commissioner Davis, seconded by Commissioner Ryan, to appoint Mayor Blanchard as
the board liaison to the Community Access Television of Salina, Inc. board of directors. Aye: (5).
Nay: (0). Motion carried.
(7.4) Resolution No. 15-7294 providing for repair or removal of designated dangerous
structures at 809 N. 5th Street and establishing a reasonable time within which the
repair or removal of such structure shall commence and be substantially completed.
Gary Hobbie, Director of Development Services, explained the condition of the
structures, commence and completion dates and action options.
Commissioner Hardy asked if staff had a conversation with the power of attorney
regarding the cost to keep the structures from being demolished.
Commissioner Davis asked if the buy-out cost should be included in the resolution.
Michael Schrage, Deputy City Manager, stated that the information requested by
the Commission would be best answered in an executive session prior to action on
this item and stated that the Commission could make a motion to go into executive
session at this time or table the item to the end of the meeting.
Mayor Blanchard stated that he would prefer to table the item to the end of the
meeting.
Moved by Commissioner Davis, seconded by Commissioner Hardy, to table the item to the end of
meeting. Aye: (5). Nay: (0). Motion carried.
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LOPMENT BUSINESS
(8.1) First reading Ordinance No. 15-10810 requesting approval of zoning change from R-
2 (Multi -Family Residential) district to a PDD (P -[EX]), (Public Use -Exposition
Facilities) Planned Development District and the approval of a preliminary site
development plan for proposed entryway improvements for the Bicentennial
Center, including an electronic message center sign to be located at the southwest
corner of South Ohio and the Midway (Application #PDD15-1/1A, filed by the City
of Salina) (continued from the October 26, 2015 meeting).
Dean Andrew, Director of Planning, briefly explained the request and provided
information on aspect ratio.
Commissioner Ryan asked for the location of the largest electronic changeable sign
in Salina. Mr. Andrew stated that the largest sign in place at this time was the
Masonic Temple but there was recent approval of a sign for Kansas Wesleyan
University.
Mayor Blanchard asked if the signs at Masonic Temple or Kansas Wesleyan
University were changeable copy signs. Mr. Andrew stated that the Masonic
Temple sign was an electronic changeable sign but did not have a digital display.
David Greusel, Principal, with Convergence Design, stated that Ohio and the
Midway should probably be the main entrance to the Bicentennial Center from his
perspective. Mr. Greusel responded to questions regarding the technical aspects of
the proposed entryway sign with a digital display through a power point
presentation.
Commissioner Hardy asked if a shroud would obscure the picture. Mr. Greusel
stated no.
Mayor Blanchard asked if the sign would have a range of brightness and the board
would have a dimming capability. Mr. Greusel stated that the sign would have the
capability to reduce the brightness and dim the brightness.
Mayor Blanchard asked if 144 sq. ft. would represent the smallest effective size for
the sign to still be effective. Mr. Greusel stated that 128 sq. ft would be the smallest
size in order for the sign to the still be effective.
Commissioner Davis asked if Mr. Greusel had experience in placement of signs in a
residential area. Mr. Greusel stated no.
Mayor Blanchard asked if there were houses directly across the street from the sign
and if the houses to the north and south of the red area would be less affected by the
brightness of the sign. Mr. Greusel stated yes and stated that the farther out of the
red area the brightness of the sign would be reduced.
Moved by Commissioner Ryan, seconded by Commissioner Davis, to approve Application #PDD
15-1/1A rezoning the southwest corner of South Ohio Street and the Midway from R-2 (Multi -
Family Residential) to PDD P -EX (Public Use Exposition Facilities) by approving Ordinance No.
15-10810 as proposed with the exception of the maximum sign size from 100 sq. ft. to 176 sq. ft. and
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with the exception from 50% total sign area not to exceed the 82% of the total sign area with the
inclusion of the partial shroud with the finding of facts being the value of the Bicentennial Center
is an important asset of the community and the proposed sign is an important feature of the
entryway and the design is consistent with the traffic patterns and the traffic flow into and out of
the Midway and Kenwood Park.
Mayor Blanchard appreciated the technical information, provided his thoughts on the sign and
stated that he felt the improvement of the property values would occur due to the improvements
to the land.
Jason Gage, City Manager, asked Mr. Andrew with the motion and the submittal being a PDD, is
the design detail of the sign part of the approval meaning it could not be modified. Mr. Andrew
stated that condition 5 of the Planning Commission recommendation would remain unless a
motion was made to amend or remove the condition.
Mr. Andrew stated that assistance from the architect could help staff with developing the correct
size for the shroud.
Mr. Andrew restated that unless condition 5 was amended then the actual design of the sign
would not be decided today but at some future time, the Commission would just be deciding the
size.
Mr. Greusel stated that the sign board was based on an eleven (11) inch recess.
Commissioner Ryan stated that he was comfortable with staff working on developing the shroud.
Commissioner Davis stated that he would like to reference the drawing or amend the motion to
include the shroud size. Mr. Gage stated that it would be simpler to include the shroud size into
the motion than to attach a drawing to it.
Commissioner Ryan amended his motion to include the eleven (11) inch shroud.
Moved by Commissioner Ryan, seconded by Commissioner Davis, to approve Application #PDD
15-1/1A rezoning the southwest corner of South Ohio Street and the Midway from R-2 (Multi -
Family Residential) to PDD P -EX (Public Use Exposition Facilities) by approving Ordinance No.
15-10810 as proposed with the exception of the maximum sign size from 100 sq. ft. to 176 sq. ft. and
with the exception from 50% total sign area not to exceed the 82% of the total sign area with the
inclusion of the eleven (11) inch shroud with the finding of facts being the value of the Bicentennial
Center is an important asset of the community and the proposed sign is an important feature of the
entryway and the design is consistent with the traffic patterns and the traffic flow into and out of
the Midway and Kenwood Park.
Mayor Blanchard called the question to approve Ordinance No. 15-10810 on first reading as
amended. Aye: (5). Nay: (0). Motion carried.
OTHER BUSINESS
Moved by Commissioner Davis, seconded by Commissioner Hardy, to remove from the table item
7.4. Aye: (5). Nay: (0). Motion carried.
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(7.4) Resolution No. 15-7294 providing for repair or removal of designated dangerous
structures at 809 N. 5th Street and establishing a reasonable time within which the
repair or removal of such structure shall commence and be substantially completed.
Moved by Commissioner Ryan, seconded by Commissioner Hardy, to recess into executive session
for 20 minutes to discuss with legal counsel matters subject to the attorney-client privilege for the
reason that public discussion of those matters would waive the privilege and adversely affect the
City's interest in the matters and reconvene at 6:15 p.m.
The City Commission recessed into executive session at 5:55 p.m. and reconvened at 6:15 p.m.
Mayor Blanchard asked if there was one staff person having conversations with Ms. Camarena.
Gary Hobbie, Director of Development Services, stated that he was the primary person having
conversations with Ms. Camarena.
Moved by Commissioner Ryan, seconded by Commissioner Hardy, to adopt Resolution No. 15-
7294 providing for repair or removal of designated dangerous structures at 809 N. 5th Street and
establishing a reasonable time within which the repair or removal of such structure shall
commence and be substantially completed.
Commissioner Davis asked if the property had a single structure or multiple structures. Mr.
Hobbie stated that the property included a detached garage.
Mayor Blanchard asked if the property was secured. Mr. Hobbie stated that staff had secured the
structures with padlocks and if the property owner would like access to the property, staff could
let them into the property.
Aye: (5). Nay: (0). Motion carried.
ADJOURNMENT
Moved by Commissioner Davis, seconded by Commissioner Ryan, that the regular meeting of the
Board of City Commissioners be adjourned. Aye: (5). Nay: (0). Motion carried. The meeting
adjourned at 6:20 p.m.
[SEAL] 06nAlanc r , Mayor
ATTEST:
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Shandi Wicks, CMC, City Clerk
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