12-15-2003 MinutesCommission
Action #
03-6215
CITY OF SALINA, KANSAS
REGULAR MEETING OF THE BOARD OF COMMISSIONERS
December 15, 2003
4:00 p.m.
The City Commission convened at 2:30 p.m. in a Study Session for a North Ninth Street Bridge
Project Report (including final lighting/public art design) and continuation of financial planning
discussions. The Regular Meeting of the Board of Commissioners was called to order at 4:00 p.m.
in Room 107, City -County Building. A roll call was taken followed by the Pledge of Allegiance and
a moment of silence.
There were present:
Mayor Alan E. Jilka, Chairman presiding
Commissioner Deborah P. Divine
Commissioner Donnie D. Marrs
Commissioner Monte D. Shadwick
Commissioner Paul G. Webb
comprising a quorum of the Board, also present:
Dennis M. Kissinger, City Manager
Greg Bengtson, City Attorney
Lieu Ann Elsey, City Clerk
Absent: None
None.
CITIZEN FORUM
AWARDS - PROCLAMATIONS
(4.1) Presentation of plaques of appreciation to outgoing Employee Council members.
Mayor Jilka presented plaques to Kat Livingood, Ardy Moore, and Rich Hill. He also
thanked Karen Lee.
PUBLIC HEARINGS AND ITEMS SCHEDULED FOR A CERTAIN TIME
None.
CONSENT AGENDA
(6.1) Approve the minutes of December 8, 2003.
Moved by Commissioner Webb, seconded by Commissioner Divine, to approve the consent
agenda as presented. Aye: (5). Nay: (0). Motion carried.
DEVELOPMENT BUSINESS
(7.1) Consider deviation from certain policies for economic development tax exemption
eligibility.
(7.1a) Resolution No. 03-6019 authorizing the deviation from the policy of the City
of Salina regarding the granting of exemptions from ad valorem taxation for economic
development purposes in the case of the application of Cooper Cameron Corporation d/b/a
Turbine Specialties.
(7.1b) Resolution No. 03-6020 authorizing the deviation from the policy of the City
of Salina regarding the granting of exemptions from ad valorem taxation for economic
development purposes in the case of the application of CWW Enterprises, L.P.
Commissioner Marrs excused himself from the quorum due to conflict of interest.
Commission
Action #
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03-621
03-621
03-6218
03-6219
03-6220
Dennis Kissinger, City Manager, explained that Resolution No. 91-4265 adopted policies
and procedures related to granting of property tax exemptions for economic development projects. He
continued to explain that city staff currently has two separate industrial business construction projects
under review, which may be eligible for partial tax exemption under this economic incentive program.
Mr. Kissinger outlined Section 4, subsection D, paragraph 2 of Resolution No. 91-4265.
Dean Andrew, Director of Planning and Community Development, responded to
Commissioner Divine's question regarding the date the applications were filed.
Michael Morgan, Deputy City Manager, commented that some of the information, such
as the cost analysis, are provided by outside agencies and staff must wait for the information to be
supplied.
Mr. Kissinger then commented on the complexity of the projects and applications
Moved by Commissioner Shadwick, seconded by Commissioner Divine, to adopt
Resolution No. 03-6019. Aye: (4). Nay: (0). Abstain: (1) Marrs. Motion carried.
Moved by Commissioner Divine, seconded by Commissioner Webb, to adopt Resolution
No. 03-6020. Aye: (4). Nay: (0). Abstain: (1) Marrs. Motion carried.
Commissioner Marrs returned.
ADMINISTRATION
(8.1) Second reading Ordinance No. 03-10178 annexing an unplatted trach of land along the west
side of Marymount Road, south of the existing city limits, and addressed as 1514 S. Marymount Road.
Mayor Jilka noted that no comments have been received.
Moved by Commissioner Webb, seconded by Commissioner Divine, to adopt Ordinance
No. 03-10178 on second reading. A roll call vote was taken. Aye: (5) Divine, Marrs, Shadwick,
Webb, Jilka. Nay: (0). Motion carried.
(8.2) Second reading Ordinance No. 03-10179 annexing a segment of Marymount Road from
Mariposa Drive south to Cloud Street.
Mayor Jilka noted that no comments have been received.
Moved by Commissioner Shadwick, seconded by Commissioner Divine, to adopt
Ordinance No. 03-10179 on second reading. A roll call vote was taken. Aye: (5) Divine, Marrs,
Shadwick, Webb, Jilka. Nay: (0). Motion carried.
(8.3) First reading Ordinance No. 03-10181 ordering the acquisition of fee simple title to certain
real estate for the purpose of constructing the North Ohio Overpass Project (Project No. 00-1248).
Greg Bengtson, City Attorney, explained that negotiations have been exhausted on a tract
of land that is owned by Ben and LaVelle Frick. Mr. Bengtson continued to explain that based on the
complexity of appraising the improvements located on the property, staff believes that the public
interest is best served by initiating the eminent domain procedure under Kansas law.
Moved by Commissioner Shadwick, seconded by Commissioner Divine, to pass Ordinance
No. 03-10181 on first reading. Aye: (5). Nay: (0). Motion carried.
(8.4) Resolution No. 03-6017 authorizing the installation of traffic control devices.
Brad Johnson, Civil Engineer, explained that staff receives requests for additional traffic
control devices in the city and that each request is investigated by staff to determine the need. Mr.
Johnson then responded to Commissioner Shadwick, Commissioner Divine, and Mayor Jilka
regarding the number of requests received, compliance with state regulations, placement of signs on
private streets, and removal of stop signs at the intersections of Mulberry Street / Eighth Street and
Mulberry Street / Seventh Street.
Commission
Action #
Cb�5011Cd6dSaina
03-6221
03-6222
03-6223
03-62241
03-62251
Moved by Commissioner Divine, seconded by Commissioner Marrs, to adopt Resolution
No. 03-6017 calling for the installation and removal of traffic control devices. Aye: (5). Nay: (0).
Motion carried.
(8.5) Resolution No. 03-6018 authorizing a contract with Intrust Card Center for processing
credit card payments at the Salina Bicentennial Center.
Keith Rawlings, Bicentennial Center Director, explained the agreement and noted that this
agreement would give the Bicentennial Center the ability to accept Internet sales.
Moved by Commissioner Divine, seconded by Commissioner Webb, to adopt Resolution
No. 03-6015. Aye: (5). Nay: (0). Motion carried.
(8.6) Resolution No. 03-6021 authorizing an engineering agreement for downtown drainage
improvements with Bucher, Willis & Ratliff Corporation in an amount not to exceed $17,963.33.
Commissioner Divine excused herself from the quorum due to conflict of interest.
Shawn O'Leary, Director of Engineering and General Services, explained the agreement
would provide the analysis, feasibility report and cost estimates for concept drainage improvements
to a portion of the storm drainage system in downtown Salina. Mr. O'Leary continued to explain that
the downtown alleys were redesigned and improved in the 1980's and serve as pedestrian walkways,
location for underground utilities and surface drainage. The drainage presents challenges to
pedestrians and becomes a nuisance due to icy conditions in the winter months. Mr. O'Leary also
noted that this problem was identified in the PUMA study.
A discussion followed between Commissioner Marrs, City Manager Dennis Kissinger, and
Mr. O'Leary regarding the storm sewer system and the importance of the agreement to determine the
costs of the needed improvements.
Moved by Commissioner Webb, seconded by Commissioner Marrs, to adopt Resolution
No. 03-6021. Aye: (4). Nay: (0). Abstain: (1) Divine. Motion carried.
Commissioner Divine returned.
(8.7) Approval of the 2004 Vehicles and Equipment Plan and authorize staff to seek bids.
Michael Morgan, Deputy City Manager, noted that approval is beiing requested from the
City Commission in order to allow staff to prepare specifications and conduct a bid letting in January.
Mr. Morgan continued to explain the Phase I purchases. He clarified, as requested by Commissioner
Divine, that the curbside recycling truck would be purchased with 2003 funds.
City Manager Dennis Kissinger and Mr. Morgan then responded to Mayor Jilka's inquiry
regarding the police patrol vehicle purchases.
Moved by Commissioner Shadwick, moved by Commissioner Divine, to approve the 2004
Vehicles and Equipment Plan and authorize staff to seek bids. Aye: (5). Nary: (0). Motion carried.
(8.8) Consideration of the curbside recycling pilot program.
(8.8a) Award bid of a curbside recycling truck.
Michael Fraser, Director of General Services, explained the program and program funding.
A discussion followed between Commissioner Marrs, Commissioner Webb, City Manager
Dennis Kissinger, and Mr. Fraser regarding the goals and objectives of the pilot program, the
importance of collecting useful information, and customer feedback.
Commissioner Divine commented on the importance of the program and moved to approve
the 2004 Curbside Recycling Pilot Program and authorize staff to proceed with the implementation.
Commissioner Shadwick seconded the motion.
Commission
Action #
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03-6226
James Ziegelmeier, 1849 Roach, noted his opposition of the program commenting that the
program was too expensive and asked if the City was trying to keep materials out of the landfill why
they are allowing waste to be brought in from outside counties.
Mr. Kissinger clarified that the pilot program was only offered to sanitation customers.
He also commented on landfill cell life expectancy, and the city has agreements with McPherson,
Ellsworth, and Ottawa County to accept waste. Mr. Kissinger also noted that the program was not an
issue of landfill cell life, but citizens believing in recycling.
Commissioner Marrs noted the importance of staff taking the opportunity during the pilot
program to determine costs, and obtaining customer feedback on improvements of the program.
Commissioner Divine commented that all cost of the pilot program would not be lost if
the program did not succeed, for example the cost of the recycling truck could be placed in use by the
department for other purposes. She also noted that she felt the program would be successful.
Mayor Jilka called the question. Aye: (5). Nay: (0). Motion carried.
Mr. Fraser summarized the bids received on November 12, 2003 for the curbside
recycling truck and funding of the purchase.
Moved by Commissioner Divine, seconded by Commissioner Shadwick, to award the bid
of a curbside recycling truck to Key Equipment/Roberts Truck Center in the amount of $113,933.
Aye: (5). Nay: (0). Motion carried.
None.
OTHER BUSINESS
ADJOURNMENT
03-6227 Moved by Commissioner Divine, seconded by Commissioner Shadwick, that the Regular
Meeting of the Board of Commissioners be adjourned. Aye: (5). Nay: (0). Motion carried. The
meeting adjourned at 5:05 p.m.
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[SEAL]
ATTEST:
Lieu Arm Elsey, Cit Clerk