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10-19-2015 MinutesCITY OF SALINA, KANSAS REGULAR MEETING OF THE BOARD OF COMMISSIONERS October 19, 2015 4:00 p.m. The City Commission convened at 2:30 p.m. for Dog Park Update and at 3:45 p.m. for Citizens Forum. The Regular Meeting of the Board of Commissioners was called to order at 4:00 p.m. in Room 107, City -County Building. Roll call was taken followed by the Pledge of Allegiance and a moment of silence. Those present and comprising a quorum: Mayor Jon R. Blanchard (presiding), Commissioners Kaye Crawford, Trent Davis, Randall Hardy, and Karl Ryan. Also present: Jason Gage, City Manager; Michael Schrage, Deputy City Manager; Greg Bengtson, City Attorney; and Miki Orr-Muths, Administrative Assistant. AWARDS AND PROCLAMATIONS None. CITIZEN FORUM None. PUBLIC HEARINGS AND ITEMS SCHEDULED FOR A CERTAIN TIME Ralph Carter, 1025 Eastgate, Salina, Kansas, addressed the Commission requesting an extension for the demolition/ repair of the property located at 910 N. 111h Street, Salina, Kansas. Mayor Blanchard stated the item will be added to the agenda for further consideration. Karen Shade, 111 Wisconsin, Salina, Kansas, inquired about the Economic Development Organization (EDO) regarding the bylaws and if there would be consideration for other organizations to be involved. Jason Gage, City Manager, addressed Ms. Shade's questions and stated the EDO bylaws were almost completed and should be voted on and available to the public in the near future. The governing body of the EDO would have discretion as to whether or not other organizations would be involved. CONSENT AGENDA (6.1) Approve the minutes of October 12, 2015. (6.2) Approve Change Order No. 1 for the Sanitary Sewer System Rehabilitation, Project No. 15-3068 to SAK Construction, LLC, in the amount of $115,184 (Revised Total Contract Amount $677,679). (6.3) Approve Change Order No. 1 for the Water Main Replacement Project - Phase VII, Project No. 10-2842F to BRB Contractors, Inc. in the amount of $71,050 (Revised Total Contract Amount $2,069,574.80). Page 1 15-0405 15-0406 15-0407 (6.4) Resolution No. 15-7290 adopting the North-Central Kansas (Homeland Security Region F) Multi -Hazard, Multi -Jurisdictional Hazard Mitigation Plan. Moved by Commissioner Hardy, seconded by Commissioner Davis, to approve the consent agenda as presented. Aye: (5). Nay: (0). Motion carried. ADMINISTRATION (7.1) Second reading Ordinance No. 15-10808 requesting the vacation of a 10 foot north - south utility easement running between Lots 15 and 16, Block 1 of the Quail Meadows Estates Addition. Mayor Blanchard noted that Ordinance No. 15-10808 was passed on first reading on October 12, 2015 and since that time no comments have been received. Moved by Commissioner Davis, seconded by Commissioner Hardy, to adopt Ordinance No. 15- 10808 vacating a 10 foot north -south utility easement running between Lots 15 and 16, Block 1 of the Quail Meadows Estates Addition on second reading. Aye: (5) Crawford, Davis, Hardy, Ryan, Blanchard. Nay: (0). Motion carried. (7.2) Second reading Ordinance No. 15-10807 requesting the vacation of the west 88 feet of a 20 foot wide utility easement located on the north 20 feet of Lot 17, Block 12 of the Pacific Addition. Mayor Blanchard noted that Ordinance No. 15-10807 was passed on first reading on October 12, 2015 and since that time no comments have been received. Moved by Commissioner Crawford, seconded by Commissioner Ryan, to adopt Ordinance No. 15- 10807 vacating the west 88 feet of a 20 foot wide utility easement located on the north 20 feet of Lot 17, Block 12 of the Pacific Addition on second reading. A roll call vote was taken. Aye: (5) Crawford, Davis, Hardy, Ryan, Blanchard. Nay: (0). Motion carried. (7.3) Resolution No. 15-7289 authorizing funding for the Salina Field House, Water and Sewer Line Relocations, Project No. 53077. Martha Tasker, Director of Utilities, explained the relocation and funding. Mayor Blanchard asked if future revenue from STAR bonds would be available to assist with the cost of the project and what impact the relocation would have on citizens trying to navigate 5th street and the current Iron Avenue project. Jason Gage, City Manager, clarified the funding request and the open ended question in relation to STAR bonds possibly assisting with the cost of the project. Mr. Gage stated that option could be determined in the future depending on what funds were available. Ms. Tasker stated that with both projects going there will be some impact on the area, but there would be 2 lanes open for traffic flow. Mr. Gage added that the relocation would also have a benefit for fire protection in the area. (Moved by Commissioner Hardy, seconded by Commissioner Davis, to adopt Resolution No. 15- 17289 authorizing funding for the Salina Field House, Water and Sewer Line Relocations, Project INo. 53077 in the amount of $550,000. Aye: (5). Nay: (0). Motion carried. Page 2 Cn x--15-0408 (7.4) Consider accepting, by donation from the property owner, the property located at 613 N. Ninth Street. Gary Hobbie, Director of Development Services, explained the request. Commissioner Davis asked if there would be an additional cost for liability insurance if the City decided to accept the property. Mr. Hobbie stated yes along with any other maintenance costs of the property such as sidewalk repair, mowing and snow removal. Mayor Blanchard asked if the land bank would have been established, would staff recommendations be the same to not accept the offer. Mr. Hobbie stated the recommendation would have remained the same. Abner Perney, 212 E Iron Avenue, Salina, Kansas, addressed the Commission and clarified he thought a land bank had already been established. His original purpose for the land was to give to Habitat for Humanity; however they did not want the property. Mr. Perney stated the lot could be a valuable property in the future if it were to be zoned as a mixed use area. Mr. Perney noted he did not want to repair the sidewalk or maintain the property. He had tried to sell the property, but did not have any offers. He expressed that he would allow the process for sidewalk code violation to proceed and have the fees assessed to the property where he had the choice to pay it or not. Mayor Blanchard asked if the taxes were current. Mr. Perney stated yes. Mayor Blanchard asked if other properties in the area had been cited for sidewalk code violation. Dan Stack, City Engineer, explained the adjacent properties on either side of 613 N. 9th Street, Salina, Kansas, were in code violation. Mr. Gage asked the Commission to consider other options for the property. Currently there was not interest from the adjacent property owners to purchase the lot. It could become a cost liability rather than an asset from the point of taxes, upkeep and possible sidewalk repair. Mr. Gage asked Mike Schrage, Deputy City Manager, to explain the function of a land bank. Mr. Schrage detailed the purchasing process from a land bank and stated there would not be a guarantee of getting all the monies that were put into a property back when it was sold. Commissioner Crawford stated that she did not understand why Habitat for Humanity did not want the property. Judy Larson, 715 N 9th Street, Salina, Kansas, noted the property was close to a railroad track and would not be successful as a residential area. Greg Bengtson, City Attorney, asked the Commission to consider that if the property was transferred and would be the subject of a deductible gift for income tax purposes, it would be necessary for the City to certify that no consideration was given for that gift. The City would have to install the new sidewalk as quickly as possible. Commissioner Davis asked what the current price of the property was. Mr. Perney stated the last offer he gave was $100 and that the buyer would be responsible for the sidewalk. Moved by Commissioner Ryan, seconded by Commissioner Hardy, to decline the property at 613 N. Ninth Street at this time. Aye: (5). Nay: (0). Motion carried. Page 3 15-0409 15-0410 Mr. Gage added that we would continue to work with Mr. Perney if the situation changed or if a land bank was established, the property may be considered by the Commission in the future. (7.5) Resolution No. 15-7291 adopting the position classification and salary schedule. Natalie Fischer, Director of Human Resources, explained the position classification and salary schedule changes. Commissioner Hardy had a question with reference to certain positions that were upgraded. He wanted to know if wages were on the high end or low end from what was in the community. Ms. Fischer stated that the beginning wages for management was raised to generate a better pool of candidates when looking for replacements. Jason Gage, City Manager, also responded that generally speaking, they do not use the bottom end of the pay grade for qualified individuals. Commissioner Davis asked if current senior management positions were at the top end of the pay grade due to longevity in the job. Ms. Fischer stated she did not have that info at this time. Mr. Gage stated that we are similar to other communities and that we have been fortunate to have senior management stay and leave only due to retirement. Mayor Blanchard stated that it was important to lead in the community and to hire the best people that we could. Mayor Blanchard asked Police Chief Brad Nelson, his thoughts for police requirements for filling empty positions. Chief Nelson stated although they have increased their recruitment activities, raising the pay for officers would be a factor in hiring qualified individuals. Commissioner Davis asked if the comparables were from other municipalities or the private sector. Ms. Fischer stated it depended on the position and that both were considered. Moved by Commissioner Davis, seconded by Commissioner Ryan, to adopt Resolution No. 15- 7291 adopting the amended 2015 Position Classification and Salary Schedule and 2016 Position Classification and Salary Schedule. Aye: (5). Nay: (0). Motion carried. Moved by Commissioner Davis, seconded by Commissioner Hardy, to add to the agenda the consideration of amending Resolution No. 15-7214 for the purpose of extending the completion date for the property at 910 N 11th Street, Salina, Kansas. Aye: (5). Nay: (0). Motion carried. (7.6) Amend Resolution No. 15-7214 for the purpose of extending the completion date for the property located at 910 N 11th Street, Salina, Kansas. Michael Schrage, Deputy City Manager, informed the commission that staff could generate a new resolution and compliance agreement for the meeting next week. Gary Hobbie, Director of Development Services, provided details of the history of the property to the Commission. Ralph Carter, representative for Michael Carter, owner of the property located at 910 N 11th Street, Salina, Kansas, had not complied with the prior agreement and that there had been little change since the resolution was passed in April. Mr. Hobbie reminded the Commission of the company that the City had hired for demolition projects. Mr. Hobbie stated that staff could put a resolution and compliance agreement together for next week giving a 60 -day deadline. Page 4 15-0411 Commissioner Davis asked if the 60 -day extension was only to address the dangerous structure aspects of the building. Mr. Hobbie explained that a certificate of occupancy would be required by the end of the 60 days. Jason Gage, City Manager, asked the question about including a surety into the agreement. Mr. Hobbie and Mike Schrage, Deputy City Manager, stated that a surety could be included into the agreement. A conversation ensued regarding similar situations and their outcomes and costs. Mayor Blanchard requested that staff bring a resolution and compliance agreement for the property located at 910 N 11th Street, Salina, Kansas, to the next meeting on October 26, 2015. DEVELOPMENT BUSINESS 10 rem OTHER BUSINESS Mayor Blanchard mentioned the Salina South Cougar football team win and the Guns and Hoses game. ADJOURNMENT Moved by Commissioner Davis, seconded by Commissioner Crawford, that the regular meeting of the Board of City Commissioners be adjourned. Aye: (5). Nay: (0). Motion carried. The meeting adjourned at 5:24 p.m. ._. [SEAL] ATTEST: Shandi Wicks, CMC, City Clerk yi 1%I- Mayor Page 5