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10-12-2015 Minutesn Y OF SALINA, KANSAS ;ULAR MEETING OF THE BOARD OF COMMISSIONERS Iber 12, 2015 p.m. The City Commission convened at 2:30 p.m. for Rural Housing Incentive District and Moderate Income Housing District and at 3:45 p.m. for Citizens Forum. The Regular Meeting of the Board of Commissioners was called to order at 4:00 p.m. in Room 107, City -County Building. Roll call was taken followed by the Pledge of Allegiance and a moment of silence. Those present and comprising a quorum: Mayor Jon R. Blanchard (presiding), Commissioners Kaye Crawford, Trent Davis, Randall Hardy, and Karl Ryan. Also present: Jason Gage, City Manager; Michael Schrage, Deputy City Manager; Greg Bengtson, City Attorney; and Shandi Wicks, City Clerk. AWARDS AND PROCLAMATIONS None. I CITIZEN FORUM Karen Shade, 111 Wisconsin, asked for a status on the downtown revitalization, the STAR Bond deadline and the potential change to the driving lanes on Santa Fe. Jason Gage, City Manager, explained that the final paperwork for the STAR Bond District would require action by the City Commission and that information would be brought back at a later date. Mr. Gage also explained that Salina Downtown, Inc. had discussed the potential to change the driving lanes on Santa Fe through downtown which would require action by the City Commission. Judy Larson, 715 N. Ninth Street, stated that currently both benches outside of the City - County Building are located inside of the smoking area and would request that one of the benches be moved outside of the smoking area to accommodate non-smokers. Commissioner Davis asked if the bus location was incorporated after the smoking ordinance was put into place. Jason Gage, City Manager and Greg Bengtson, City Attorney, responded by providing information pertaining to the state law requirements. I PUBLIC HEARINGS AND ITEMS SCHEDULED FOR A CERTAIN TIME (5.1) Public hearing and report on Petition No. 4374 (filed by Gary Hecker on behalf of Legacy Builders), requesting the vacation of a 10 foot north -south utility easement running between Lots 15 and 16, Block 1 of the Quail Meadows Estates Addition. (5.1a) First reading Ordinance No. 15-10808. Mayor Blanchard opened the public hearing. Dean Andrew, Director of Planning, explained the nature of the current request and the affected public and franchise utilities. Commissioner Hardy asked if the lots were not divided, would the easement run along the middle of the lots. Mr. Andrew stated that the easement would run along the middle of the lots. Page 1 There being no further comments the public hearing was closed. �15-0395 Moved by Commissioner Hardy, seconded by Commissioner Davis, to pass Ordinance No. 15- 10808 on first reading vacating a 10 foot north -south utility easement running between Lots 15 and 16, Block 1 of the Quail Meadows Estates Addition. Aye: (5). Nay: (0). Motion carried. w (5.2) Public hearing and report on Petition No. 4375 (filed by Pat Beatty on behalf of OPG Land Development, LLC), requesting the vacation of the west 88 feet of a 20 foot s wide utility easement located on the north 20 feet of Lot 17, Block 12 of the Pacific Addition. (5.2a) First reading Ordinance No. 15-10807. Mayor Blanchard opened the public hearing. Dean Andrew, Director of Planning, explained the nature of the current request and the affected public and franchise utilities. There being no further comments the public hearing was closed. 15-0396 Moved by Commissioner Davis, seconded by Commissioner Hardy, to pass Ordinance No. 15- 10807 on first reading vacating the west 88 feet of a 20 foot wide utility easement located on the north 20 feet of Lot 17, Block 12 of the Pacific Addition. Aye: (5). Nay: (0). Motion carried. CONSENT AGENDA (6.1) Approve the minutes of October 5, 2015. 15-0397 Moved by Commissioner Crawford, seconded by Commissioner Ryan, to approve the consent agenda as presented. Aye: (5). Nay: (0). Motion carried. ADMINISTRATION (7.1) Authorize an agreement with P.B. Hoidale Company, Inc. to replace the fuel dispenser pumps and spill bucket at the city's fuel site. Jim Teutsch, Operations Manager, explained the project, bids received and fiscal impact. Commissioner Hardy asked how much the City saved by purchasing the fuel directly. Mr. Teutsch stated that he did not have the savings amount available but staff was not able to find a cheaper way to purchase the fuel than by using the fuel site. Jason Gage, City Manager, also stated that the city did not pay taxes on the fuel purchased which could be a significant savings. Mayor Blanchard asked about the warranty on the new system. Mr. Teutsch stated that all bidders provided the same warranty. 15-0398 Moved by Commissioner Davis, seconded by Commissioner Crawford, to authorize an agreement with P.B. Hoidale Company, Inc. to replace the fuel dispenser pumps in the amount of $22,732.60 and the diesel spill bucket in the amount of $1,863.85 at the city's fuel site for a total of $24,596.45. Aye: (5). Nay: (0). Motion carried. DEVELOPMENT BUSINESS None. OTHER BUSINESS Page 2 The Commission and Jason Gage, City Manager, provided information on the topics discussed at League of Kansas Municipalities conference over the last weekend. Mayor Blanchard announced events he attended over the weekend. (9.1) Request for executive session (legal). 15-0399 Moved by Commissioner Ryan, seconded by Commissioner Hardy, to recess into executive session y for 50 minutes to discuss with legal counsel matters subject to the attorney-client privilege for the reason that public discussion of those matters would waive the privilege and adversely affect the City's interest in the matters and reconvene at 5:30 p.m. U The City Commission recessed into executive session at 4:40 p.m. and reconvened at 5:30 p.m. No action was taken. 15-0400 Moved by Commissioner Ryan, seconded by Commissioner Hardy, to extend the current executive session for an additional 15 minutes. Aye: (5). Nay: (0). Motion carried. The City Commission recessed into executive session at 5:30 p.m. and reconvened at 5:45 p.m. No action was taken. 15-0401 Moved by Commissioner Ryan, seconded by Commissioner Hardy, to extend the current executive session for an additional 10 minutes. Aye: (5). Nay: (0). Motion carried. The City Commission recessed into executive session at 5:45 p.m. and reconvened at 5:55 p.m. No action was taken. 15-0402 Moved by Commissioner Ryan, seconded by Commissioner Hardy, to extend the current executive session for an additional 20 minutes. Aye: (5). Nay: (0). Motion carried. The City Commission recessed into executive session at 5:55 p.m. and reconvened at 6:15 p.m. No action was taken. ADJOURNMENT 15-0403 Moved by Commissioner Board of City Commissii adjourned at 6:15 p.m. [SEAL] Ryan, seconded by Commissioner Hardy, that the regular meeting of the niers be adjourned. Aye: (5). Nay: (0). Motion carried. The meeting ason Gage, City Manager n Cjon)161'r Page 1