09-15-2015 Agenda and Packet 410 UPI
ISALINA PUBLIC LIBRARYI
301 West Elm Salina, Kansas 67401 Telephone: 785.825.4624 Fax: 785.823.0706 http://www.salpublib.org
MEETING NOTICE
GROUP: Board of Trustees DATE: September 15, 2015
CHAIRPERSON: KaremBonar TIME:_. 7 AM.
RECORDER: Sandy Wilcox PLACE: Campbell Room
AGENDA
Minutes
Public Comments
Friends of the Library
Action
Policy Updates
Orientation: Dianna Waite
Reports
Financial
Activity & Stats
Team Update
Librarian
New Business & Board Comments
NEXT MEETING: October 20, 2015
One Library, One Staff
Connecting people to information, learning and culture
-1063-
The 2015 Public Hearing of the Salina Public Library Board of Trustees was held at 7:00
a.m. on Tuesday August 18, 2015, in the Tech Center meeting room.
The following Board members were present: Karma DeForest,Cassidy Maples, David
Greiser, Jon Blanchard, Mary Lemon, Neal Zouzas, Mary Shaffer and Karen Bonar.
Others present were Joe McKenzie and Sandy Wilcox.
Karen Bonar called the Public Hearing to order. Karen Bonar asked for public comments.
There were none.
15-18 On a motion made by David Greiser and seconded by Karma DeForest it was
RESOLVED THAT: The Board of Trustees of the Salina Public Library adjourns the
August 18, 2015 Public Hearing on the 2016 Budget. Motion passed P.1063 8/18/2015
Secretary/Treasurer, David Greiser
Recorder: Sandra Wilcox
SALINA PUBLIC LIBRARY
REVENUE/EXPENDITURE REPORT
August 2015
0 _ I L .) 4 U
August Jan-Aug 2015 Budget $Over Budget %of Budget
Income
305 • APPROPRIATIONS 2,044,193.83 2,157,257.00 -113,063.17 94.76%
306 TRANSFER FROM
310 • UNENCUMBERED CASH BAL REV YR 186,915.00 188,446.00 -1,531.00 ' 99.19%
315 • INTEREST INCOME 36.94 268.10 200.00 68.10 134.05%
316 MISC. INCOME 0.00 0.00 0.0%
Total Income 36.94 2,231,376.93 2,345,903.00 -114,526.07 95.12%
Expense
410 • SALARIES 113,397.22 896,625.49 1,464,403.00 -567,777.51 61.23%
411 SECURITY 5,004.32 38,570.56 62,000.00 -23,429.44 62.21%
412 • PERIODICALS-REFERENCE 521.38 7,173.60 22,000.00 -14,826.40 32.61%
415 • LIBRARY MATERIALS
02-415 • YOUTH SERVICES 2,842.23 20,896.87 40,000.00 -19,103.13 52.24%
05-415 INFORMATION SERVICES/CAMPBELL 314.04 4,197.42 7,000.00 2,802.58 - 59.96%
08-415• ADULT COLLECTION 4,949.58 33,656.20 86,000.00 -52,343.80 39.14%
Total 415 • LIBRARY MATERIALS 8,105.85 58,750.49 133,000.00 -74,249.51 44.17%
417-LIBRARY MATERIAL-NON PRINT 6,406.31 57,930.13 92,000.00 -34,069.87 62.97%
418 E-RESOURCE5 366.26 $36,321.73 $73,000.00 -$36,678.27 49.76%
420 • SUPPLIES 600.86 6,104.14 10,000.00 -3,895.86 61.04%
425 • POSTAGE 450.00 3,732.20 8,000.00 -4,267.80 46.65%
430 • WATER 1,860.69 5,074.02 8,500.00 -3,425.98 59.69%
435 • LIGHT&HEAT 7,522.87 56,086.15 95,000.00 -38,913.85 59.04%
0 • TELEPHONE 422.82 3,509.07 - 6,000.00 -2,490.93 58.49%
5• REPAIRS&MAINT 1,674.92 26,770.08 45,000.00 -18,229.92 59.49%
450 • FURNITURE&EQUIPMENT 0.00 2,543.73 5,000.00 -2,456.27 50.88%
460 • STAFF DEVELOPMENT&TRAVEL 1,461.21 5,212.74 12,000.00 -6,787.26 43.44%
465 •ACCOUNTING 0.00 6,386.00 7,000.00 -614.00 91.23%
470 • INSURANCE 164.50 11,739.62 25,000.00 -13,260.38 46.96%
474-CONNECTIONS 340.27 4,233.67 8,000.00 -3,766.33 52.92%
475-PR MARKETING 3,168.96 22,673.92 30,000.00 -7,326.08 75.58%
485 • TECHNOLOGY 2,161.52 40,415.03 70,000.00 -29,584.97 57.74%
505 • CONTINGENCY 439.83 2,983.92 10,000.00 -7,016.08 29.84%
510 • CAPITAL EXPENDITURES 0.00 3,531.80 160,000.00 -156,468.20 2.21%
Total Expense ,,;154,069:79 1,510,;29,6,368.09 `.,2:,345,90,3.00 =1,049534.91 : 4 "55:26%
August Jan-Aug 2015 Budget $Over Budget %of Budget
Income
305-2 • APPROPRIATIONS(EMP BEN) 427,781.87 449,376.00 -21,594.13 95.2%
310-2 • UNENCUMB CASH BAL PREV(EMP B) 31,274.00 34,335.00 -3,061.00 91.09%
Total Income Employee Benefit 0.00 459,055.87 483,711.00 -24,655.13 94.9%
Expense
760 • SOCIAL SECURITY TAXES EMPLOYER 8,004.61 64,053.70 112,053.00 -47,999.30 57.16%
765 • KPERS EXPENSE EMPLOYER 10,701.28 84,005.47 131,705.00 -47,699.53 63.78%
770 • UNEMPLOYMENT INS EMPLOYER 103.37 827.34 1,464.00 -636.66 56.51%
775 • HEALTH INSURANCE EMPLOYER 17,120.00 132,452.00 233,289.00 -100,837.00 56.78%
780 • WORKERS COMP INSURANCE 448.00 3,885.00 5,200.00 -1,315.00 74.71%
tal Expense Employee Benefit 36,377.26 285,223.51 483,711.00 -198,487.49 58.97%
Page 1 of 1
- r
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MONTHLY ACTIVITY REPORT
40 410
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:Outreach >ir i _; -..� . '',
IhfOrmBtlOnErVICeS.��t'.�'�..��:�:F:�_as.`.. :. ..tM�'.� :'r, : ..�F„ _Cx'+ �. ..:.; .:Wi=tt
Chat: Activities/Contacts: 32
On-line Ask a Librarian: . - 28 Adult Engagement: 197
Program Attendance: 64 _Youth Engagement: 111
- Info Services Questions: 2,071 Building Use: 1,559
Interlibrary Loans: 351
T echnology-Center Y 'ai_,`: ,a"S,rxY , "''iWi CLASS*'ai t. ,4 M3 {' . ki... z
Reservations: 4,756 Sessions: 1
Wireless: -- - - - 6,309 Participants: 4
Computer Students: 26 .
I Public Relat onstActiSrities .;m'
Press
Rel/Articles/Ads/PSAs: 24
External Contacts: 2
.Youth`Services Department v ; «{s ;ro y Internal PR: 4
Program Attendance: 215
Computer Use 353 :Security api;` _ ,g; e -
Group Visits: 0 Visitors: 24,914
ittreach: 0 Incidents: 5
Alarms: 252
_ _ Circulation of:Materials _ : -AUGUSTS:2015ivt,t':_AU_GUST 2014,_.. _ r ,YTD:2015<ly ; N-T.I 2014 . .
Adult Materials: 26,824 27,325 206,138 217,833
Adult Renewals: 3,213 3,347 24,784 23,715 .
Youth Services Materials: 12,929 13,721 105,380 110,191
Youth Services Renewals: 1,704 1,460 13,112 . . 12,167
eLibrary: 2,573 1,832 18,372 - 14,264
}T0t8LCirCUl$ted s M,f 4 47,243 47,685 367,786 378,170
Borrowers: .__ ..-4.f^.�a:.::.a..
Adult Borrowers:(includes Y.S.) 8,900 9,101 68,793 72,239
Child Borrowers: 877 882 7,672 . 8,690
;New Library'Cards �? ` }
Adult: • 259 268 1,834 1,926
Youth Services: 84 135 6,879 1,031
Materials Reservedr f"E� 1,772 1,741 14,110 14,148
Collection Management ;v - -:} x . k .a-y"'. Meeting;,Room-Use':: ``..'"„,1 ,- ,' .. t t",-
Items Processed Monthly YTD Room Monthly YTD
oult: 699 6,006 Prescott Room: 10 192
uth Services: 259 2,856 Small Conf Room 1&2 57 445
Total: 958 8,862 Tech Center Conf Rm: 20 180
Silent Study 1 &2: 186 1,417
Deleted: 2,023 9,260 Learning Center 1 & 2: 20 263
•
Librarian's Report
It has been a fairly quiet couple of weeks at the library—a conspiracy of non-readers, but, it
usually happens in this time between seasons. And, it's okay to have some slower days for our
staff, collection and building. Starting this week, CLASS gets rolling and pre-school programs
kick back in next week and there are more things Tech on the calendar too.
Staffing: One of our part time positions in adult circulation will be taken by our shelver Logan
Schmidt. It's a good upgrade for him and he will have a positive presence at the circulation
desk.There are interviews scheduled for his shelving position, and for a part time opening.
Robyn Smoot is picking up her full time duties in the Business Office quickly as Roberta is
training her this month.
Unique:This will"be a focus of our meting this month. Melanie Hedgespeth and Dianna Waite
have worked with Unique and with PTFS/Koha, our automation system to get this trial started.
It's just a 90 day trial. We'll back up a month in our system so Unique has something to begin to
go after right away. We'll have them focus on accounts of$50 or more, and then have them
report people to the credit people for accounts of$50 or more. It takes quite awhile to get to
that point and many notices, phone calls and letters. Unique won't start on an account until
we've already tried for a month. So,they come in to play when things are long over-due and
they'll keep trying for 120 more days, so it can be a 6 month process. We'll post a small sign at
the circulation counters as we start the trial to alert the patrons to this change. Dianna will
attend the meeting and update us on this project.
Class starts this week. Pre-school Storytimes get underway next week in Youth Services.
They've been continuing the popular Brainy Babies programs every week in the Imagination
Station. Note-they are also going to do an Intergenerational Storytime at McCall Manor on
September 23`d.There are several cool programs scheduled for kids in this month's calendar.
Tech has been active with their Tech Clubs for kids and other technology training classes.
Tech is also looking at adding gaming space in the Tech Center Conference Room. We are
looking at the use of the room for meetings and considering a dual use of the room. We do
daily gaming outside the room in the Tech Center at this time.There would be several steps to
this room transition. The Tech Center opened in 2005.
I've added a quick report to the agenda on our team situation. While we haven't started this
yet, I want you to be aware of this new staff activity and expect regular updates on ideas and
actions. About 20 years ago, we added a line item to the budget in advance and it served to
point us in the direction of the future.
We are looking forward to a productive fall season when we'll have lots of interesting classes
and programs, form some teams, review policies and connect many people to information,
learning and culture. See you on Tuesday morning.
Joe