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08-17-2015 MinutesCITY OF SALINA, KANSAS REGULAR MEETING OF THE BOARD OF COMMISSIONERS August 17, 2015 :00 p.m. The City Commission convened at 2:30 p.m. for Discussion and review of substantial interest, conflicts of interest, and ethical guideline provisions and at 3:45 p.m. for Citizens Forum. sThe Regular Meeting of the Board of Commissioners was called to order at 4:00 p.m. in Room 107, City -County Building. Roll call was taken followed by the Pledge of Allegiance and a moment of 3 silence. Those present and comprising a quorum: Mayor Jon R. Blanchard (presiding), Commissioners ,Kaye Crawford, Trent Davis, Randall Hardy, and Karl Ryan. Also present: Jason Gage, City Manager; Michael Schrage, Deputy City Manager; Greg Bengtson, City Attorney; and Shandi Wicks, City Clerk. AND PROCLAMATIONS None. CITIZEN FORUM Greg Stephens & Penny Bettles, Salina Downtown, Inc thanked staff for their work on the Sav-A- Lot project and distributed recycle bags to staff and the Commission. PUBLIC HEARINGS AND ITEMS SCHEDULED FOR A CERTAIN TIME (5.1) Public hearing on the proposed 2016 budget (continued from August 10, 2015). (5.1a) Second reading Ordinance No. 15-10792 adopting the 2016 budget. (5.1b) Resolution No. 15-7272 establishing fees for services in the comprehensive fee schedule. The public hearing was continued from the August 10, 2015 meeting. Rod Franz, Director of Finance and Administration, summarized the proposed budget, expenditures and mill levy. Mr. Franz noted an amendment to the sanitation fees listed in the comprehensive fee schedule provided. Commissioner Hardy asked if the false alarm fees pertained to commercial businesses only. Chief Brad Nelson responded by stating that the false alarm fees were for both residential and commercial alarms. Commissioner Hardy felt that the false alarm fees were a little low. Chief Nelson responded by stating that the fees established were in line with various cities. Jason Gage, City Manager, responded by stating that the fees listed were comparable to the fees listed in other cities. A conversation ensued between the Commission and Chief Nelson on the false alarm fees and offenses. Judy Larson, 715 N. Ninth, asked if a commercial business' alarm system did not work properly if the business' insurance premium would increase. Chief Nielson responded by stating that the insurance premium could increase. Page 1 There being no further comments the public hearing was closed. Commissioner Crawford thanked staff and fellow commissioners for the hard work on the 2016 budget. 15-033$ Moved by Commissioner Davis, seconded by Commissioner Hardy, to adopt Ordinance No. 15- w 10792 on second reading. A roll call vote was taken. Aye: (5) Crawford, Davis, Hardy, Ryan, Blanchard. Nay: (0). Motion carried. 0 N 15-0329 Moved by Commissioner Davis, seconded by Commissioner Ryan, to adopt Resolution No. 15- 2 7272. Aye: (5). Nay: (0). Motion carried. C U Jason Gage, City Manager, noted that typically a pay plan would be included with the budget item, staff is currently working on the pay plan and it would be brought back to the Commission at a later date. CONSENT AGENDA (6.1) Approve the minutes of August 10, 2015. (6.2) Award contract for the 2015 Structure Demolition Project No. DS 15-0001 and Project No. 15-0003 to Excel Dirt & Excavating, in the amount of $64,600 representing $40;700 for Project No. 15-0001 and $23,900 for Project No. 15-0003. (6.3) Approve Resolution No. 15-7270 authorizing the Mayor to execute a license agreement with Payne Oil Company, Inc. to allow the proposed awnings and signage for Payne Oil Company, Inc. to extend over the public sidewalk in front of the building at 510-514 East Iron Avenue. (6.4) Approve Resolution No. 15-7271 establishing fees in the comprehensive fee schedule related to the False Alarm Ordinance. (6.5) Approve Resolution No. 15-7273 authorizing the City Manager to execute an alarm administrator contract with PMAM Corporation for the purpose of serving as the City's "alarm administrator' pursuant to Article III, Chapter 30 of the Salina Code, in compliance with federal, state, and local regulations. Mayor Blanchard requested that Items 6.5 be removed from the consent agenda 15-0330 Moved by Commissioner Hardy, seconded by Commissioner Davis, to approve the consent agenda less item 6.5. Aye: (5). Nay: (0). Motion carried. (6.5) Approve Resolution No. 15-7273 authorizing the City Manager to execute an alarm administrator contract with PMAM Corporation for the purpose of serving as the City's "alarm administrator" pursuant to Article III, Chapter 30 of the Salina Code, in compliance with federal, state, and local regulations. Chief Brad Nelson summarized the contract. Mayor Blanchard asked if the fines would be paid to PMAM Corporation. Aaron Martin, Clark, Mize & Linville, responded by stating that the fees would be collected by PMAM Corporation. Commissioner Davis asked if the Police Department would notify PMAM Corporation if a customer would need to be billed. Chief Nelson responded by stating that the same report Page 2 would be accessed by both the Police Department and PMAM Corporation. Commissioner Hardy asked if a bill was not paid, would a third party collection service hired by PMAM Corporation be designated to collect the fees. Mr. Martin responded by stating that the contract did not include a third party collection service. w Mayor Blanchard asked how long the contract was valid. Mr. Martin responded by stating that the initial term of the contract was a three (3) year contract with an automatic extension 8 from year to year unless either party notifies the other in writing of the wish to cancel the contract. 15-031 oved by Commissioner Crawford, seconded by Commissioner Ryan, to adopt Resolution No. 15- 7273. Aye: (5). Nay: (0). Motion carried. (7.1) Resolution No. 15-7274 authorizing the Mayor to enter into an agreement with SB Friedman & Company for New Markets Tax Credit Consulting Services on a contingent fee basis. Michael Schrage, Deputy City Manager, explained the agreement, New Markets Tax Credits, bond counsel representation and the fiscal impact. Commissioner Davis thanked staff for all of their work on providing the Commissioners the needed information on this item. Mayor Blanchard asked for information on the ownership transfer of the property. Mr. Schrage responded by stating that the buyback date could be day one or two of the seventh (7N) year. Jason Gage, City Manager, explained the roles of Gilmore & Bell and The Leverage Group on the item. Mayor Blanchard asked for the date on the 2015 allocation. Mr. Schrage responded by stating that staff would know within the next couple weeks the date of the 2015 allocation. Mayor Blanchard asked when the 2016 allocation would take place. Mr. Schrage responded by stating that the 2016 allocation would take place in the third quarter of 2016. A conversation ensued between Mayor Blanchard, Mr. Schrage and Mr. Gage regarding the timeline, creation of the Community Development Entity (CDE), the New Market Tax Credits and the agreement with SB Friedman & Company. Pat Beatty, Overland Property Group, stated that he was a private donor for the Salina Field House and provided information on New Markets Tax Credits, the investment allocations and the project costs. 15-0332 Moved by Commissioner Hardy, seconded by Commissioner Davis, to adopt Resolution No. 15- 7274 authorizing the Mayor to enter into an agreement with SB Friedman & Company for New Markets Tax Credit Consulting Services on a contingent fee basis. Mayor Blanchard thanked Mr. Beatty and staff for their work and felt that it was a great opportunity. Aye: (5). Nay. (0). Motion carried. Page 3 DEVELOPMENT BUSINESS OTHER BUSINESS N Commissioner Hardy noted his recent experience at the Kenwood Cove Aquatic Center. a w Mayor Blanchard stated that he was able to represent the City on the groundbreaking at the ESt. John's Missionary Baptist Church and the Kansas Wesleyan University Worship on the Lawn event. Commissioner Crawford stated that she would be knocking on doors to solicit interest for members to the Animal Control Advisory Board. (9.1) Request for executive session (legal). 15-0333 Moved by Commissioner Ryan, seconded by Commissioner Hardy, to recess into executive session for 10 minutes to discuss with legal counsel matters subject to the attorney-client privilege for the reason that public discussion of those matters would "wive the privilege and adversely affect the City's interest in the matters and reconvene at 5:40 p.m. The City Commission recessed into executive session at 5:30 p.m. and reconvened at 5:40 p.m. No action was taken. ADJOURNMENT 15-0334 Moved by Commissioner Hardy, seconded by Commissioner Davis, that the regular meeting of the Board of City Commissioners be adjourned. Aye: (5). Nay: (0). Motion carried. The meeting adjourned at 5:40 p.m. [SEAL] ATTEST: Jason Gage4anager Page 4