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08-10-2015 MinutesI; f'� LI i1 F_i'� i CITY OF SALINA, KANSAS REGULAR MEETING OF THE BOARD OF COMMISSIONERS August 10, 2015 4:00 p.m. N N The City Commission convened at 2:30 p.m. for Budget: Final Issues and Options and at 3:45 p.m. for Citizens Forum. The Regular Meeting of the Board of Commissioners was called to order at 4:00 p.m. in Room 107, City -County Building. Roll call was taken followed by the Pledge of Allegiance and a moment of g silence. Those present and comprising a quorum: Mayor Jon R. Blanchard (presiding), Commissioners Kaye Crawford, Trent Davis, Randall Hardy, and Karl Ryan. Also present: Jason Gage, City Manager; Michael Schrage, Deputy City Manager; Greg Bengtson, City Attorney; and Shandi Wicks, City Clerk. AWARDS AND PROCLAMATIONS None. CITIZEN FORUM None. I PUBLIC HEARINGS AND ITEMS SCHEDULED FOR A CERTAIN TIME (5.1) Public hearing on the proposed 2016 budget. (5.1a) First reading Ordinance No. 15-10792 adopting the budget. Mayor Blanchard opened the public hearing. Rod Franz, Director of Finance and Administration, summarized the proposed budget, challenges, revenues, proposed mill levy and expenditures. Karen Shade, 111 Wisconsin, stated that she was interested in the law and order budgets for both Saline County and the City of Salina and provided the total budget amount per year per resident. Mayor Blanchard provided his thoughts on the information Ms. Shade provided. 15-0316 Moved by Commissioner Ryan, seconded by Commissioner Davis, to continue the public hearing to August 17, 2015 at 4:00 p.m. Aye: (5). Nay: (0). Motion carried. 15-0317 Moved by Commissioner Hardy, seconded by Commissioner Davis, to pass Ordinance No. 15- 10792 on first reading adopting the budget. Aye: (5). Nay: (0). Motion carried. i CONSENT AGENDA (6.1) Approve the minutes of August 3, 2015. (6.2) Consider recommendations for grant fund allocation to local agencies for the 2015 Kansas Emergency Solutions Grant. (6.3) Approve Resolution No. 15-7243 authorizing the Mayor to execute an agreement with Webster Conference Center to provide sanitary sewer service to buildings and Page 1 N 15-0318 U 15-0319 15-0320 15-0321 facilities occupied by Webster Conference Center and approve Resolution No. 15- 7244 authorizing the Mayor to execute a license agreement with Webster Conference Center authorizing a private sanitary sewer service line to be installed in the Pleasant Hill Road right-of-way. Moved by Commissioner Crawford, seconded by Commissioner Ryan, to approve the consent agenda as presented. Aye: (5). Nay: (0). Motion carried. 1 ADMINISTRATION (7.1) Second reading Ordinance No. 15-10789 amending Salina Code Section 1-8 pertaining to prevailing federal or state law and conflict between code provisions, and repealing the existing section. Mayor Blanchard noted that Ordinance No. 15-10789 was passed on first reading on August 3, 2015 and since that time no comments have been received. Moved by Commissioner Davis, seconded by Commissioner Hardy, to adopt Ordinance No. 15- 10789 amending Salina Code Section 1-8 pertaining to prevailing federal or state law and conflict between code provisions, and repealing the existing section on second reading. A roll call vote was taken. Aye: (5) Crawford, Davis, Hardy, Ryan, Blanchard. Nay: (0). Motion carried. (7.2) Second reading Ordinance No. 15-10790 levying special assessments against certain lots and pieces of property to pay the cost of abatements of nuisances. Rod Franz, Director of Finance, explained that one payment was received since the first reading of the ordinance. Moved by Commissioner Hardy, seconded by Commissioner Davis, to adopt Ordinance No. 15- 10790 levying special assessments against certain lots and pieces of property to pay the cost of abatements of nuisances on second reading, as amended. A roll call vote was taken) Aye: (5) Crawford, Davis, Hardy, Ryan, Blanchard. Nay: (0). Motion carried. (7.3) Second reading Ordinance No. 15-10791 levying special assessments against certain lots and pieces of property to pay the cost of the repair of sidewalks. Mayor Blanchard noted that Ordinance No. 15-10791 was passed on first reading on August 3, 2015 and since that time no comments have been received. Moved by Commissioner Davis, seconded by Commissioner Crawford, to adopt Ordinance No. 15-10791 levying special assessments against certain lots and pieces of property to pay the cost of the repair of sidewalks on second reading. A roll call vote was taken. Aye: (5) Crawford, Davis, Hardy, Ryan, Blanchard. Nay: (0). Motion carried. (7.4) Resolution No. 15-7268 authorizing the City Manager to enter into an agreement with Tria Health for medication therapy management effective October 1, 2015. Natalie Fischer, Director of Human Resources, explained the agreement. Commissioner Davis asked how the projected savings was determined. Ms. Fischer responded by stating that the projected savings were determined by generic utilizations, health care avoidance savings and compliance with prescribed medications. Matt Baki, Tria Health, responded by stating that once Tria Health received information from MedTrak they contact the plan individual to receive medication information and assist to find Page 2 15-0322 J alternative medications. Commissioner Davis asked if the participant cost for the tobacco cessation program included medication. Mr. Baki responded by stating that the participant cost did not cover the medication costs. Commissioner Hardy asked what the best incentive was for higher participation in the program. Mr. Baki responded by stating that the best incentive was to encourage use of generics and there was an option to lower the co-insurance rate. A conversation ensued between the Commission and Mr. Baki regarding the; incentives program, use of generics over the name brand and the pharmacy advocate program. Mayor Blanchard asked how long the city's contract was with MedTrak. Ms. Fischer responded by stating that the city had been with MedTrak since June 2012. Mayor Blanchard asked if the city would change their prescription benefit management company from MedTrak, would Tria Health be able to work with a different company. Mr. Baki responded by stating that Tria Health could work with any prescription benefit management company. i Ms. Fischer provided additional information regarding the current prescription plan. Jason Gage, City Manager, provided his thoughts on the programs and agreement. Mayor Blanchard asked how much the agreement would cost. Ms. Fischer responded by stating that the agreement cost for one year was approximately $40,000. Mayor Blanchard asked for a conservative estimate in savings. Mr. Baki responded by stating that there could be an estimate in savings in $5,000 or more. A conversation ensued between the Commission and Mr. Baki regarding the use of local pharmacies. Mayor Blanchard asked if a commissioner would like to see the agreement prior to approval since the City Manager would be signing the agreement. The Commission did not request to see the agreement prior to the approval. I Commissioner Hardy asked when a report would be available for the Commission. Mr. Gage responded by stating that a report could be brought back in approximately six (6) months. Moved by Commissioner Crawford, seconded by Commissioner Ryan, to adopt Resolution No. 15- 7268 authorizing the City Manager to enter into an agreement with Tria Health for medication therapy management effective October 1, 2015. Aye: (5). Nay: (0). Motion carried. (7.5) Resolution No: 15-7269 authorizing the Mayor to execute a license agreement with the Rebecca L. Augustine Trusts. Dan Stack, City Engineer, explained the agreement. Greg Bengtson, City i Attorney, explained the modifications to the license agreement. Commissioner Davis asked if there were any permanent structures within this area. Mr. Stack responded by stating that there were currently no permanent structures in this area. Commissioner Hardy asked what the right-of-way was originally used for. Dean Andrew, Director of Planning, responded by providing a history of the use of the property and the Page 3 15-0323 15-0324 dedication of the right-of-way. Moved by Commissioner Davis, seconded by Commissioner Ryan, to adopt Resolution No. 15- 7269 authorizing the Mayor to execute a license agreement with the Rebecca L. Augustine Trusts. Aye: (5). Nay: (0). Motion carried. (7.6) Discussion and review of substantial interest and conflicts of interest provisions. Jason Gage, City Manager, explained the provisions and the staff suggested approach. Commissioner Davis asked if being an advocate for a strong or particular movement would fall under substantial interest. Greg Bengtson, City Attorney, responded by stating that it would not fall under substantial interest but could fall under conflict of interest. Mayor Blanchard provided his thoughts on serving on boards, board orientation, the provisions and the need to look at the APA Ethical Principles. Commissioner Ryan provided thoughts on his experience serving on a city board, agreed with the needed requirement to require board members to attend orientation and provided his thoughts on the provisions. A conversation ensued between the Commission, Mr. Gage and Mr. Bengtsori regarding the provisions and serving on boards. Commissioner Crawford provided her thoughts on the provisions and stated that the ability to find the expression of interest form and information on the boards and commissions on the website was difficult. Commissioner Hardy provided his thoughts on the provisions. The Commission responded to the key questions and issues asked by staff. A conversation ensued between the Commission, Mr. Gage and Mr. Bengtson pertaining to the common law test. Mayor Blanchard provided his thoughts on a member failing to follow the provisions and the need for the board liaisons to be more aware of the provisions. Mr. Gage stated that staff would compile a decision grid and schedule a study, session to bring the information back to the Commission. (DEVELOPMENT BUSINESS None. IOTHER BUSINESS Moved by Commissioner Ryan, seconded by Commissioner Crawford, to recess into executive session for 15 minutes to discuss with legal counsel matters subject to the attorney-client privilege for the reason that public discussion of those matters would waive the privilege and adversely affect the City's interest in the matters and reconvene at 6:35 p.m. The City Commission recessed into executive session at 6:20 p.m. and reconvened at 6:35 p.m. No action was taken. Page 4 N z w 15-03,26 15-0327 p`i D Moved by Commissioner Ryan, seconded by Commissioner Davis, to add item 7.7 to Ithe agenda an action to consider filing an interpleader for resolution of conflicting claims to artificial turf currently in the city's possession at the Bicentennial Center. Aye: (5). Nay: (0). Motion6rried. (7.7) Consideration of filing an interpleader for resolution of conflicting claims to artificial turf currently in the city's possession at the Bicentennial Center. Moved by Commissioner Ryan, seconded by Commissioner Davis, to authorize 'staff to, if necessary, file an interpleader for resolution of conflicting claims to artificial turf currently in the city's possession at the Bicentennial Center. Aye: (5). Nay: (0). Motion carried. ADJOURNMENT I Moved by Commissioner Hardy, seconded by Commissioner Crawford, that the regular meeting of the Board of City Commissioners be adjourned. Aye: (5). Nay: (0). Motion carried. The meeting adjourned at 6:38 p.m. [SEAL] ATTEST: Shan, CMC, City Clerk Page 5