07-13-2015 Minutesi
Ef
�1
15-0270
,ITY OF SALINA, KANSAS
LIGULAR MEETING OF THE BOARD OF COMMISSIONERS
my 13, 2015
E:00 P.M.
City Commission convened at 2:30 p.m. for Budget Overview and at 3:45 p.m. for Citizens
Regular Meeting of the Board of Commissioners was called to order at 4:00 p.m. in Room 107,
-County Building. Roll call was taken followed by the Pledge of Allegiance and a moment of
ose present and comprising a quorum: Mayor Jon R. Blanchard (presiding), Commissioners
ye Crawford, Trent Davis, Randall Hardy, and Karl Ryan.
so present: Jason Gage, City Manager; Michael Schrage, Deputy City Manager; Greg Bengtson,
.y Attorney; and Shandi Wicks, City Clerk.
WARDS AND PROCLAMATIONS
None.
FORUM
Ray Hruska, 235 N. Santa Fe, spoke regarding open meetings and the meeting pertaining to
economic development. Greg Bengtson, City Attorney, explained what constituted an open
meeting under the Kansas Open Meetings Act and provided information on the economic
development meeting that recently took place.
HEARINGS AND ITEMS SCHEDULED FOR A CERTAIN TIME
(5.1) Public hearing and report on Petition #4370, filed by J. Vosseller on behalf of the
USD No. 305 Board of Education located at 1135 Lakewood Circle, requesting
vacation of a 160 ft. portion of a 20 feet north -south utility easement located on Lot
1, Block 1 of the Lakewood School Addition to the City of Salina, Saline County,
Kansas.
(5.1a) First reading Ordinance No. 15-10786.
Mayor Blanchard opened the public hearing.
Dean Andrew, Director of Planning, explained the request, affected public and franchise
utilities and recommended action.
Mayor Blanchard asked who would pay for the relocation of the line. Mr. Andrew
responded by stating that the school district would pay for the line relocation.
Warren Ediger, Architect for USD No. 305, requested that the ordinance be approved on
first and second reading today.
There being no further comments the public hearing was closed.
4oved by Commissioner Davis, seconded by Commissioner Hardy, to pass Ordinance No. 15-
0786 on first reading. Aye: (5). Nay: (0). Motion carried.
Page 1
N
15-0272
Z
W
U
15-0273
15-0274
ed by Commissioner Hardy, seconded by Commissioner Davis, to declare a compelling public
,ose exists for second reading approval of Ordinance No. 15-10786 on the same day as the first
4oved by Commissioner Hardy, seconded by Commissioner Davis, to adopt Ordinance No. 15-
0786 on second reading. A roll call vote was taken. Aye: (5) Crawford, Davis, Hardy, Ryan,
lanchard. Nay: (0). Motion carried.
SENT AGENDA
(6.1) Approve the minutes of July 6, 2015.
(6.2) Resolution No. 15-7257 appointing a member to the Saline County Community
Corrections Advisory Board.
(6.3) Resolution No. 15-7261 authorizing the Mayor to execute a First Amendment to the
Owner's Representative Agreement with FREW Development Group, LLC.
(6.4) Authorize rehabilitation of the Chlorine Building hoist system at the Water
Treatment Plant, Project No. 14-3054 with Independent Electric of Topeka, Kansas
in the amount of $26,400 and for painting the hoist system crane structure with
Hartwood Painting, Inc. of Salina, Kansas in the amount of $26,000.
(6.5) Authorize purchase of five Remote Telemetry Units from R.E. Pedrotti Co., Inc. of
Mission, Kansas, in the amount of $98,645.
ed by Commissioner Crawford, seconded by Commissioner Davis, to approve the consent
da as presented. Aye: (5). Nay: (0). Motion carried.
TION
(7.1) Second reading Ordinance No. 15-10784 amending Section 5-25 of the Salina Code
by adding Oakdale Park to the list of properties owned by the City eligible for the
issuance of alcoholic liquor special event permits.
Mayor Blanchard noted that Ordinance No. 15-10784 was passed on first reading on July 6,
2015 and since that time no comments have been received.
4oved by Commissioner Hardy, seconded by Commissioner Davis, to adopt Ordinance No. 15-
0784 on second reading amending Section 5-25 of the Salina Code by adding Oakdale Park to the
.st of properties owned by the City eligible for the issuance of alcoholic liquor special event
ermits. A roll call vote was taken. Aye: (5) Crawford, Davis, Hardy, Ryan, Blanchard. Nay: (0).
4otion carried.
(7.2) Second reading Ordinance No. 15-10782 amending the list of permitted uses in
Section 42-252 of the C-1 (Restricted Business) district regulations, Section 42-267 of
the C-2 (Neighborhood Shopping) district regulations, Section 42-282 of the C-3
(Shopping Center) district regulations, Section 42-302 of the C-4 (Central Business)
district regulations, Section 42-317 of the C-5 (Service Commercial) district
regulations, Section 42-332 of the C-6 (Heavy Commercial) district regulations and
Section 42-338 of the C-7 (Highway Commercial) district regulations in Article VI,
Division 14 of the Zoning Ordinance to add any similar use as a catchall provision
to the permitted use section of each commercial district.
Page 2
115-0275
0
Z
a
W
y
C
U
15-0276
P(,
Mayor Blanchard noted that Ordinance No. 15-10782 was passed on first reading on July 6,
2015 and since that time no comments have been received.
Moved by Commissioner Davis, seconded by Commissioner Crawford, to adopt Ordinance No.
15-10782 on second reading amending the list of permitted uses in Section 42-252 of the C-1
(Restricted Business) district regulations, Section 42-267 of the C-2 (Neighborhood Shopping)
district regulations, Section 42-282 of the C-3 (Shopping Center) district regulations, Section 42-302
of the C-4 (Central Business) district regulations, Section 42-317 of the C-5 (Service Commercial)
district regulations, Section 42-332 of the C-6 (Heavy Commercial) district regulations and Section
42-338 of the C-7 (Highway Commercial) district regulations in Article VI, Division 14 of the
Zoning Ordinance to add any similar use as a catchall provision to the permitted use section of
each commercial district. A roll call vote was taken. Aye: (5) Crawford, Davis, Hardy, Ryan,
Blanchard. Nay: (0). Motion carried.
(7.3) Second reading Ordinance No. 15-10785 amending Section 42-596(a) of Article VIII
of the Zoning Ordinance to clarify and update the duties, responsibilities and
authority of the Zoning Administrator.
Mayor Blanchard noted that Ordinance No. 15-10785 was passed on first reading on July 6,
2015 and since that time no comments have been received
4oved by Commissioner Hardy, seconded by Commissioner Davis, to adopt Ordinance No. 15-
0785 on second reading amending Section 42-596(a) of Article VIII of the Zoning Ordinance to
larify and update the duties, responsibilities and authority of the Zoning Administrator. A roll
all vote was taken. Aye: (5) Crawford, Davis, Hardy, Ryan, Blanchard. Nay: (0). Motion carried.
(7.4) Resolution No. 15-7260 authorizing the Mayor to execute an Owner's
Representative Agreement with FREW Development, LLC ("FREW"), setting forth
the terms and conditions relating to FREW's proposed owner's representative
services for the Salina Field House.
Dion Louthan, Director of Parks and Recreation, explained the agreement and noted that a
check was received from the Greater Salina Community Foundation.
Todd Nelson, FREW Development Group, LLC, thanked the commission for the
opportunity to serve on another project.
Mayor Blanchard thanked Keith Searcy for all of his hard work on the current projects.
Mayor Blanchard asked about the monthly fee that was included at the conclusion of the
prior agreement with FREW Development Group, LLC but was not included in the current
agreement. Mr. Louthan responded by stating that staff' felt since the owner's
representative was on board early enough it allowed for better control of the schedule of
the project.
Mayor Blanchard asked staff to summarize the phases of the Salina Field House project.
Jason Gage, City Manager, responded by stating that the project phase began with the
design services and continued to explain the owner's representative and the construction
manager roles.
Commissioner Davis asked if the agreement would need to go out for bid. Mr. Gage
responded by stating that for professional services, a base selection process was used to
pick the firm.
Page 3
{
i
F��I_
Ray Hruska, 235 N. Santa Fe, asked how the project would be paid for. Mr. Gage
responded by stating that fifty percent of the funds were private donations and the
remaining fifty percent would be paid by the City of Salina with general obligation bonds.
Judy Larson, 715 N. Ninth, expressed her thoughts on the list of donors to remain
Z confidential.
a
w
15-027 Moved by Commissioner Davis, seconded by Commissioner Hardy, to adopt Resolution No. 15-
1-? 7260 authorizing the Mayor to execute an Owner's Representative Agreement with FREW
Development, LLC ("FREW"), setting forth the terms and conditions relating to FREW's proposed
owner's representative services for the Salina Field House. Aye: (5). Nay: (0). Motion carried.
0
(7.5) Resolution Nos. 15-7258 and 15-7259 extending substantial completion dates for
dangerous structure properties located at 623 North 13th & 1119 West Ash and
provide an update on Resolution Nos. 15-7199 through 15-7218 which provided for
repair or removal of designated dangerous structures and establishing a reasonable
time within which the repair or removal of such structures shall commence and be
substantially completed.
Jim Brown, Building Official, explained dangerous structure process, status on the repairs
of the properties and action options.
Commissioner Hardy asked for a status on the repairs at 623 N. 13th Street. Mr. Brown
responded by stating that work was started on the property without a permit and that the
work must be performed by a demolition contractor. Mr. Brown continued to state that
staff would be going to court later in July pertaining to this property.
Mayor Blanchard noted that eight (8) of the twenty (20) properties were in compliance, five
(5) of the properties were scheduled for demolition.
Mr. Gage asked what the status was of the property at 623 N. 13th. Mr. Brown responded by
stating that the siding, doors and roof structure were removed from the building and noted
that the structure was not secure at this time.
Mr. Gage asked if construction fencing was around the perimeter of the property. Mr.
Brown stated that currently the property did not have construction fencing. Mr. Gage
stated that he would be more comfortable if the property had construction fencing around
it.
Judy Larson, 715 N. Ninth, stated she was concerned about a liability issue if someone fell
or was injured on the property.
15-0278 Moved by Commissioner Davis, seconded by Commissioner Hardy, to adopt Resolution No. 15-
7258 finding that the structure at 623 N. 13th Street is unsafe or dangerous; directing structure be
,repaired or removed and the premises made safe and secure; fixing a date of September 11, 2015
within which the repair or removal shall be completed; and authorizing staff to proceed with the
demolition or repair if the owner(s) fail to comply. Aye: (5). Nay: (0). Motion carried.
15-0279 IlMoved by Commissioner Davis, seconded by Commissioner Ryan, to adopt Resolution No. 15-
7259 finding that the structure at 1119 West Ash is unsafe or dangerous; directing structure be
repaired or removed and the premises made safe and secure; fixing a date of September 11, 2015
within which the repair or removal shall be completed; and authorizing staff to proceed with the
demolition or repair if the owner(s) fail to comply. Aye: (5). Nay: (0). Motion carried.
Page 4
i
P",
1
(7.6) Consider accepting by donation properties located at 234 South Phillips and 409
West Euclid from the property owners
"
Gary Hobbie, Director of Development Services, explained the donations and condition of
" the properties.
Z
w Commissioner Davis asked what the estimated maintenance cost would be on the
properties. Mr. Hobbie responded by providing the amounts for the mowing services of
both properties and the cost of the structure demolition at 409 West Euclid.
D
Commissioner Hardy asked what the land could be used for. Mr. Hobbie responded by
O
stating that the properties would be owned by the City of Salina until a future land bank
was created then the properties would be transferred to the land bank. The properties
could be used for a donation to a not-for-profit organization.
15-0280 Moved by Commissioner Hardy, seconded by Commissioner Davis, to accept the donation of land
at 234 South Phillips and 409 West Euclid, allowing for the properties to be placed in control of the
City of Salina. Aye: (5). Nay: (0). Motion carried.
(7.7) Resolution No. 15-7256 authorizing the Mayor to execute an Architect Agreement with SFS
Architecture ("SFS"), setting forth the terms and conditions relating to SFS's proposed
architectural and engineering design services for the Salina Field House.
Dion Louthan, Director of Parks and Recreation, explained the agreement.
Cary Newman, SFS Architecture, stated that his company felt honored to be a part of the
project.
Commissioner Davis, asked if the Commission was interested, when would be a good time
to incorporate a public art piece in the project. Jason Gage, City Manager, responded by
stating that the timing was perfect to incorporate a public art piece for the project and
stated that budget and location of the art piece would be beneficial for staff.
Mayor Blanchard asked if the funds were currently available for the agreement. Mr.
Louthan responded by stating that there were funds currently available.
Ray Hruska, 235 N. Santa Fe, asked what the primary purpose was of a field house. Mayor
Blanchard stated that the field house would fill a need for a public recreation facility.
15-0281 Moved by Commissioner Hardy, seconded by Commissioner Davis, to adopt Resolution No. 15-
7256 authorizing the Mayor to execute an Architect Agreement with SFS Architecture ("SFS"),
setting forth the terms and conditions relating to SFS's proposed architectural and engineering
design services for the Salina Field House. Aye: (5). Nay: (0). Motion carried.
EVELOPMENT BUSINESS
BUSINESS
Mayor Blanchard stated that the City Commission approved in the past a resolution
supporting good governance for both the City of Salina employees and the Saline County
employees and would like Saline County Chairman Shadwick to have a conversation with
the fellow county commissioners regarding their conduct.
Page 5
I
15-028'2
O
N
U
15-0283
i
r
Commissioner Davis asked if the Commission would be interested in adding a public art
piece to the Salina Field House project. The Commissioners reached a consensus to include
the public art piece and it was suggested that the item be discussed in a study session.
Jason Gage, City Manager, stated that there were two components that would need to be
made on the item. The Commission and staff reached a consensus to hold a study session
on Monday, July 20, 2015 at 2:00 p.m.
(9.1) Request for executive session (real estate).
ved by Commissioner Ryan, seconded by Commissioner Hardy, to recess into executive session
10 minutes to discuss matters pertaining to the acquisition of real estate for the reason that
,lic discussion of the matter would adversely affect the City's position in relation to acquisition
the real estate and reconvene at 5:40 p.m.
The City Commission recessed into executive session at 5:30 p.m. and reconvened at 5:40
p.m. No action was taken.
wed by Commissioner Hardy, seconded by Commissioner Crawford, that the regular meeting
the Board of City Commissioners be adjourned. Aye: (5). Nay: (0). Motion carried. The
eting adjourned at 5:40p.m.
SEAL]
TTEST:
ihandi Wicks, CMC, City Clerk
Page 6