11-03-2003 MinutesCommission
Action #
03-6164
CITY OF SALINA, KANSAS
REGULAR MEETING OF THE BOARD OF COMMISSIONERS
NOVEMBER 3, 2003
4:00 p.m.
The City Commission convened at 3:00 p.m. in a Study Session for a Public Safety Mobile Data
Terminal Demonstration. The Regular Meeting of the Board of Commissioners was called to order
at 4:00 p.m. in Room 107, City -County Building. A roll call was taken followed by the Pledge of
Allegiance and a moment of silence.
There were present:
Mayor Alan E. Jilka, Chairman presiding
Commissioner Deborah P. Divine
Commissioner Donnie D. Marrs
Commissioner Monte D. Shadwick
Commissioner Paul G. Webb
comprising a quorum of the Board, also present:
Dennis M. Kissinger, City Manager
Mike Morgan, Deputy City Manager
Greg Bengtson, City Attorney
Barbara R. Weber, Deputy City Clerk
Absent: Lieu Ann Elsey, City Clerk
None.
CITIZEN FORUM
AWARDS - PROCLAMATIONS
(4.1) The month of November 2003 as "Home Health Month" in the City of Salina. Rosie
Anderson, Home Health Care Director, read the proclamation and announced upcoming events.
PUBLIC HEARINGS AND ITEMS SCHEDULED FOR A CERTAIN TIME
None.
CONSENT AGENDA
(6.1) Approve the minutes of October 27, 2003.
(6.2) Resolution No. 03-6002 approving urban functional classifications systems.
(6.3) Resolution No. 03-6003 establishing urban area boundary lines.
(6.4) Resolution No. 03-6004 establishing a service charge for a returned check.
Commissioner Divine asked Rodney Franz, Director of Finance and Administration, to
explain item 6.4.
Moved by Commissioner Divine, seconded by Commissioner Webb, to approve the
consent agenda as presented. Aye: (5). Nay: (0). Motion carried.
DEVELOPMENT BUSINESS
(7.1) Application #P03 -8/8A, filed by Daniel Creech, requesting approval of Lots 8 and 9, Plat
2 of Lamer Subdivision, to be known as Costello Addition.
Dean Andrew, Director of Planning and Community Development, explained the
application and the Planning Commissions' recommendation to authorize the Mayor to sign the replat.
Commission
Action #
11ased.5a,a
03-616
— 03-61
03-6167
Moved by Commissioner Shadwick, seconded by Commissioner Marrs, to approve the
application and authorize the Mayor to sign the replat for Costello Addition. Aye: (5). Nay: (0).
Motion carried.
(7.2) Resolution No. 03-6000 accepting the offered dedicated right-of-way for future extension
of Mariposa Drive.
Dean Andrew, Director of Planning and Community Development, gave the staff report
and the recommendation to adopt the resolution accepting the dedication of the public street right-of-
way.
Moved by Commissioner Divine, seconded by Commissioner Marrs, to adopt Resolution
No. 03-6000 and accept the dedication of the public street right-of-way. Aye: (5). Nay: (0). Motion
carried.
ADMINISTRATION
(8.1) Follow-up discussion regarding the Broadway Viaduct Repair, Project No. 03-1425.
Dennis Kissinger, City Manager, explained that there is a misconception regarding the
various roles and responsibilities of the City, the design engineering firm and KDOT in this bridge
project. He expressed the need for staff to take additional time this week to try to more effectively
explain the situation noting that KDOT officials are justifiably concerned with how their role was
portrayed in the Salina Journal Wednesday editorial.
Shawn O'Leary, Director of Engineering and General Services, spoke regarding the
fallibility of projects clarifying that they don't always last as long as expected. He explained the
City's supportive relationship with KDOT noting that the City is currently actively involved in nine
KDOT projects, eight of which the City of Salina will inherit.
Kenzil Lynn, Bucher Willis and Ratliff, explained KDOT design, standards and standard
specifications which are updated every four years that include technology, methods and materials. He
also explained the damage and the effects of expansion and contraction on the Broadway Viaduct.
Don Drickey, KDOT District 2 Engineer, also spoke on the expansion and contraction of
bridges stating that the City has done a good job of maintaining a waterproof Joint which has closed
up. He explained that the approach is one of those very unpredictable things and that it is probable
that the bridge remains structurally sound.
In closing Mr. O'Leary expounded on the complex partnerships, clarifying that this is not
a simple matter and that we simply do the best we can with standards improving.
Commissioner Marrs noted this is a pavement issue like others but since a bridge is
involved it becomes a bridge issue.
(8.2) Approval of Change Order No. 1 for the 2003 Subdivision Improvements, RiverRun
Addition, Project No. 03-1405, in the amount of $38,879.15.
Brad Johnson, Civil Engineer, explained a large natural drainage channel presently in the
addition and modification of storm drainage pipelines that are needed to allow development of two
lots. Mr. Johnson also noted that the financing for this change order will be paid by special
assessments to the RiverRun Addition property and no costs for this change order will be borne by
the City of Salina.
When Commissioner Shadwick asked why the developer was being told at this late date
Mr. Johnson explained that all parties involved had missed this issue.
Mike Morgan, Deputy City Manager, explained that it is not an error on the City's part and
concurred with the Commission that the developer could have chosen to leave the lots as they are but
prefers to make the changes in order to make them buildable.
Moved by Commissioner Webb, seconded by Commissioner Divine, to approve Change
Order No 1 for Project No. 03-1405. Aye: (5). Nay: (0). Motion carried.
Commission
Action #
CWltld.���a
03-61
03-61
03-61
(8.3) First reading Ordinance No. 03-10173 amending Chapter 41, Article N, Section 41-93 of
the Salina Code pertaining to billing meters installed for the sole and specific purpose of irrigating
yards and lawns.
Rodney Franz, Director of Finance and Administration, explained the long-standing
practice of suspending the reading of water meters and billing any accounts used solely for irrigation
during the months of November through April. He clarified that though the accounts are suspended
they are not physically turned off. He noted there are approximately 500 of these yard meter accounts
and that along with an occasional difficulty when a leak occurs that customers have begun to water
earlier in the spring and later in the fall. This change will allow for year round reading of all meters
and billing as appropriate.
Moved by Commissioner Divine, seconded by Commissioner Webb, to approve Ordinance
No. 03-10173 on first reading. Aye: (5). Nay: (0). Motion carried.
OTHER BUSINESS
(9.1) Moved by Commissioner Marrs, seconded by Commissioner Shadwick, that the City
Commission recess into executive session for ten minutes in order to discuss a personnel matter
involving non -elected city personnel for the reason that public discussion of the matter would violate
the privacy rights of the non -elected city personnel involved; and reconvene in this room at 4:57 p.m.
The City Commission recessed into Executive Session at 4:47 p.m. and reconvened at 4:57
p.m. No action was taken.
ADJOURNMENT
Moved by Commissioner Marrs, seconded by Commissioner Webb, that the Regular
Meeting of the Board of Commissioners be adjourned. Aye: (5). Nay: (0). Motion carried. The
meeting adjourned at 5:02 p.m.
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Alan E. Jilka, y :r
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Lieu Ann Elsey, City rerk