06-08-2015 MinutesH
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CITY OF SALINA, KANSAS
REGULAR MEETING OF THE BOARD OF COMMISSIONERS
June 8, 2015
4:00 p.m.
IThe City Commission convened at 2:30 p.m. for Bicentennial Center Tour and Construction
Manager at Risk Discussion and at 3:45 p.m. for Citizens Forum.
The Regular Meeting of the Board of Commissioners was called to order at 4:00 p.m. in Room 107,
City -County Building. Roll call was taken followed by the Pledge of Allegiance and a moment of
silence.
Those present and comprising a quorum: Mayor Jon R. Blanchard (presiding), Commissioners
Kaye Crawford, Trent Davis, Randall Hardy, and Karl Ryan.
Also present: Jason Gage, City Manager; Michael Schrage, Deputy City Manager; Greg Bengtson,
City Attorney; and Shandi Wicks, City Clerk.
IAWARDS AND PROCLAMATIONS
None.
I CITIZEN FORUM
Patrick Harrington, 100 S. College, expressed his concern about the recruiting flyer used by
the Police Department.
PUBLIC HEARINGS AND ITEMS SCHEDULED FOR A CERTAIN TIME
None.
ICONSENT AGENDA
(6.1) Approve the minutes of June 1, 2015.
(6.2) Accept the offered sidewalk easement for Quail Meadows Estates Addition, Lot 11,
Block 7.
(6.3) Resolution No. 15-7246 authorizing the Mayor to sign the agreement with Kansas
Department of Transportation (KDOT) to exchange 2015 federal funds.
(6.4) Resolution No. 15-7245 authorizing the Mayor to execute a license agreement with
USD No. 305 authorizing the placement and construction of a new
loading/ unloading space in the Fairdale Road right-of-way abutting Meadowlark
Ridge Elementary School at 2200 Glen Avenue.
Mayor Blanchard asked for a brief explanation of Item No. 6.4.
Commissioner Hardy requested that Item 6.4 be removed from the consent agenda.
Moved by Commissioner Hardy, seconded by Commissioner Davis, to approve the consent
agenda less Item 6.4. Aye: (5). Nay: (0). Motion carried.
(6.4) Resolution No. 15-7245 authorizing the Mayor to execute a license agreement with
USD No. 305 authorizing the placement and construction of a new
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loading/ unloading space in the Fairdale Road right-of-way abutting Meadowlark
Ridge Elementary School at 2200 Glen Avenue.
Dean Andrew, Director of Planning, explained the school construction project, license
agreement, easements affected and placement of the -bus drop off lane.
Greg Bengtson, City Attorney, explained the license agreement and the request from Eryn
Wright, Counsel for USD No. 305, to add to the agreement under Section 1. Grant: "While
the grant of the license is non-exclusive, the City covenants that it shall not grant another
license agreement affecting the Real Estate to any other party without first providing
Licensee with written notice and the opportunity to comment."
Mayor Blanchard asked what the changes were made to the license agreement document.
Mr. Andrew responded by stating that the copy provided in the packet was a boiler plate
version developed by staff for legal counsel to draft for specific situations and the
document provided at the meeting was the final version after legal review.
Commissioner Davis asked for an example of when a property could be affected by another
license agreement. Mr. Andrew responded by stating that there would be the possibility of
someone who was not a franchise utility but may be in the business of laying fiber optic
cable in the right-of-way which would require a license agreement.
Moved by Commissioner Davis, seconded by Commissioner Hardy, to adopt Resolution No. 15-
7245 authorizing the Mayor to execute a license agreement with USD No. 305 authorizing the
placement and construction of a new loading/ unloading space in the Fairdale Road right-of-way
abutting Meadowlark Ridge Elementary School at 2200 Glen Avenue and adding to the agreement
under Section 1: "While the grant of the license is non-exclusive, the City covenants that it shall not
grant another license agreement affecting the Real Estate to any other party without first providing
Licensee with written notice and the opportunity to comment.". Aye: (5). Nay: (0). Motion
carried.
ADMINISTRATION
(7.1) Second reading Ordinance No. 15-10778 amending Chapter 30 of the Salina Code by
establishing Article III pertaining to alarm systems designed to summon a police
response within the City of Salina, Kansas.
Mayor Blanchard noted that Ordinance No. 15-10778 was passed on first reading on June 1,
2015 and since that time no comments have been received.
Jason Gage, City Manager, stated that staff had received one comment from a citizen
regarding the changes to the direct monitoring of false alarms and requested additional
time for staff to work on the issues and bring the second reading back to the Commission
on July 6, 2015.
Commissioner Hardy expressed a concern on the requirement to register the system on a
yearly basis. Mr. Gage asked the Commissioner what his concern was on the registration
requirement.
Mayor Blanchard stated that the Commission thought that the action was for a false alarm
ordinance not a registration on monitoring systems. Mr. Gage responded by stating that the
registration was part of the false alarm ordinance in order to monitor the systems.
A conversation ensued regarding the requirement to register the system.
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Gary Hobbie, Director of Development Services, explained the differences between security
systems and fire alarm systems.
Commissioner Hardy expressed his concerns on the ordinance requirements for residential
customers pertaining to power supply interruptions, false alarm fees, class requirements,
Z alarm registration suspensions and the monitoring company suspensions.
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Mr. Gage asked if the concerns addressed were for the residential customers.
Commissioner Hardy stated that his concerns were for the residential customers.
Commissioner Davis asked if an alarm company was suspended would the customers be
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0 notified. Mr. Gage responded by stating that the customers could be notified but staff
would have to clarify who would send the notice.
Commissioner Crawford provided her thoughts on the ordinance requirement affecting the
residential citizens.
15-0224 Moved by Commissioner Davis, seconded by Commissioner Hardy, to postpone second reading of
Ordinance No. 15-10778 to July 6, 2015. Aye: (5) Nay: (0). Motion carried.
(7.2) Second reading Ordinance No. 15-10779 amending Chapter 14 of the Salina Code by
establishing Article IV pertaining to alarm systems designed to summon a fire
department response within the City of Salina, Kansas.
15-0225 Moved by Commissioner Davis, seconded by Commissioner Crawford, to postpone second
reading of Ordinance No. 15-10779 to July 6, 2015. Aye: (5). Nay: (0). Motion carried.
(7.3) Authorize the purchase of a replacement playground structure for Steve Hawley
Park.
Dion Louthan, Director of Parks and Recreation, explained the purchase, inspection
process, qualifications received and funding.
Commissioner Davis stated that he was approached by neighbors of the park that were
excited for the new playground structure.
Commissioner Davis asked if there would be lights included in the replacement. Mr.
Louthan responded by stating that the lighting of the park would remain the same.
Mayor Blanchard asked about the accessibility of the park. Bob Ash, Parks Superintendent,
responded by stating that he had walked the parks and assessed the areas within the parks
that required updating for accessibility and there were funds available for repairs to the
parks.
Commissioner Hardy asked if staff had considered the need to change the usage of a park if
the average use of a park was low. Mr. Louthan responded by stating that staff had
conversations during the assessment to see if there would be a better fit for a park.
Mayor Blanchard asked when the replacement would take place and if the Community
Engagement Coordinator would help with getting the word out. Mr. Louthan responded
by stating that the structure was targeted to be replaced in late summer and that staff
would work with the Community Engagement Coordinator to get updates out to the
community.
Judy Larson, 715 N. Ninth, asked for a follow-up on her accessibility question for the
addition of sidewalks in Hawthorne Park. Jason Gage, City Manager, responded by stating
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that the Engineering Department was working with OCCK on the placement of the bus
loading and unloading area and if a different location would be a better fit.
115-0226 Moved by Commissioner Davis, seconded by Commissioner Hardy, to authorize the purchase of a
replacement playground structure from Athco, LLC in the amount of $93,723. Aye: (5). Nay: (0).
Z Motion carried.
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(7.4) Resolution No. 15-7247 approving an Economic Development Grant Offer and
Agreement from Kansas Erosion Products LLC.
Jason Gage, City Manager, explained the request, Salina Economic Development Incentives
Council recommendation and the proposed agreement for the grant award of $25,000.
Commissioner Davis asked where the company was currently located. Mr. Gage responded
by stating that it was a new company with new jobs.
Commissioner Davis asked if the company intended to expand in the future. Tim Rogers,
Salina Airport Authority, responded by stating that it was a new business that had
intentions of expanding in the future.
Mr. Rogers continued to explain the business plan of the company, the development of the
business and the lease of the building.
Mayor Blanchard asked how long the building had been vacant. Mr. Rogers responded by
stating that the building was occupied by the Kansas Army National Guard in the past and
became vacant in January 2014.
Commissioner Davis asked if there was the ability to loan money to businesses. Mr. Gage
responded by stating that the there was not a revolving loan fund set up but there were
other options for loans within the community. Mr. Rogers also responded by stating that
the North Salina Community Development had a revolving loan fund and there were other
organizations available.
Commissioner Davis asked if Kansas Erosion Products had start up money available once
the equipment was brought in. Mr. Rogers responded by stating that the company did have
local bank financing.
Mayor Blanchard provided an update to the Commission on the action of the SEDIC on this
item.
15-0227 Moved by Commissioner Crawford, seconded by Commissioner Davis, to adopt Resolution No.
15-7247 approving the incentive request in an amount of $25,000 to Kansas Erosion Products LLC
for the purpose of disassembling, relocating and reassembling capital equipment from California
to Salina in accordance with the terms of the proposed Economic Development Grant Offer and
Agreement. Aye: (5). Nay: (0). Motion carried.
(7.5) Consideration of a request for a permit to keep bees within the city of Salina.
Jason Gage, City Manager, explained the request, code section and recommended action.
Commissioner Davis asked if there would be any issues with the bees moving to a
neighbor's property. Mr. Gage responded by stating that unless someone would bother the
hive, the bees would remain at the hive.
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Greg Weems, 118 S. Second, was a beekeeper and had visited with the Health Department
in the past to get the bee keeping permit accessible, and felt that requirements should be
put into place for the keeping of bees.
Mr. Gage stated that he would be happy to work with Mr. Weems to put a streamline
permitting approach in effect.
Mr. Weems continued to explain the process of keeping bees. Mayor Blanchard thanked
Mr. Weems for the information and asked him to work with the City Manager on creating a
permit process.
Moved by Commissioner Ryan, seconded by Commissioner Crawford, to approve the enclosed
Application for Permit to Keep Bees. Aye: (5). Nay: (0). Motion carried.
DEVELOPMENT BUSINESS
None.
OTHER BUSINESS
Commissioner Hardy expressed his concerns on the curfew and clean-up of fireworks. He
continued to explain the potential need for additional officers and the need to issue
violations instead of warnings.
Commissioner Davis expressed his concern on the residue of the fireworks causing fires.
Mayor Blanchard summarized the concerns on fireworks for the curfew, residue and clean-
up of the fireworks and the need for a public warning system.
A conversation ensued between the Commissioners and their concerns with fireworks.
Commissioner Crawford expressed her concerns on the size of fireworks allowed and the
noise level.
Commissioner Ryan stated that he thought a reminder may need to be given to the
community.
Jason Gage, City Manager, responded by stating that there were three things that staff
could work on for this year: enforcement of the curfew, the need for better clean-up of the
fireworks and the need for strict enforcement of the fireworks.
Commissioner Crawford noted that there was an intersection in town last year that had
citizens shooting fireworks in the middle of the street. Mr. Gage responded by stating that
the shooting of fireworks in the street was illegal and he hoped the citizens would have
been cited for the violation.
A conversation ensued between the Commission and Mr. Gage regarding the enforcement
of fireworks.
Commissioner Hardy asked if a follow-up could be provided to the Commission after the
July 4th holiday. Mr. Gage responded by stating that an update could be provided to the
commission after the holiday.
Mayor Blanchard asked if any Commissioner had an update from a board or commission
meeting they had attended.
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Commissioner Crawford provided her thoughts on attending the Salina Airport Authority
Board meeting and it reminded her of Air Force Bases she had been to in the past.
Commissioner Hardy provided an update on the North Central Regional Planning
Commission (NCRPC) Board meeting and the services provided by NCRPC.
Commissioner Davis provided an update on the meetings he had attended for the Arts &
Humanities Commission and Convention & Tourism Committee.
Commissioner Ryan provided an update on the Salina Housing Authority Board meeting.
Mayor Blanchard provided an update on the meetings attended for the Library Board and
the Chamber of Commerce Board.
Mayor Blanchard provided an update on the opening of Sav-A-Lot Grocery Store located
on East Iron.
Mayor Blanchard provided information on the state tax bill and read part of a letter he
submitted to the Kansas State Representatives. Mr. Gage provided an update on the tax bill.
ADJOURNMENT
Moved by Commissioner Ryan, seconded by Commissioner Crawford, that the regular meeting of
the Board of City Commissioners be adjourned. Aye: (5). Nay: (0). Motion carried. The meeting
adjourned at 5:51 p.m.
[SEAL]
ATTEST:
Shandi Wicks, CMC, City Clerk
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