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05-11-2015 Minutesn �I Fllit n CITY OF SALINA, KANSAS REGULAR MEETING OF THE BOARD OF COMMISSIONERS May 11, 2015 4:00 p.m. N The City Commission convened at 3:45 p.m. for Citizens Forum. W The Regular Meeting of the Board of Commissioners was called to order at 4:00 p.m. in Room 107, City -County Building. Roll call was taken, Mayor Blanchard gave Commissioner Davis the N opportunity to speak regarding Allie Saum, who was murdered on May 6, 2015, followed by the Pledge of Allegiance and a moment of silence. Those present and comprising a quorum: Mayor Jon R. Blanchard (presiding), Commissioners Kaye J. Crawford, Trent Davis, Randall R. Hardy, and Karl F. Ryan. Also present: Jason A. Gage, City Manager; Michael D. Schrage, Deputy City Manager; Greg Bengtson, City Attorney; and Miki Orr-Muths, Administrative Assistant. AWARDS AND PROCLAMATIONS (3.1) The month of May 2015 as "AMBUCS National Visibility Month" in the city of Salina. Marilyn Mai Stone read the proclamation and highlighted the events they have planned. (3.2) The day of May 15, 2015 as "Peace Officers' Memorial Day" in the city of Salina. Mayor Blanchard read the proclamation. Jason Gage, City Manager, invited all citizens to attend the annual memorial service Friday, May 15th at Jerry Ivy Park at 8:00 a.m. CITIZEN FORUM Lavelle Frick, 120 Overhill Road, Salina, KS, asked for an extension to finish the work on the Flamingo Motel, located at 500 E Pacific. Ms. Frick stated inclement weather has made it difficult to finish the work. Mayor Blanchard asked for clarification to add the item to the agenda. Jason Gage, City Manager, advised that in order to have action on this item, it would need to be placed on the agenda. Mayor Blanchard stated that this matter will be added to the agenda. PUBLIC HEARINGS AND ITEMS SCHEDULED FOR A CERTAIN TIME None. CONSENT AGENDA (6.1) Approve the minutes of May 4, 2015. (6.2) Approve Resolution 15-7234 appointing members to the Accessibility Advisory Board, Business Improvement District No. 1, Design Review Board, Disciplinary Advisory Board, Housing Authority and Planning Commission. (6.3) Approve Resolution 15-7233 authorizing an agreement with UMB Bank, n.a. regarding the provision of purchasing cards. Page 1 (6.4) Approve agreement with Hooper Sound for sound services for the Smoky Hill River Festival. Mayor Blanchard requested that Item 6.5 be removed from the consent agenda. . N N 15-0177 Moved by Commissioner Crawford, seconded by Commissioner Davis, to approve the consent w agenda items 6.1 through 6.4. Aye: (5). Nay: (0). Motion carried. d (6.5) Approve proceeding with an agreement with Transport Corporation for pavement data collection and condition analysis in an amount not to exceed $36,222 (which includes a 10% contingency of $3292), City Project No. 15-3066. U Mayor Blanchard questioned Dan Stack, City Engineer, about the pavement analysis, what the function was of the City's software and if concrete streets were included. Mr. Stack explained that and the data collected by Tans Map was entered in to the City's data base so that the conditions can be tracked over time and concrete streets were not included. Typically concrete streets do not change as rapidly as an asphalt street. Commissioner Crawford asked Mr. Stack how long micro -surfacing lasted. Mr. Stack responded by stating that they were hoping to get 5 years or more on the high traffic roads. Commissioner Hardy stated he receives the most comments on issues related to crack and seal maintenance. Mr. Stack stated that they were trying to work with a more proactive approach to help the material last longer. 15-0178 Moved by Commissioner Hardy, seconded by Commissioner Ryan, to approve an agreement with Transport Corporation for pavement data collection and condition analysis in an amount not to exceed $36,222 (which includes a 10% contingency of $3292), City Project No. 15-3066. Aye: (5). Nay: (0). Motion carried ADMINISTRATION (7.1) Resolution No. 15-7235 amending the City of Salina's Shared Vision Statement and Strategic Plan for 2015. Jason Gage, City Manager, explained the amendments of the shared vision statement and strategic plan for 2015. Mayor Blanchard stated that recently there had been a lot of public engagement relating to Parks and Recreation issues. He asked if there was a master plan for that department so that it could help the Commission with their decision making process. Mayor Blanchard stated he had discussed this topic with Mr. Gage previously and was going to bring it to the Commission. Commissioner Davis asked if the Parks and Recreation department had its own strategic planning session. Mr. Gage stated that Dion Louthan, Director of Parks and Recreation, would be the best to answer that and he was not present but he was aware that they do plan in regards to specific items on a comprehensive perspective. Mr. Gage stated to have a master plan it would require some type of outside assistance and it was a matter of allocating funding in the budget. Mr. Gage offered a suggestion for possible language that could be added to the shared vision statement and Strategic Plan; "Complete a comprehensive Parks and Recreation programming master plan to include community engagement for the purpose of guiding Page 2 future decision and investment." Mayor Blanchard concurred that the statement was what they were looking for. Mr. Gage stated the Commission could include that statement in the motion and that prior to signature of the resolution, it could be added. 15-0179 Moved by Commissioner Davis, seconded by Commissioner Ryan, to approve Resolution No. 15- Z 7235, amending the City of Salina's Shared Vision Statement and Strategic Plan as recommended W and to add an action item under the physical and social connectivity goal to include the phrase, "Complete a comprehensive Parks and Recreation programming master; plan to include community engagement for the purpose of guiding future decision and investment." Aye: (5). Nay: (0). Motion carried. 0 U (7.2) Resolution Nos. 15-7236 and 15-7237 authorizing staff to submit an application for a Kansas Department of Commerce Community Development Block Grant (CDBG)- Community Facilities Grant for park improvements in Indian Rock Park; and a resolution assuring continued operations and maintenance of the CDBG funded park improvements. Gary Hobbie, Director of Development Services, explained the application for a CDBG- Community Facilities grant for improvements at Indian Rock Park and the resolution assuring continued operations and maintenance of the CDBG funded park improvements. Mr. Hobbie asked for the Mayor to open a public hearing for the purpose of going over the grant application. Mayor Blanchard opened the public hearing. Mr. Hobbie explained the target areas for the CDBG Grant, the intent to focus on the parks within the targeted areas, plans for the CDBG grant and the funding options that were going to be used. Doug McKinney, North Central Planning Commission, explained the history and qualifications for the CDBG funding opportunities. Mayor Blanchard asked for clarification of the timeline and when it would be awarded. Mr. McKinley explained the dates that were important to keep in mind. Judy Larson, 715 N. 9th asked if the funds were limited to Indian Rock Park. She explained that at Hawthorne Park there was not a sidewalk from 9th street to Woodland to the bus stop. Mr. Gage stated that Ms. Larson had already forwarded her concern to staff and staff was looking at the request. Mr. Hobbie clarified what motions were being considered and asked to close the public hearing. Commissioner Crawford stated that this was the best opportunity that the Commission had seen in a long time. Mayor Blanchard closed the public hearing. Bob Ash, Parks and Recreation, explained where the items would be placed within the park. 15-0180 Moved by Commissioner Hardy, seconded by Commissioner Davis, to approve Resolution No. 15- 7236 authorizing staff to submit an application for a Kansas Department of Commerce Community Development Block Grant (CDBG)- Community Facilities Grant for park improvements in Indian Rock Park. Aye: (5). Nay: (0). Motion carried. Page 3 N 15-01B2 W D 15-013 D O 0 U 15-0184 15-0185 :E I Moved by Commissioner Hardy, seconded by Commissioner Ryan, to approve Resolution No. 15- 7237 assuring continued operation and maintenance of the Kansas Department of Commerce Community Development Block Grant (CDBG)- Community Facilities Grant for park improvements in Indian Rock Park. Aye: (5). Nay: (0). Motion carried. Moved by Commissioner Davis, seconded by Commissioner Hardy, to authorize staff to utilize payment funds as recommended in the fiscal impact statement. Aye: (5). Nay: (0). Motion carried. Moved by Commissioner Davis, seconded by Commissioner Hardy, to add agenda item 7.3 for the consideration of amending Resolution No. 15-7232, for the purpose of extending the completion date of the cleanup. Aye: (5). Nay: (0). Motion carried. (7.3) Consider amending Resolution No. 15-7232 for the purpose of extending the completion date of the cleanup. Mr. Hobbie explained a suggested date for an extension and that a new resolution would be brought to the Commission next week for signature. Mayor Blanchard asked if progress had been made on the cleanup. Mr. Hobbie stated that progress had been made on the cleanup. Commissioner, Ryan stated he had heard that they were at 95% completion besides the capping portion of the cleanup. LaVelle Frick, 120 Overhill, came to the podium for questions. Commissioner Hardy asked if the Commission approved the request today, would there be any assurances there would not be further requests. She stated she had hoped that they would not need additional time, that the cleanup could be complete by June 1, 2015. Moved by Commissioner Ryan, seconded by Commissioner Davis, to approve extending the completion date of the cleanup at 500 E. Pacific to June 1, 2015 and request that staff prepare a resolution to bring back to the City Commission meeting for formal approval. Aye: (5). Nay: (0). Motion carried. DEVELOPMENT BUSINESS None. OTHER BUSINESS Commissioner Hardy mentioned that the Mayor's bike ride would take place on Saturday, May 16, 2015, starting at 9:00 a.m. at Ad Astra Books & Coffee House and the Mayor would like to have lots of company. (9.1) Request for executive session (real estate). Moved by Commissioner Ryan, seconded by Commissioner Hardy, to recess into executive session for 30 minutes to discuss matters pertaining to the acquisition of real estate for the reason that public discussion of the matter would adversely affect the City's position in relation to acquisition of the real estate and reconvene at 5:40 p.m. The City Commission recessed into executive session at 5:10 p.m. and reconvened at 5:40 p.m. No action was taken. Page 4 Z 15-0187 U 15-0188 15-0189 15-0190 oved by Commissioner Hardy, seconded by Commissioner Davis, to extend the current ecutive session for an additional 20 minutes. Aye: (5). Nay: (0). Motion carried. The City Commission recessed into executive session at 5:40 p.m. and reconvened at 6:00 p.m. No action was taken. oved by Commissioner Davis, seconded by Commissioner Hardy, to extend the current ecutive session for an additional 15 minutes. Aye: (5). Nay: (0). Motion carried. The City Commission recessed into executive session at 6:00 p.m. and reconvened at 6:15 p.m. No action was taken. oved by Commissioner Blanchard, seconded by Commissioner Hardy, to extend the current ecutive session for an additional 10 minutes. Aye: (5). Nay: (0). Motion carried. The City Commission recessed into executive session at 6:15 p.m. and reconvened at 6:25 p.m. No action was taken. d by Commissioner Hardy, seconded by Commissioner Davis, to extend the current tive session for an additional 15 minutes. Aye: (5). Nay: (0). Motion carried. The City Commission recessed into executive session at 6:25 p.m. and reconvened at 6:40 p.m. No action was taken. J ADJOURNMENT Moved by Commissioner Hardy, seconded by Commissioner Davis, that the regular meeting of the Board of City Commissioners be adjourned. Aye: (5). Nay: (0). Motion carried. The meeting adjourned at 6:40 p.m. [SEAL] I ATTEST: 0-0& U-�M Shandi Wicks, CMC, City Clerk Page 5