04-13-2015 MinutesFll�]
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CITY OF SALINA, KANSAS .
REGULAR MEETING OF THE BOARD OF COMMISSIONERS
April 13, 2015
4:00 p.m.
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The City Commission convened at 3:45 p.m. for Citizens Forum.
The Regular Meeting of the Board of Commissioners was called to order at 4:00 p.m. in Room 107,
City -County Building. Roll call was taken followed by the Pledge of Allegiance and a moment of
silence.
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Those present and comprising a quorum: Mayor Aaron Householter (presiding), Commissioners
Jon R. Blanchard, Kaye J. Crawford, Trent Davis, and Randall R. Hardy.
Also present: Jason A. Gage, City Manager; Michael D. Schrage, Deputy City Manager; Greg
Bengtson, City Attorney; and Shandi Wicks, City Clerk.
AWARDS AND PROCLAMATIONS
(3.1) The day of April 24, 2015 as "Arbor Day" in the city of Salina. Sydney Soderberg,
Tree Advisory Board Chairman, read the proclamation and announced upcoming
events.
CITIZEN FORUM
Judy Larson, 715 N. Ninth Street, thanked the commission for their prayers and support the
past couple months and noted the need for more citizens to vote.
Norman Mannel, 7532 W. Pleasant Hill Road, asked if the city was aware of a firm selling
hookahs at the Bicentennial Center. Jason Gage, City Manager, responded by stating that
there was a 3 -day liquidation sale at the Bicentennial Center and staff would not be aware
of the exact inventory being sold. Mayor Householter provided information regarding the
past actions taken by the City Commission on hookah bars.
PUBLIC HEARINGS AND ITEMS SCHEDULED FOR A CERTAIN TIME
None.
CONSENT AGENDA
(6.1) Approve the minutes of April 6, 2015.
(6.2) Approve change order No. 1 for the Sanitary Sewer Cleaning and Inspection, Project
No. 14-3044 to Mayer Specialty Services, LLC in the amount of $59,733.
15-0121 Moved by Commissioner Crawford, seconded by Commissioner Davis, to approve the consent
agenda as presented. Aye: (5). Nay: (0). Motion carried.
ADMINISTRATION
(7.1) Second reading Ordinance No. 15-10768 amending Salina Code Section 31-1002
relating to the notice period of abatement of tall grass and weed nuisances by the
City of Salina.
Mayor Householter noted that Ordinance No. 15-10768 was passed on first reading on April 6,
2015 and since that time no comments have been received.
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15-0122
Moved by Commissioner Hardy, seconded by Commissioner Davis, to adopt Ordinance No. 15-
10768 amending Salina Code Section 31-1002 relating to the notice period of abatement of tall grass
and weed nuisances by the City of Salina on second reading. A roll call vote was taken. Aye: (5)
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Blanchard, Crawford, Davis, Hardy, Householter. Nay: (0). Motion carried.
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(7.2) Authorize staff to submit an application on behalf of eligible local agencies for the
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2015 Kansas Emergency Solutions Grant Program (ESG).
Gary Hobbie, Director of Development Services, explained the program, eligible agencies
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and the application process.
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Commissioner Davis asked about the denial process of the application. Mr. Hobbie
responded by stating that the amount requested was higher than the amount typically
received.
Commissioner Blanchard stated that in the past some agencies did not submit an
application due to the application process and asked what changed in the process for this
year. Mr. Hobbie responded by stating that a representative from the Kansas Housing
Resource Commission provided a four hour training session to assist the agencies with
completion of the application.
Commissioner Blanchard thanked staff for all their hard work on the program.
15-0123
Moved by Commissioner Crawford, seconded by Commissioner Davis, to authorize staff to submit
an application on behalf of eligible local agencies for the 2015 Kansas Emergency Solutions Grant
Program (ESG). Aye: (5). Nay: (0). Motion carried.
(7.3) 2014 Special Assessment Projects
(7.3a) Certification of final costs for 2014 special assessment projects and set May
4, 2015 as the date of public hearing.
(7.3b) First reading Ordinance No. 15-10772.
Dan Stack, City Engineer, explained the project and commission actions needed.
Commissioner Blanchard asked if the first reading could be put off to the meeting on April
27, 2015. Mr. Stack responded by stating that the first reading could be held on April 20,
2015 or April 27, 2015.
Commissioner Blanchard stated that he felt it was prudent that we allow the new
commission to hear this item.
Commissioner Blanchard asked if there was any reason staff felt the first reading of the
ordinance could not wait until April 27, 2015. Jason Gage, City Manager, responded by
stating that unless there was a specific time frame between first reading and second reading
it could happen on April 27, 2015.
Mr. Gage asked if the developer waited a year to put in the infrastructure. Mr. Stack
responded by stating that the infrastructure was completed around this time in 2014 so it
would have been a rush to get the assessments completed for 2014. Rod Franz, Director of
Finance, noted that the development was completed in 2014 but the-developer wished to
wait until 2015 rather than rush the project through in 2014.
Mr. Gage asked when the process was completed, would that affect the ability to start
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collecting assessments. Mr. Franz responded by stating that the collection would begin this
fall and match up with the bond ordinance.
Wayne Nelson, Civil Engineer, noted that the development agreement completed with the
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Z the project for the sale of the bonds. The developer did notmeet that schedule which made
w the project roll over to 2015.
Commissioner Davis asked if holding the first reading on April 27, 2015 would affect the
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mailing of notices to the property owners. Mr. Stack responded by stating that the notices
could be mailed to the owners once the public hearing date was set.
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15-0124 Moved by Commissioner Blanchard, seconded by Commissioner Hardy, to set May 4, 2015 as the
Special Assessment hearing date. Aye: (5). Nay: (0). Motion carried.
15-0125 Moved by Commissioner Blanchard, seconded by Commissioner Hardy, to postpone the first
reading of Ordinance No. 15-10772 to Monday, April 27, 2015. Aye: (5). Nay: (0). Motion carried.
(7.4) Award the project to reconstruct Iron Avenue from Front Street to Delaware
Avenue, City Project No. 13-3008.
Dan Stack, City Engineer, explained the project, bids received, project budget and action
options.
Commissioner Hardy asked what the projected life of the stamped and colored concrete
portion was. Mr. Stack responded by stating that it would fade over time but would last as
long as the regular concrete areas.
Commissioner Crawford asked what the gateway feature would be. Jason Gage, City
Manager, responded by stating that assuming the project came under budget the item
would be further discussed but he asked Mr. Stack to include a number for the gateway
feature within the project so the Commission could provide guidance to staff on the
preferred option.
Commissioner Davis asked if the lighting was removed would there still be lighting in the
area. Mr. Stack responded by stating, it would have lighting from the wooden pole lights.
Commissioner Blanchard asked if the amount listed on the blue sheet reflected the stamped
and colored concrete on the median and the crosswalks. Mr. Stack responded by stating
that the amount did include the median and the crosswalks.
Commissioner Blanchard asked how many times the crosswalks would have to be cut into
for maintenance. Mr. Gage responded by stating that with the new waterline installed, the
chances of the maintenance would be less.
A conversation ensued regarding the maintenance of the road and the pavement options.
Mr. Gage asked if the commission was looking at going with the brick paver option but to
remove the decorative median. The Commission responded by stating yes.
Commissioner Blanchard provided his thoughts on the gateway feature. Mr. Gage
responded by stating that staff could look at options now but there would be other
opportunities to look at adding an art piece in the future.
A conversation ensued between the Commission and Mr. Gage regarding the gateway
feature near Front Street.
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15-0126
15-0127
15-0128
Commissioner Hardy asked if the level of brightness would be more than the lighting that
was currently on the street. Mr. Stack responded by stating that the new lighting would be
similar to the new lighting in the downtown area. Mr. Gage also responded by stating that
if the lighting was insufficient for the area, the lighting would be increased to become
sufficient.
Judy Larson, 715 N. Ninth, stated that she noticed children crossing Iron Avenue outside of
the crosswalk areas, was there an additional need for a crosswalk or were children just
being children. Mr. Gage responded by stating that there was a crosswalk in close
proximity.
Mr. Gage provided a summary of the project to award the project without the gateway
feature and eliminate colored concrete median and street signs but use brick pavers in place
of the stamped and colored concrete for the crosswalks.
Moved by Commissioner Blanchard, seconded by Commissioner Hardy, to table item 7.4 to later in
the meeting. Aye: (5). Nay: (0). Motion carried.
DEVELOPMENT BUSINESS
(8.1) First reading Ordinance No. 15-10769 formalizing the property tax exemption for
Veris Technologies' new facility located at 1925 Clay Ridge Court.
Dean Andrew, Director of Planning, explained the exemption.
Commissioner Davis asked if it was anticipated that more than two jobs would be added
over the next few years. Larry Kejr, Veris Technologies, Inc. responded by stating that the
hope was to add additional jobs in the future.
Commissioner Blanchard provided his thoughts on the new facility and thanked the
company for their hard work.
Moved by Commissioner Hardy, seconded by Commissioner Davis, to pass Ordinance No. 15-
10769 on first reading formalizing the property tax exemption for Veris Technologies' new facility
located at 1925 Clay Ridge Court. Aye: (5). Nay: (0). Motion carried.
(8.2) Application #Z15-1, (filed by the Salina Planning Commission), requesting an
amendment of the list of permitted uses in Section 42-317 of the C-5 (Service
Commercial) district regulations, in Article VI, Division 14 of the Zoning Ordinance.
(8.2a) First reading Ordinance No. 15-10770.
(8.2b) Declare a compelling public interest exists to allow first and second reading
on the same day. (At the discretion of the Governing Body).
(8.2c) Second reading Ordinance No. 15-10770. (At the discretion of the Governing
Body).
Dean Andrew, Director of Planning, explained the amendment, Planning Commission
recommendation and possible commission actions.
Moved by Commissioner Davis, seconded by Commissioner Crawford, to pass Ordinance No. 15-
10770 on first reading adding 15 identified uses to the C-5 permitted uses list in Section 42-317.
Aye: (5). Nay: (0). Motion carried.
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15-0129 Moved by Commissioner Blanchard, seconded by Commissioner Hardy, to declare a compelling
public purpose exists for second reading approval of Ordinance No. 15-10770 on the same day as
the first reading. Aye: (5). Nay: (0). Motion carried.
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15-010 Moved by Commissioner Blanchard, seconded by Commissioner Davis, to adopt Ordinance No.
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15-10770 on second reading adding 15 identified uses to the C-5 permitted uses list in Section 42-
317. A roll call vote was taken. Aye: (5) Blanchard, Crawford, Davis, Hardy, Householter. Nay:
N (0). Motion carried.
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(8.3) Resolution No. 15-7198 authorizing certain building improvements at the former
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Del's Electronic store at 2770 S. 9thStreet to encroach into a public utility easement.
Dean Andrew, Director of Planning, explained the request.
Commissioner Hardy asked how footing encroachments happen. Mr. Andrew responded
by stating that it could vary on the level of detail on the plans or on the scrutiny applied at
time the plans were reviewed.
15-0131 Moved by Commissioner Crawford, seconded by Commissioner Davis, to adopt Resolution No.
15-7198 authorizing certain building improvements at the former Del's Electronic store at 2770 S.
9thStreet to encroach into a public utility easement and the resolution would be modified to delete
the air conditioning provision. Aye: (5). Nay: (0). Motion carried.
The Commission recessed for a five minute break at 5:31 p.m. and reconvened at 5:36 p.m.
15-0132 Moved by Commissioner Blanchard, seconded by Commissioner Hardy, to bring agenda item 7.4
back to the table. Aye: (5). Nay: (0). Motion carried.
Jason Gage, City Manager, noted that there would be two needed motions for this item.
Dan Stack, City Engineer, provided the new project amount with the removal of gateway
feature and elimination of the stamped/colored concrete median and using brick pavers for
crosswalks.
Commissioner Davis asked if the removal of the bid items would allow the bid to remain
valid. Mr. Stack responded by stating that the City has the ability to remove up to 25% of
the project without renegotiating the contract.
Commissioner Davis asked if the noisy portion of the project would be completed by the
time the school year started. Mr. Stack responded by stating that the removal of the street
and the water line replacement would be completed by that time.
15-0133 Moved by Commissioner Davis, seconded by Commissioner Blanchard, to authorize a revised
budget to include the project as presented and to include the construction testing and engineering,
5% construction contingency, waterline replacement, street lighting from 4th Street to Front Street,
use of brick pavers in place of the colored concrete in the crosswalks, removal of the gateway
feature and removal of stamped/colored concrete median and signs in the amount of $3,356,320.45
and authorize staff to utilize the 5% construction contingency for change orders on the project.
Aye: (5). Nay: be(0). Motion carried.
15-0134 Moved by Commissioner Blanchard, seconded by Commissioner Davis, to award City Project No.
13-3008, Iron Avenue Reconstruction with waterline replacement, street lighting from 4thStreet to
Front Street, use of brick pavers in place of the colored concrete in the crosswalks, removal of the
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gateway feature and removal of stamped/colored concrete median and signs to Pavers, Inc. of
Salina, in the amount of $3,172,686.14. Aye: (5). Nay: (0). Motion carried.
Carla Mahan, 119 E. Iron Avenue, asked the Commission to look at the speed limits in the
100 block of East Iron Avenue to slow down the movement of traffic. Mr. Gage responded
0. by stating that staff could look into the request if the Commission would like the
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information. The Commission reached a consensus for staff to look at the request and
provide information back to the Commission.
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OTHER BUSINESS
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Commissioner Crawford was disappointed in the outcome of the election and thought the
flipping of the coin was not a good option to obtain an outcome. Jason Gage, City Manager,
responded by stating that staff thought it was a state provision but staff could check on
behalf of the Commission to find out the information and provide the information back to
the commission.
Commissioner Blanchard appreciated serving with Aaron Householter and thanked Mr.
Householter's mother for being supportive.
ADJOURNMENT
15-0135 Moved by Commissioner Blanchard, seconded by Commission rdy, that the regular meeting
of the Board of City Commissioners be adjourned. Aye:(5) Nay: (0). Motion carried. The
meeting adjourned at 5:56 p.m.
[SEAL] Aaron . Householter, Mayor
ATTEST:
Shandi Wicks, CMC, City Clerk
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