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03-30-2015 Special Meeting MinutesN Z W 0 N U 7 15-0096 f E i CITY OF SALINA, KANSAS SPECIAL MEETING OF THE BOARD OF COMMISSIONERS March 30, 2015 4:00 p.m. The Special Meeting of the Board of Commissioners was called to order at 4:00 p.m. in Room 107, City -County Building. Roll call was taken followed by the Pledge of Allegiance and a moment of silence. (Those present and comprising a quorum: Mayor Aaron Householter (presiding), Commissioners Jon R. Blanchard, Kaye J. Crawford, Trent Davis, and Randall R. Hardy. . Also present: Jason A. Gage, City Manager; Michael D. Schrage, Deputy City Manager; Greg Bengtson, City Attorney; and Shandi Wicks, City Clerk. (Mayor Householter asked if anyone in audience would like to come forward for citizen comment. No one from the audience came forward. ADMINISTRATION (3.1) Consider purchase of one 26" walk behind self-propelled concrete road saw with trailer. Rod Franz, Director of Finance and Administration, summarized the usage, costs and alternatives. Mayor Householter asked if there was a risk in wearing the new unit out sooner due to the engine size of the unit. Mr. Franz responded by stating that there was an ability to adjust the speed of the unit for the thickness of the concrete. Moved by Commissioner Blanchard, seconded by Commissioner Hardy, to approve the purchase of a walk -behind self propelled 26" pavement saw and trailer from McConnell and Associates at a price of $28,806.00. Aye: (5). Nay: (0). Motion carried. (3.2) Conclusion of the 2014 Evaluation of City Manager's Performance and Periodic Review of City Manager's base salary. Natalie Fischer, Director of Human Resources, explained the evaluation process and salary increase. Commissioner Blanchard recognized Jason Gage for his work over the last year. Commissioner Hardy felt that Mr. Gage was very responsive in answering questions of the Commission and open in helping the City Commission. Commissioner Davis was very impressed in city staff's ability to provide the needed information to the City Commission. Commissioner Crawford provided her thoughts on Mr. Gage's work over the last year. Mayor Householter provided his thoughts and recognized Mr. Gage for his work over the last year. Page 1 111-1117 E Moved by Commissioner Hardy, seconded by Commissioner Davis, to remove the City Manager position from the Senior/ Executive Management Pay Plan and that the City Manager be awarded a merit -based increase in base salary of 3%, retroactive to January 1, 2015, and that the Human Resources Director take such actions as necessary to implement the change. Aye: (5). Nay: (0). Motion carried. Jason Gage, City Manager, thanked the City Commission for the kind words. Commissioner Crawford also thanked Michael Schrage, Deputy City Manager, for all of his hard work. Michael Schrage, Deputy City Manager, thanked Commissioner Crawford. (3.3) Resolution Nos. 15-7192 and 15-7193 establishing the dates and times of public hearings for consideration of a request to form a Tax Increment Financing District and a STAR Bond District generally described as being located in downtown Salina. Michael Schrage, Deputy City Manager, explained the requests. Commissioner Davis asked if the date of the opening of the grocery store would be affected by the public hearing date. Mr. Schrage responded by stating that the sooner the public hearing could happen would allow for accumulation of the funds. Commissioner Blanchard asked if the wording within the resolution would allow for expansion or downsizing of the district. Mr. Schrage responded by stating that the district could be either expanded or downsized but an additional mailing would need to take place if either happened. Commissioner Blanchard asked if the public hearing had to take place on May 18a'. Jason Gage, City Manager, responded by stating that the public hearing could be held on May 1811, but could be continued at that time if the Commission felt that was needed. Commissioner Crawford asked what the district boundaries were. Mr. Schrage responded by stating that the district was from Elm Street to South Street and Eighth Street to Front Street. Commissioner Davis asked if there would be a reason a business owner within the district would not want to be included within the TIF or STAR Bond District. Mr. Gage responded by stating that he was not aware of a reason that a business owner would not want to be included in the district. Commissioner Blanchard asked if an action would take place in the future for the overlapping of incentives available to properties within the district. Mr. Gage responded by stating that there were several incentive programs available and it would be a task of the Bond Counsel to address the action needed in the future regarding the incentives available for the properties within the district. Commissioner Crawford asked when the opening of the grocery store was. Mr. Gage responded by stating the store was anticipated to open in early April 2015. Don Boos, 2532 Angus Lane, provided his thoughts on the creation of the district Page 2 and the future development. Commissioner Hardy asked about the creation of the TIF District base level. Mr. Boos responded by stating that the dollar amount would be driven from the 2014 N " property levels. z W Commissioner Hardy asked if there was a level of confidence in the percentage of revenue generated by out of town visitors. Mr. Boos responded by stating that Salina 2020 Inc. was currently working to put together the revenue generation 0 information and the final study would be available in a couple of weeks. U Commissioner Blanchard asked if the mailings of the documents would need approval by the City Commission. Mr. Gage responded by stating that the cost of the mailing would be handled under the administrative authority. Commissioner Blanchard asked how much staff time would be involved in preparing the mailings. Mr. Gage responded by stating that staff was not aware of the exact amount of time needed but it would be a significant amount. Commissioner Blanchard provided his thoughts on the creation of the districts. 15-0098 Moved by Commissioner Davis, seconded by Commissioner Blanchard, to adopt Resolution No. 15-7192 establishing the date and time of a public hearing for consideration of a request to form a Tax Increment Financing District for May 18, 2015 at 4:00 p.m.. Aye: (5). Nay: (0). Motion carried. 15-0099 Moved by Commissioner Davis, seconded by Commissioner Blanchard, to adopt Resolution No. 15-71.93 establishing the date and time of a public hearing for consideration of a request to form a STAR Bond District for May 18, 2015 at 4:00 p.m.. Aye: (5). Nay: (0). Motion carried. Mayor Householter provided his thoughts on the creation of the districts and the future development. (3.4) Request for executive session (legal/real estate). 15-0100 Moved by Commissioner Crawford, seconded by Commissioner Hardy, to recess into executive session for 45 minutes to discuss with legal counsel matters subject to the attorney-client privilege for the reason that public discussion of those matters would waive the privilege and adversely affect the City's interest in the matters and to discuss matters pertaining to the acquisition of real estate for the reason that public discussion of the matter would adversely affect the City's position in relation to acquisition of the real estate and reconvene at 5:30 p.m. The City Commission recessed into executive session at 4:45 p.m. and reconvened at 5:30 p.m. No action was taken. 15-0101 Moved by Commissioner Blanchard, seconded by Commissioner Hardy, to extend the current executive session for an additional 20 minutes. Aye: (5). Nay: (0). Motion carried. Page 3 P 15-0102 F11" The City Commission recessed into executive session at 5:30 p.m. and reconvened at 5:50 p.m. Commissioner Blanchard provided a follow up to his conversation at last week's meeting regarding conflicts of interest in boards and commissions and the interest in the creation of a code of ethics policy. The Commission came to a consensus to direct City Counsel to identify and clarify the conflicts within the boards and commissions and report the findings to the City Commission. ADJOURNMENT Moved by Commissioner Blanchard, seconded by Commissioner y, that the regular meeting of the Board of City Commissioners be adjourned. e: ). Nay: (0). Motion carried. The meeting adjourned at 5:55 p.m. [SEAL] Aaron K. ouseholter, Mayor ATTEST: A Jason Gage, City Manager Page 4