03-30-2015 Special Meeting MinutesN
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CITY OF SALINA, KANSAS
SPECIAL MEETING OF THE BOARD OF COMMISSIONERS
March 30, 2015
4:00 p.m.
The Special Meeting of the Board of Commissioners was called to order at 4:00 p.m. in
Room 107, City -County Building. Roll call was taken followed by the Pledge of Allegiance
and a moment of silence.
(Those present and comprising a quorum: Mayor Aaron Householter (presiding),
Commissioners Jon R. Blanchard, Kaye J. Crawford, Trent Davis, and Randall R. Hardy. .
Also present: Jason A. Gage, City Manager; Michael D. Schrage, Deputy City Manager;
Greg Bengtson, City Attorney; and Shandi Wicks, City Clerk.
(Mayor Householter asked if anyone in audience would like to come forward for citizen
comment. No one from the audience came forward.
ADMINISTRATION
(3.1) Consider purchase of one 26" walk behind self-propelled concrete road saw with
trailer.
Rod Franz, Director of Finance and Administration, summarized the usage, costs
and alternatives.
Mayor Householter asked if there was a risk in wearing the new unit out sooner
due to the engine size of the unit. Mr. Franz responded by stating that there was an
ability to adjust the speed of the unit for the thickness of the concrete.
Moved by Commissioner Blanchard, seconded by Commissioner Hardy, to approve the
purchase of a walk -behind self propelled 26" pavement saw and trailer from McConnell
and Associates at a price of $28,806.00. Aye: (5). Nay: (0). Motion carried.
(3.2) Conclusion of the 2014 Evaluation of City Manager's Performance and Periodic
Review of City Manager's base salary.
Natalie Fischer, Director of Human Resources, explained the evaluation process
and salary increase.
Commissioner Blanchard recognized Jason Gage for his work over the last year.
Commissioner Hardy felt that Mr. Gage was very responsive in answering
questions of the Commission and open in helping the City Commission.
Commissioner Davis was very impressed in city staff's ability to provide the
needed information to the City Commission.
Commissioner Crawford provided her thoughts on Mr. Gage's work over the last
year.
Mayor Householter provided his thoughts and recognized Mr. Gage for his work
over the last year.
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Moved by Commissioner Hardy, seconded by Commissioner Davis, to remove the City
Manager position from the Senior/ Executive Management Pay Plan and that the City
Manager be awarded a merit -based increase in base salary of 3%, retroactive to January 1,
2015, and that the Human Resources Director take such actions as necessary to implement
the change. Aye: (5). Nay: (0). Motion carried.
Jason Gage, City Manager, thanked the City Commission for the kind words.
Commissioner Crawford also thanked Michael Schrage, Deputy City Manager, for
all of his hard work. Michael Schrage, Deputy City Manager, thanked
Commissioner Crawford.
(3.3) Resolution Nos. 15-7192 and 15-7193 establishing the dates and times of public
hearings for consideration of a request to form a Tax Increment Financing District
and a STAR Bond District generally described as being located in downtown Salina.
Michael Schrage, Deputy City Manager, explained the requests.
Commissioner Davis asked if the date of the opening of the grocery store would be
affected by the public hearing date. Mr. Schrage responded by stating that the
sooner the public hearing could happen would allow for accumulation of the funds.
Commissioner Blanchard asked if the wording within the resolution would allow
for expansion or downsizing of the district. Mr. Schrage responded by stating that
the district could be either expanded or downsized but an additional mailing would
need to take place if either happened.
Commissioner Blanchard asked if the public hearing had to take place on May 18a'.
Jason Gage, City Manager, responded by stating that the public hearing could be
held on May 1811, but could be continued at that time if the Commission felt that
was needed.
Commissioner Crawford asked what the district boundaries were. Mr. Schrage
responded by stating that the district was from Elm Street to South Street and
Eighth Street to Front Street.
Commissioner Davis asked if there would be a reason a business owner within the
district would not want to be included within the TIF or STAR Bond District. Mr.
Gage responded by stating that he was not aware of a reason that a business owner
would not want to be included in the district.
Commissioner Blanchard asked if an action would take place in the future for the
overlapping of incentives available to properties within the district. Mr. Gage
responded by stating that there were several incentive programs available and it
would be a task of the Bond Counsel to address the action needed in the future
regarding the incentives available for the properties within the district.
Commissioner Crawford asked when the opening of the grocery store was. Mr.
Gage responded by stating the store was anticipated to open in early April 2015.
Don Boos, 2532 Angus Lane, provided his thoughts on the creation of the district
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and the future development.
Commissioner Hardy asked about the creation of the TIF District base level. Mr.
Boos responded by stating that the dollar amount would be driven from the 2014
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revenue generated by out of town visitors. Mr. Boos responded by stating that
Salina 2020 Inc. was currently working to put together the revenue generation
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information and the final study would be available in a couple of weeks.
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Commissioner Blanchard asked if the mailings of the documents would need
approval by the City Commission. Mr. Gage responded by stating that the cost of
the mailing would be handled under the administrative authority.
Commissioner Blanchard asked how much staff time would be involved in
preparing the mailings. Mr. Gage responded by stating that staff was not aware of
the exact amount of time needed but it would be a significant amount.
Commissioner Blanchard provided his thoughts on the creation of the districts.
15-0098 Moved by Commissioner Davis, seconded by Commissioner Blanchard, to adopt
Resolution No. 15-7192 establishing the date and time of a public hearing for consideration
of a request to form a Tax Increment Financing District for May 18, 2015 at 4:00 p.m.. Aye:
(5). Nay: (0). Motion carried.
15-0099 Moved by Commissioner Davis, seconded by Commissioner Blanchard, to adopt
Resolution No. 15-71.93 establishing the date and time of a public hearing for consideration
of a request to form a STAR Bond District for May 18, 2015 at 4:00 p.m.. Aye: (5). Nay:
(0). Motion carried.
Mayor Householter provided his thoughts on the creation of the districts and the
future development.
(3.4) Request for executive session (legal/real estate).
15-0100 Moved by Commissioner Crawford, seconded by Commissioner Hardy, to recess into
executive session for 45 minutes to discuss with legal counsel matters subject to the
attorney-client privilege for the reason that public discussion of those matters would
waive the privilege and adversely affect the City's interest in the matters and to discuss
matters pertaining to the acquisition of real estate for the reason that public discussion of
the matter would adversely affect the City's position in relation to acquisition of the real
estate and reconvene at 5:30 p.m.
The City Commission recessed into executive session at 4:45 p.m. and reconvened
at 5:30 p.m. No action was taken.
15-0101 Moved by Commissioner Blanchard, seconded by Commissioner Hardy, to extend the
current executive session for an additional 20 minutes. Aye: (5). Nay: (0). Motion carried.
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The City Commission recessed into executive session at 5:30 p.m. and reconvened
at 5:50 p.m.
Commissioner Blanchard provided a follow up to his conversation at last week's
meeting regarding conflicts of interest in boards and commissions and the interest
in the creation of a code of ethics policy.
The Commission came to a consensus to direct City Counsel to identify and clarify
the conflicts within the boards and commissions and report the findings to the City
Commission.
ADJOURNMENT
Moved by Commissioner Blanchard, seconded by Commissioner y, that the regular
meeting of the Board of City Commissioners be adjourned. e: ). Nay: (0). Motion
carried. The meeting adjourned at 5:55 p.m.
[SEAL] Aaron K. ouseholter, Mayor
ATTEST:
A
Jason Gage, City Manager
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