10-27-2003 MinutesCommission
Action #
03-61561
CITY OF SALINA, KANSAS
REGULAR MEETING OF THE BOARD OF COMMISSIONERS
October 27, 2003
4:00 p.m.
The City Commission convened at 2:30 p.m. in a Study Session for Quarterly Finance/Project Reports.
The Regular Meeting of the Board of Commissioners was called to order at 4:00 p.m. in Room 107,
City -County Building. A roll call was taken followed by the Pledge of Allegiance and a moment of
silence.
There were present:
Mayor Alan E. Jilka, Chairman presiding
Commissioner Deborah P. Divine
Commissioner Donnie D. Marrs
Commissioner Monte D. Shadwick
Commissioner Paul G. Webb
comprising a quorum of the Board, also present:
Michael Morgan, Deputy City Manager
Greg Bengtson, City Attorney
Lieu Ann Elsey, City Clerk
Absent: Dennis M. Kissinger, City Manager
None.
CITIZEN FORUM
AWARDS - PROCLAMATIONS
(4.1) The week of October 23 — 31, 2003 as "Red Ribbon Week" in the City of Salina. Chris
Endreshak, Dare Officer, read the proclamation and announced upcoming events.
PUBLIC HEARINGS AND ITEMS SCHEDULED FOR A CERTAIN TIME
None.
CONSENT AGENDA
(6.1) Approve the minutes of October 20, 2003 as amended.
(6.2) Award bid of one unmarked police package vehicle to Shawnee Mission Ford in the
amount of $21,966.
Moved by Commissioner Shadwick, seconded by Commissioner Webb, to approve the
consent agenda as presented. Aye: (5). Nay: (0). Motion carried.
None.
DEVELOPMENT BUSINESS
ADMINISTRATION
(8.1) Second reading Ordinance No. 03-10171 amending Chapter 41, Article III of the Salina
Code by repealing Sections 41-74, 41-75 and 41-76 pertaining to the East Dry Creek Interceptor
Capital Recovery Charge.
Mayor Jilka clarified that Ordinance No. 03-10171 was passed on first reading on October
20, 2003 and since that time no comments have been received.
Commission
Action #
03-615'
03-6158
03-61591
03-61601
Moved by Commissioner Divine, seconded by Commissioner Webb, to adopt Ordinance
No. 03-10171 on second reading. A roll call vote was taken. Aye: (5) Divine, Marrs, Shadwick,
Webb, Jilka. Nay: (0). Motion carried.
(8.2) First reading Ordinance No. 03-10172 levying Salina Business Improvement District
Number 1 service fees for 2004.
Michael Morgan, Deputy City Manager, explained that in late 2001, the Progressive Urban
Management Associates, Inc. (PUMA) was hired to perform an economic analysis to determine a
benchmark for the downtown's economic vitality and to assist in developing a comprehensive
economic development and organization plan. Mr. Morgan noted that 2003 ways the first year that the
PUMA plan policies and objectives were implemented.
Mr. Morgan continued to explain that in 2002, the City Commission established a 2003
service fee schedule using the new methodology as recommended by PUMA, the B.I.D. Board of
Advisors, and city staff with an anticipated service fee income for 2003 of approximately $90,000. It
was determined that by using the same methodology in 2004, it would require substantial increases
in the fee schedule.
Mr. Morgan noted that the second reading of the ordinance would occur on November 10,
2003 along with a status report on the annual business satisfaction survey, and staff will evaluate
billing, collection and account receivable issues for B.I.D. service fees.
Gayle Martin, Salina Downtown, Inc. Executive Director, responded to Commissioner
Divine's and Mayor Jilka's questions regarding the B.I.D. budget, update on progress relating to the
PUMA report, and the business satisfaction survey.
Moved by Commissioner Webb, seconded by Commissioner Divine, to pass Ordinance
No. 03-10172 on first reading and set November 10, 2003 as the date for the second reading of the
ordinance. Aye: (5). Nay: (0). Motion carried.
(8.3) Resolution No. 03-5998 establishing Municipal Court fees.
Michael Morgan, Deputy City Manager, explained that as part of the 2004 budget, staff
was directed to review costs and fees assessed by the municipal court. In 2002, the municipal court
handled approximately 3,200 criminal cases and 15,000 traffic cases. He continued to explain the
current court costs, handling of criminal and traffic cases, cost comparison among other jurisdictions,
and the proposed probation fee. Mr. Morgan also noted that the proposed The changes would be
effective January 1, 2004.
A discussion followed between Mayor Jilka, Commission Divine, and Mr. Morgan
regarding the 1999 comprehensive fee review regarding court fees, average court cost among other
jurisdictions in handling traffic and non -traffic cases, court revenues, alternative uses for funds, and
length of time persons are on probation.
Jennifer Wyatt, City Prosecutor, clarified that the length of probation is approximately six
months to one year.
Moved by Commissioner Divine, seconded by Commissioner Webb, to adopt Resolution
No. 03-5998. Aye: (5). Nay: (0). Motion carried.
(8.4) Resolution No. 03-5999 appointing members to the Arts and Humanities Commission and
the Disciplinary Advisory Board.
Moved by Commissioner Webb, seconded by Commissioner Divine:, to adopt Resolution
No. 03-5999.
Mayor Jilka announced the appointments and called the question for adoption of
Resolution No. 03-5999. Aye: (5). Nay: (0). Motion carried.
Commissioner Divine excused herself from the quorum due to conflict of interest.
Commission
Action #
03-6161
03-61
03-61631
(8.5) Approval of an engineering agreement for Marymount Road Improvements, Project No.
03-1424.
Shawn O'Leary, Director of Engineering and General Services, explained the project and
the agreement.
Kenzil Lynn, representing Bucher, Willis & Ratliff Corporation, was available for
questions.
Moved by Commissioner Shadwick, seconded by Commissioner Webb, to approve an
engineering agreement for Marymount Road Improvements, Project No. 03-1424 with Bucher, Willis
& Ratliff Corporation in an amount of $53,225. Aye: (4). Nay: (0). Abstain: (1) Divine. Motion
carried.
(8.6) Approval of a design/build contract for improvements to the Broadway Boulevard Viaduct,
Project No. 03-1425.
Shawn O'Leary, Director of Engineering and General Services, explained the project and
contract.
Kenzil Lynn, representing Bucher, Willis & Ratliff Corporation, was available for
questions.
A discussion followed between Mr. O'Leary and Commissioner Marrs regarding the
designibuild approach of the contract and proposed repair methods.
Moved by Commissioner Webb, seconded by Commissioner Marrs, to approve a
design/build contract for improvement to the Broadway Boulevard Viaduct, Project No. 03-1425 with
Smoky Hill, LLC and Bucher, Willis & Ratliff Corporation in an amount not to exceed $250,000.
Aye: (4). Nay: (0). Abstain: (1) Divine. Motion carried.
Commissioner Divine returned to the quorum.
None.
OTHER BUSINESS
ADJOURNMENT
Moved by Commissioner Webb, seconded by Commissioner Divine, that the Regular
Meeting of the Board of Commissioners be adjourned. Aye: (5). Nay: (0). Motion carried. The
meeting adjourned at 4:40 p.m.
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R. Weber, Deputy City Clerk
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