02-17-2015 Agenda and Packet SAUNA PUBLIC LIBRARYi
301 West Elm Salina, Kansas 67401 Telephone: 785.825.4624 Fax: 785.823.0706 http://www.salpublib.org
MEETING NOTICE
- GROUP: Board of Trustees DATE: February 17, 2015
CHAIRPERSON: Christi Manley TIME: 7 A.M.
RECORDER: Sandy Wilcox PLACE: Tech Center Conference
AGENDA
Minutes
Public Comments
Friends of the Library
Discussion
Air Conditioning Project
Debit/Credit option
Orientation
Lori Berezovsky, Community Engagement
Reports
Financial
Activity & Stats
Librarian
New Business & Board Comments
NEXT MEETING: March 17th, 2015
SALINA PUBLIC LIBRARY
• REVENUE/EXPENDITURE REPORT
JANUARY 2015
• L 0 Y U
JANUARY JAN Budget $Over Budget %of Budget
Income
305 •APPROPRIATIONS 1,174,929.54 1,174,929.54 2,157,257.00 -982,327.46 54.46%
306 TRANSFER FROM
310 - UNENCUMBERED CASH BAL REV YR 188,446.00 -188,446.00 0.0%
315 • INTEREST INCOME 16.11 16.11 200.00 -183.89 8.06%
316 MISC. INCOME 0.00 0.00 0.0%
Total Income 1,174,945.65 1,174,945.65 2,345,903.00 -1,170,957.35 50.09%
Expense
410 • SALARIES 109,009.90 109,009.90 1,464,403.00 -1,355,393.10 7.44%
1 411 SECURITY 4,672.32 4,672.32 62,000.00 -57,327.68 7.54%
412- PERIODICALS-REFERENCE 145.60 145.60 22,000.00 -21,854.40 0.66%
415 - LIBRARY MATERIALS
0215 • YOUTH SERVICES 118.87 118.87 40,000.00 -39,881.13 0.3%
05415 INFORMATION SERVICES/CAMPBELL 7,000.00 -7,000.00 0.0%
08415 •ADULT COLLECTION 2,840.28 2,840.28 86,000.00 -83,159.72 3.3%
Total 415 • LIBRARY MATERIALS 2,959.15 2,959.15 133,000.00 -130,040.85 2.23%
417-LIBRARY MATERIAL-NON PRINT 7,793.42 7,793.42 92,000.00 -84,206.58 8.47%
418 E-RESOURCES 5,705.00 $5,705.00 $73,000.00 -$67,295.00 7.82%
420 • SUPPLIES 1,351.81 1,351.81 10,000.00 -8,648.19 13.52%
425 • POSTAGE 2,087.14 2,087.14 8,000.00 -5,912.86 26.09%
430 • WATER 262.43 262.43 8,500.00 -8,237.57 3.09%
435 • LIGHT&HEAT 8,071.11 8,071.11 95,000.00 -86,928.89 8.5%
0 • TELEPHONE 437.56 437.56 6,000.00 -5,562.44 7.29%
5 • REPAIRS& MAINT 1,446.44 1,446.4 45,000.00 -43,553.56 3.21%
450 • FURNITURE &EQUIPMENT 139.19 139.19 5,000.00 4,860.81 2.78%
460 • STAFF DEVELOPMENT&TRAVEL 185.00 185.00 12,000.00 -11,815.00 1.54%
465 • ACCOUNTING 7,000.00 -7,000.00 0.0%
470 • INSURANCE 142.50 142.50 25,000.00 -24,857.50 0.57%
474-CONNECTIONS 8,000.00 -8,000.00 0.0%
475-PR MARKETING 3,672.93 3,672.93 30,000.00 -26,327.07 12.24%
485 - TECHNOLOGY 3,408.32 3,408.32 70,000.00 -66,591.68 4.87%
505 • CONTINGENCY 1,013.36 1,013.36 10,000.00 -8,986.64 10.13%
510 • CAPITAL EXPENDITURES 160,000.00 -160,000.00 0.0%
Total Expense _ _.152,503..18 :_-152,503.18 2,345,903.00 -2,193,399.82 6.5%
JANUARY JAN Budget $Over Budget %of Budget
Income
305-2 • APPROPRIATIONS (EMP BEN) 246,163.12 246,163.12 449,376.00 -203,212.88 54.78%
310-2 • UNENCUMB CASH BAL PREV(EMP B) 34,335.00 -34,335.00 0.0%
Total Income Employee Benefit 246,163.12 246,163.12 483,711.00 -237,547.88 50.89%
Expense
760 • SOCIAL SECURITY TAXES EMPLOYER 7,686.22 7,686.22 112,053.00 -104,366.78 6.86%
765 • KPERS EXPENSE EMPLOYER 10,452.34 10,452.34 131,705.00 -121,252.66 7.94%
770 • UNEMPLOYMENT INS EMPLOYER 99.23 99.23 1,464.00 -1,364.77 6.78%
775 • HEALTH INSURANCE EMPLOYER 16,476.00 16,476.00 233,289.00 -216,813.00 7.06%
780 • WORKERS COMP INSURANCE 491.00 491.00 5,200.00 -4,709.00 9.44%
eta! Expense Employee Benefit 35,204.79 35,204.79 483,711.00 -448,506.21 7.28%
Page 1 of 1
MONTHLY ACTIVITY REPORT
JANUARY 2015
Salina
Public Library - .
IInforiiiatlon.Servlces=. I's4 ;1 IOUtreach. _I
Chat: 32 Activities/Contacts: 24
On-line Ask a Librarian: 0 Youth Outreach: _ 102
Program Attendance: 90 Adult Outreach: 77
Info Sery 63
ices Questions: 2, 6 ' Building Use: 1,048
Interlibrary Loans_ - 466
7ecFinology Center n o CLASS r c __..
Reservations: - --- 3,829 • Sessions: 19
Wireless: 4,796 Participants: _ 314
Computer Students: 75 •
_
.- - . --_ -- _. __. .__. _ . - . . -. _ . .
Pub6oRelations Acclivities
--- . Press -
Rel/Articles/Ads/PSAs: 14
External Contacts: 15
YotitSerMloes'Departrnent,,r�`17' .x,2.1 c=- -- -- --- :Internal PR: 3
Program Attendance: 304_
Computer Use -- 366 Security. 217! rs<<_: iii.ss srZZI
Group Visits 146 Visitors: 22,078
utreach 0 Incidents: - 2
Alarms: 174
IGrailation-6f Materials 2_ ELJANUARY2015 JANUARY2014 t:-`1 r !.YTD'2015 : ;:,-YTD'2014
Adult Materials: 26,991 28,945 26,991 28,945
Adult Renewals: 3,006 2,907 3,006 2,907
Youth Services Materials: 9,774 11,791 9,774 11,791
Youth Services Renewals: 1,291 1,544 ' • 1,291 1,544
eLibrary: 2,140 1,843 2,140 1,843
jail Circulated F 43,202_ _ 47,030 43,202 - 47,030
,Borrowers• ' - ' __ _
Adult Borrowers: mGudes Y.S. 8,497 9,320 8,497 9,320
Child Borrowers: 592 870 592 870
... ...................... . ..I _
Adult 219 262 219 262
Youth Services: 58 130 58 130
4L 2,160 1,972 _ 2,160 _ 1,972
tMateiials.Reserved 1:> _
Collection Management.. _ :_ii_ "F, -4-=. . . " .-,< . .'-z_ Meeting Room Uae §`7-::: . . - _ „ .=
Items Processed Monthly YID Room Monthly YTD •
Adult: . _ . 620 620 Prescott Room: _ _39 . _ 39
WYouth Services: 452 452 Small Cod Room 1&2 47 47
otal: 1,0.72_ 1,0.7.2 Tech Center Conf Rm: 14 _ 14
Silent Study 1 &2: _220 _220
Deleted: 1,073 1,073 Learning Center 1 &2: 33 33
•
• Librarian's Report
•
•
It seems like there has been enough good action so far this year, and despite staff illness, that
we are having a staff meeting this week just to bring people up to speed on initiatives. And, I
like how several of these projects are community based, really meant to extend our ability to
• make connections, partnerships and engage people in new ways. Increased public participation
is a healthy direction. It feels like it is flowing from our mission to connect people.
Some of those initiatives include:
Storycorps@ the Library: Barbara Mulvihill , Information Services Librarian, is organizing this
exciting project to record conversations in_which people have an opportunity share_their story.
Right now, she has a theme of weaving together the stories of our community. She is pulling
together a local team to bring this to life. Barbara is also beginning to plan a Genealogy lock-in
at the library for a Saturday evening in May.
Cultural Pass: Dianna Waite is exploring the possibilities of checking out a limited number of
passes to cultural events—concerts, museums, plays, etc. It could be good, consistent
marketing of arts and other events, while creating new opportunities for library card holders to
experience new events or venues that may not have been on their radar or in their budget.
• CLASS Advisory Board: Morgan Davis is organizing a small group of class students to discuss and
advise on issues related to CLASS and lifelong learning. Like many of our services, new ideas and
issues emerge and these best/frequent students who are already invested with the library
through CLASS can provide some fresh guidance and feedback.
Of course,we are on board with Match Madness for March 10. This is a nice way to participate
in an annual community event. Dianna is working on Project Salina as a way to do Food for
Fines. And, Lori Berezovsky is beginning to do community conversations as part of the Turning
Outward training. She also has a new community of readers considering the next Salina Reads
title. Information Services staff are working on Summer Reading. We've discussed the feasibility
of circulating a limited number of Internet hotspots to patrons and need to think about costs,
policies and response to problems.
Hoopla: We had our intro meeting for this new digital collection of streaming media:
audiobooks, music and movies/tv shows. We'll do staff training.They will send marketing info
and we hope to launch in March. -
HVAC: We have signed the contract with Glassman so they could order equipment and will have
a pre-construction meeting later this month to figure out logistics and timing. I have the
debit/credit payment idea on the agenda for further discussion.
• Hope this finds you well. Look forward to next week's meeting. Thanks for your help.
Joe