12-22-2014 MinutesCITY OF SALINA, KANSAS
REGULAR MEETING OF THE BOARD OF COMMISSIONERS
December 22, 2014
4:00 p.m.
City Commission convened at 2:30 for Bicentennial Center Plaza Design & Art Project and at
p.m. for Citizens Forum.
Regular Meeting of the Board of Commissioners was called to order at 4:00 p.m. in Room 107,
-County Building. Roll call was taken followed by the Pledge of Allegiance and a moment of
Lose present and comprising a quorum: Mayor Aaron Householter (presiding), Commissioners
n R. Blanchard, Kaye J. Crawford, Trent Davis, and Randall R. Hardy,
so present: Jason A. Gage, City Manager; Michael D. Schrage, Deputy City Manager; Greg
ngtson, City Attorney; and Shandi Wicks, City Clerk.
NARDS AND PROCLAMATIONS
None.
TIZEN FORUM
None.
1BLIC HEARINGS AND ITEMS SCHEDULED FOR A CERTAIN TIME
1) Public hearing on the 2014 budget amendments.
Rod Franz, Director of Finance, explained the amendments to the Sales Tax Capital Fund,
Sales Tax Economic Development Fund and Bicentennial Center Fund and noted the
error on the Budget Hearing Notice and asked that the hearing be continued to the
December 29, 2014 meeting.
There being no further comments the public hearing was closed.
Commissioner Blanchard asked about the amount spent for the gateway signage project.
Mr. Franz and Jason Gage, City Manager, responded by stating the amount was for the
Wayfinding Sign project not the gateway signage project.
Commissioner Blanchard asked if the second phase of the Wayfinding sign project was a
different contractor. Mr. Gage responded by stating the second phase was a different
contractor than the first phase.
Commissioner Blanchard asked what equipment was purchased for the indoor football
events at the Bicentennial Center. Mr. Franz responded by stating the backer boards were
purchased and are still in use at the Bicentennial Center.
14-0390 Moved by Commissioner Blanchard, seconded by Commissioner Hardy, to table the
authorization of the budget amendment unfit later in the meeting. Aye: (5). Nay: (0). Motion
NT AGENDA
Approve minutes of December 15, 2014.
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(6.2) Award of contract for the Sanitary Sewer Cleaning and Inspection, Project No. 14-3044 to
Mayer Specialty Services, LLC in the amount of $140,265 (authorized amount with 5%
Construction Contingency, $147,279).
(6.3) Resolution No. 14-7166 authorizing an Interlocal agreement with Saline County for i5
computer usage and service.
Commissioner Hardy requested that Item 6.3 be removed from the consent agenda.
- Commissioner Blanchard mentioned that the Sanitary Sewer Cleaning and Inspection was an eight
year plan and a majority of the work was performed in house but with the help of the outside
contractor the project would move along faster and effectively.
14-0391 Moved by Commissioner Blanchard, seconded by Commissioner Crawford, to approve the
consent agenda less 6.3. Aye: (5). Nay: (0). Motion carried.
(6.3) Resolution No. 14-7166 authorizing an Interlocal agreement with Saline County for i5
computer usage and service.
Commissioner Hardy asked if the i5 Computer System ran between the City/County
Building and the Sheriff's Department. Jack Rolls, Computer Technology, responded by
stating the system is housed in the City's Computer Technology Department.
Commissioner Hardy also asked if the system included the fiber optic cable that runs to the
Sheriff's Office. Mr. Rolls responded by stating that the agreement includes the fiber optic
cable a portion was owned by the City and the remaining owned by the County. Mr. Rolfs
stated that County intended to remove all County applications from the i5 computer
system in the near future.
Commissioner Hardy asked if once the County gets down to zero capacity, would the City
have excess capacity available and would the system no longer be efficient and if the City
would have to pay the entire bill. Mr. Rolls responded by stating the removal of the County
would not change how the system operated. Mr. Rolls noted a past analysis study that
helped to determine the shared cost for billing the County and the billed amount had
increased 3% every year.
Commissioner Hardy asked if there was a reoccurring charge or if the system was paid for.
Mr. Rolls stated the system was paid for and the cost was shared between the City and the
County.
14-0392 Moved by Commissioner Hardy, seconded by Commissioner Davis, to adopt Resolution No. 14-
7166 authorizing an Interlocal agreement with Saline County for i5 computer usage and service.
Aye: (5). Nay: (0). Motion carried.
ADMINISTRATION
(7.1) Second reading of Ordinance No. 14-10760 authorizing the City Manager to execute rural
fire protection contracts.
Mayor Householter noted that Ordinance No. 14-10760 was passed on first reading on
December 15, 2014 and since that time no comments have been received.
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14-0393 Moved by Commissioner Blanchard, seconded by Commissioner Davis, to adopt Ordinance No.
14-10760 on second reading. A roll call vote was taken. Aye: (5) Blanchard, Crawford, Davis,
Hardy, Householter. Nay: (0). Motion carried.
(7.2) Adopt 2015 Business Plan for the Salina Bicentennial Center.
Dion Louthan, Director of Parks and Recreation, summarized the operations agreement
with Global Spectrum, current year financials, and the proposed plan.
14-0*4 Moved by Commissioner Davis, seconded by Commissioner Crawford, to adopt the 2015 Business
Plan for the Salina Bicentennial Center. Aye: (5). Nay: (0). Motion carried.
(7.3) Resolution No. 14-7165 amending the Comprehensive Fee Schedule of the City of Salina to
provide for Water and Wastewater rates.
Rod Franz, Director of Finance and Administration, summarized the proposed rates.
Commissioner Hardy asked how many water usage customers there were outside the city
limits. Mr. Franz responded by stating he was not sure the number of customers.
Commissioner Hardy asked if the rate would be twice the amount regardless if it was a
residential customer or a corporation. Mr. Franz responded by stating yes, that is correct.
Commissioner Crawford asked if the new meters that were installed are showing an
impact. Mr. Franz responded by stating it is hard to tell.
Dan Ade, owner of Professional Sprinkler Installation, 240 S. 12th, was concerned about the
water rates in Salina, provided additional information regarding the water conservation
program, rate increases since 2006, the current rate structure and the water rates for the
neighboring communities. Jason Gage, City Manager, responded by providing an example
of a calculation of water rates from 2008 and noted a possible confusion between the base
rate and excess rate. Mr. Gage stated when there was the significant drought and limited
water coming through the river, the City needed to do something for the long term water
planning, the increase in water rates helped to keep overall usage down. The excess use
rate has been the best form of water conservation you could ever have.
Commissioner Hardy asked how much the water security district cost per year and if the
amount was included in the annual rates. Mr. Franz responded by stating that amount was
close to 2.8 million and the amount was included in the annual rates.
Mr. Gage noted the total investments in the daily operations are looked at to calculate the
water and wastewater rates.
Commissioner Davis asked if the rates were designed for protecting the infrastructure in
the future or to stimulate conservation of water. Mr. Franz responded by stating the excess
use charge was setup to help with water conservation but the rate structure adjustment
covers financing the system on a long term basis.
Commissioner Davis asked if it costs more to deliver the water during the excess usage
time period. Mr. Franz responded by stating there had to be enough capacity to meet peak
demand. Mr. Gage responded by stating the capacity had changed since the new billing
rates were established.
Mayor Householter provided his experience on the use of a lawn irrigation system.
Martha Tasker, Director of Utilities, noted the excess capacity of water in the summer
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caused changes in the infrastructure
Mr. Gage stated that it costs a lot of money to have a high end water treatment plant.
Mayor Householter asked if there was a traditional response to cities that license lawn
irrigation contractors. Mr. Gage responded by stating that he was not aware of traditional
responses for cities of licensing and was also not aware of any complaints received
regarding lawn irrigation contractors.
Mayor Householter asked if there was a specific reason for expanding the contractor
licensing requirements in Salina a few years ago. Mr. Gage responded by stating the main
reasons were for complaints received and local contractors encouraging the new licensing
requirements.
Commissioner Crawford asked if the city regulates wells. Ms. Tasker responded by stating
that the well owners are required to follow the same regulations as city water customers.
Mr. Gage stated that the well owners are required to follow the same water restrictions as
city water customers.
Commissioner Crawford asked about complaints received for well owners using lawn
irrigation systems. Mr. Gage responded by stating the enforcement is complaint driven and
staff tries to educate the citizen on the water restrictions. Ms. Tasker stated that well owners
and city water customers are treated the same when a complaint was submitted.
Ms. Tasker noted an evaluation performed on water rates recently and the city fell
comparable in the evaluation to other cities.
Commissioner Crawford noted that the water conservation and water rates would be a
good discussion to have in the future.
Mayor Householter thanked Mr. Ade for putting together the information and bringing it
to the commission.
Commissioner Hardy provided information regarding the water restrictions in Ellis,
Kansas.
Mr. Gage noted the effluent use in place in Wichita Falls, Texas.
14-0395 Moved by Commissioner Davis, seconded by Commissioner Blanchard, to adopt Resolution No.
14-7165 amending the Comprehensive Fee Schedule of the City of Salina to provide for Water and
Wastewater rates. Aye: (5). Nay: (0). Motion carried.
.4) First reading Ordinance No. 14-10762 amending Chapter 41, Section 41-93 of the City of
Salina Code, pertaining to billing procedures; disconnect for non-payment.
(7.4a) Declare an emergency exists for second reading on the same day.
(7.4b) Second reading Ordinance No. 14-10762.
Rod Franz, Director of Finance and Administration, summarized the procedure changes.
14-0396 Moved by Commissioner Blanchard, seconded by Commissioner Crawford, to pass Ordinance No.
14-1072 amending Chapter 41, Section 41-93 of the City of Salina Code, pertaining to billing
procedures; disconnect for non-payment on first reading. Aye: (5). Nay: (0). Motion carried.
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14-0397 Moved by Commissioner Blanchard, seconded by Commissioner Davis, to declare a compelling
public purpose and emergency exists for second reading approval of Ordinance No. 14-10762 on
the same day as the first reading. Aye: (5). Nay: (0). Motion carried.
14-03778 Moved by Commissioner Blanchard, seconded by Commissioner Hardy, to adopt Ordinance No.
14-10762 amending Chapter 41, Section 41-93 of the City of Salina Code, pertaining to billing
procedures; disconnect for non-payment on second reading. A roll call vote was taken. Aye: (5)
Blanchard, Crawford, Davis, Hardy, Householter. Nay: (0). Motion carried.
E J DEVELOPMENT BUSINESS
■b (8.1) Application #PDD14-1/lA (filed by Gravity Works Architecture on behalf of the City of
Salina) requesting approval of a zoning change from I-2 (Light Industrial) district to a PDD
(P -[PF]) (Public Use -Public Facilities) Planned Development District and the approval of a
preliminary site development plan for proposed building additions on the Fire Station No.
1 site located at the northwest comer of North Th Street and Elm Street.
(8.1a) First reading Ordinance No. 14-10761.
Dean Andrew, Director of Planning, explained the zoning district change, the preliminary
site development plan, and the Planning Commission recommendation including the
reasons to support the recommendation.
Commissioner Blanchard noted he liked the idea of repurposing the old letters into the
project.
14-0399 Moved by Commissioner Hardy, seconded by Commissioner Blanchard, to pass Ordinance No. 14-
10761 on first reading. Aye: (5). Nay: (0). Motion carried.
OTHER BUSINESS
Commissioner Blanchard provided information on the Christmas party he attended over
the weekend. Commissioner Hardy asked for the number of members in the group.
Commissioner Blanchard responded approximately 100 members.
(9.1) Request for executive session (legal).
14-0400 Moved by Commissioner Crawford, seconded by Commissioner Blanchard, to recess into
executive session for 60 minutes to discuss with legal counsel matters subject to the attorney-client
privilege for the reason that public discussion of those matters would waive the privilege and
adversely affect the City's interest in the matters and reconvene at 6:35 p.m.
The City Commission recessed for a 5 minute break then recessed into executive session at
5:35 p.m. and reconvened at 6:35 p.m. No action was taken.
14-0401 Moved by Commissioner Blanchard, seconded by Commissioner Hardy, to extend the current
executive session for an additional 5 minutes. Aye: (5). Nay: (0). Motion carried.
The City Commission recessed into executive session at 6:38 p.m. and reconvened at 6:43
p.m. No action was taken.
14-0402 Moved by Commissioner Blanchard, seconded by Commissioner Hardy, to put item 5.1 Public
hearing on the 2014 budget amendments back on the table. Aye: (5). Nay: (0). Motion carried.
Jason Gage, City Manager, asked if a Commissioner had attended a board meeting in a liaison role.
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14-0404
14-0405
A conversation ensued between the City Commissioners regarding the various board meetings
attended by Commissioners as liaisons, Greeley Bridge project update and the bicycle planning
group.
Commissioner Hardy noted that Water's True Value installed a bicycle rack in front of their
business.
Commissioner Hardy asked if there was a plan to change the name of the Salina Bicentennial
Center. Jason Gage, City Manager, responded by stating the naming could be handled in multiple
ways, as a whole building or piece by piece within the building, and the thought of having an
advertising naming right.
Commissioner Hardy asked if the number of stalls would be increased in the women's restrooms
of the Salina Bicentennial Center. Mr. Gage responded by stating that the number of stalls would
remain the same.
Commissioner Hardy also asked about the heating of the women's restroom. Mr. Gage responded
by stating that he was not aware of the heating problem but was hoping the remodel would help
this out.
Moved by Commissioner Davis, seconded by Commissioner Blanchard, to approve the 2014
budget amendments. Aye: (5). Nay: (0). Motion carried.
ADJOURNMENT
Moved by Commissioner Blanchard, seconded by Convnissio rdy, that the regular meeting
of the Board of City Commissioners be adjourned. Ay 5). ay: (0). Motion carried. The
meeting adjourned at 7:01 p.m.
[SEAL] Aaron I )Householter, Mayor
ATTEST:
ShaddiWicks, CMC, City Clerk
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