11-03-2014 Minutesn
M
CITY OF SALINA, KANSAS
REGULAR MEETING OF THE BOARD OF COMMISSIONERS
N II November 3, 2014
4:00 p.m.
w The City Commission convened at 1:00 p.m. for Salina Airport Authority Tour & Briefing and at
3:45 p.m. for Citizens Forum.
N
B The Regular Meeting of the Board of Commissioners was called to order at 4:00 p.m. in Room 107,
-a City -County Building. Roll call was taken followed by the Pledge of Allegiance and a moment of
8 silence.
Those present and comprising a quorum: Mayor Aaron Householter (presiding), Commissioners
Jon R. Blanchard, Kaye J. Crawford, Trent Davis, and Randall R. Hardy.
Also present: Jason A. Gage, City Manager; Michael D. Schrage, Deputy City Manager; Greg
Bengtson, City Attorney; and Shandi Wicks, City Clerk.
AWARDS AND PROCLAMATIONS
None.
CITIZEN FORUM
Lou Tryon, 2122 Leland Way, addressed the conunission on fluoride information.
Ray Hruska, 235 N. Santa Fe, addressed the commission regarding fluoride in the water.
PUBLIC HEARINGS AND ITEMS SCHEDULED FOR A CERTAIN TIME
(5.1) Public hearing on the adoption of the 2014-2018 Neighborhood Revitalization Plan.
(5.1a) Resolution No. 14-7148 adopting the Neighborhood Revitalization Plan.
Gary Hobbie, Director of Development Services, explained the plan.
Commissioner Blanchard asked if the needs assessment and strategic plan would change
the Neighborhood Revitalization Plan. Mr. Hobbie responded.
Commissioner Hardy asked how the boundaries for the plan were chosen. Mr. Hobbie
responded.
14-0316 Moved by Commissioner Davis, seconded by Commissioner Crawford, to adopt Resolution No.
14-7148 adopting the 2014-2018 Neighborhood Revitalization Plan. Aye: (5). Nay: (0). Motion
carried.
CONSENT AGENDA
(6.1) Approve minutes of October 27, 2014.
(6.2) Acceptance of the offered public drainage easement dedication for the detention pond
serving Veris Technologies' facility at 1925 Clay Ridge Court.
(6.3) Resolution No. 14-7149 authorizing the Mayor to sign Agreement No. 465-14 with the
Kansas Department of Transportation to exchange federal funds for the East Magnolia
Improvements, City Project No. 10-2808, and Iron Avenue Improvements, City Project No.
13-3008.
Page 1
14-0317 Moved by Commissioner Blanchard, seconded by Commissioner Davis, to approve the consent
agenda as presented. Aye: (5). Nay: (0). Motion carried.
tO
i ADMINISTRATION
a
w
(7.1) Second reading Ordinance No. 14-10756 amending Salina Code Sections 38-57 to 38-62
N pertaining to the towing and storage of vehicles.
Mayor Householter noted that Ordinance No. 14-10756 was passed on first reading on
October 27, 2014 and since that time no comments have been received.
14-0318 Moved by Commissioner Hardy, seconded by Commissioner Crawford, to adopt Ordinance No.
14-10756 on second reading amending Salina Code Sections 38-57 to 38-62 pertaining to the
towing and storage of vehicles. A roll call vote was taken. Aye: (5) Blanchard, Crawford, Davis,
Hardy, Householter. Dray: (0). Motion carried.
.2) Resolution No. 14-7150 authorizing the Mayor to execute a Guaranteed Maximum Price
Amendment (GMP) with McCownGordon Construction, L.L.C.
Dion Louthan, Director of Parks and Recreation, explained the amendment, project scope,
project cost and project options.
Todd Nelson, Frew Development Group, provided information on Frew Development
Group, explained the project scope, contingencies and add alternates for the project.
Commissioner Blanchard asked what would constitute a change order. Mr. Nelson
responded.
Commissioner Hardy asked about the renovation estimate summary included in the
packet. Mr. Nelson responded.
Jason Gage, City Manager, defined the role of Frew Development Group.
Mr. Nelson further explained the project scope.
David Greusel, Convergence Design, explained the scope of the work within the
amendment.
Commissioner Hardy asked about the roof repairs for the project. Mr. Greusel responded.
Commissioner Blanchard asked about the level of energy efficiency Within the project. Mr.
Greusel responded.
Dion Louthan, Director of Parks & Recreation, summarized the project.
Rod Franz, Director of Finance, explained the financing options for the project.
Mr. Greusel explained the additive alternate options for the project.
Commissioner Hardy asked about the individual costs for the additive alternates. Mr. Gage
and Mr. Greusel responded.
Commissioner Blanchard asked about the renovations of the concession stands and the
kitchen. Mr. Gage responded.
Commissioner Blanchard provided his thoughts on the cost of the project without the
additive alternates.
Page 2
e
Commissioner Davis asked about the current state of ADA compliance of the building. Mr.
Greusel responded.
Commissioner Crawford provided her thoughts on the scope and cost of the project.
Conunissioner Davis asked about the cost and scope of the arena roof additive alternate.
Mr. Greusel responded.
Commissioner Blanchard provided his thoughts on the project scope now versus his
assumed thought of the scope during a previous stud}' session. Mr. Greusel and Mr. Gage
responded.
Commissioner Davis provided his thoughts on the repair of the roof and asked how long a
new roof should last. Mr. Greusel responded.
Commissioner Blanchard noted that he did not have a problem with the project scope and
additive alternates but the cost surprised him. Mr. Louthan responded.
Commissioner Crawford thought that the Ohio Street entrance was included in the project.
Mr. Gage responded.
Mayor Householter provided his thoughts and concerns on the kitchen within the project.
Mr. Louthan responded.
A conversation ensued between the Commissioners, Mr. Gage and 1S4r. Louthan regarding
the project scope and the additive alternates.
Commissioner Hardy provided his thoughts on the project scope and additive alternates.
Mayor Householter asked what the annual cost to run the Bicentennial Center beyond the
revenue generated was in the past. Mr. Gage responded.
Mayor Householter provided his thoughts on the project. Mr. Gage responded.
Mayor Householter asked about the remodel costs Frew Development Group has
experienced in past projects. Mr. Nelson and Mr. Greusel responded.
Mr. Nelson also provided additional information regarding the project scope and the
additive alternates.
Commissioner Davis provided his thoughts on the project and the option to not include the
additive alternates. Mr. Greusel responded.
Commissioner Blanchard provided his thoughts on the project and the repairs of the
skylights in the lobby of the building. Todd Knight, McCownGordon Construction,
responded.
Commissioner Hardy noted the availability of the transient guest tax for the project.
Mr. Louthan explained the commission action options and the guaranteed maximum price
item will be brought back to the commission as a separate action.
Mr. Gage and Mr. Louthan provided staff's rankings of the additive alternates.
Commissioner Crawford asked how often the women's restrooms were closed for access to
the Mezzanine. Ron Rideout, Global Spectrum, responded.
Mr. Gage continued to provide staff's rankings of the additive alternates.
Mr. Gage provided information on the new HVAC system and the option to add an
Page 3
exhaust system to help remove the exhaust fumes.
Commissioner Hardy noted the cost of the non -important additive alternates.
Commissioner Blanchard asked what the action options were. Mr. Gage responded.
N
Commissioner Blanchard provided his thoughts on the additive alternates, the project
w scope and funding. Mr. Gage and Mr. Louthan responded.
y Commissioner Crawford provided her thoughts on the project scope and additive
8
1 o alternates.
g Mr. Gage provided information on the appropriate motion.
14-0319 Moved by Commissioner Hardy, seconded by Commissioner Davis, to direct staff to prepare a
Guaranteed Maximum Price Amendment including all additive alternates with McCownGordon
Construction L.L.C.
finer Davis asked if the current motion would also be a vote for the Guaranteed
Price Amendment for next week. Mr. Gage responded.
Crawford asked for further clarification. Mr. Gage responded.
issioner Blanchard asked if the project timeline would be affected if the Commission would
to wait on making a motion until next week. Mr. Louthan responded.
Householter called the question to direct staff to prepare a Guaranteed Maximum Price
ment including all additive alternates. Ave: (4). Nay: (1) Crawford. Motion carried.
(7.3) First reading Charter Ordinance Number 38 a charter ordinance exempting the City of
Salina, Kansas from the provisions of K.S.A. 13-1024a and providing substitute and
additional provisions on the same subject relating to general improvements and the
issuance of bonds for the purpose of paying for said improvements; and repealing Charter
Ordinance Number 34.
Dion Louthan, Director of Parks & Recreation, and Greg Bengtson, City Attorney,
explained the ordinance.
Commissioner Crawford asked if the amendment would just affect the downtown field
house project. Mr. Gage responded.
Commissioner Blanchard asked if we are looking for a motion to postpone the item until
November 10, 2014.
14-0320 Moved by Commissioner Davis, seconded by Commissioner Blanchard, to postpone Charter
Ordinance No. 38 on first reading until November 10, 2014. Aye: (5). Nay: (0). Motion carried.
DEVELOPMENT BUSINESS
None.
OTHER BUSINESS
Commissioner Hard), asked how the resolutions and ordinances are numbered. Mr. Gage
responded.
Page 4
0
ADJOURNMENT
14-0321 Moved by Commissioner Blanchard, seconded by Commissioner Hardy, that the regular meeting
of the Board of City Commissioners be adjourned. Aye: (5 y: (0). Motion carried. The
meeting adjourned at 6:21p.m.
m 1
w
g [SEAL] Aaron . Householter, Mayor
U
ATTEST:
Shanks, CMC, City Clerk
Page 5
M