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11-03-2014 Minutesn M CITY OF SALINA, KANSAS REGULAR MEETING OF THE BOARD OF COMMISSIONERS N II November 3, 2014 4:00 p.m. w The City Commission convened at 1:00 p.m. for Salina Airport Authority Tour & Briefing and at 3:45 p.m. for Citizens Forum. N B The Regular Meeting of the Board of Commissioners was called to order at 4:00 p.m. in Room 107, -a City -County Building. Roll call was taken followed by the Pledge of Allegiance and a moment of 8 silence. Those present and comprising a quorum: Mayor Aaron Householter (presiding), Commissioners Jon R. Blanchard, Kaye J. Crawford, Trent Davis, and Randall R. Hardy. Also present: Jason A. Gage, City Manager; Michael D. Schrage, Deputy City Manager; Greg Bengtson, City Attorney; and Shandi Wicks, City Clerk. AWARDS AND PROCLAMATIONS None. CITIZEN FORUM Lou Tryon, 2122 Leland Way, addressed the conunission on fluoride information. Ray Hruska, 235 N. Santa Fe, addressed the commission regarding fluoride in the water. PUBLIC HEARINGS AND ITEMS SCHEDULED FOR A CERTAIN TIME (5.1) Public hearing on the adoption of the 2014-2018 Neighborhood Revitalization Plan. (5.1a) Resolution No. 14-7148 adopting the Neighborhood Revitalization Plan. Gary Hobbie, Director of Development Services, explained the plan. Commissioner Blanchard asked if the needs assessment and strategic plan would change the Neighborhood Revitalization Plan. Mr. Hobbie responded. Commissioner Hardy asked how the boundaries for the plan were chosen. Mr. Hobbie responded. 14-0316 Moved by Commissioner Davis, seconded by Commissioner Crawford, to adopt Resolution No. 14-7148 adopting the 2014-2018 Neighborhood Revitalization Plan. Aye: (5). Nay: (0). Motion carried. CONSENT AGENDA (6.1) Approve minutes of October 27, 2014. (6.2) Acceptance of the offered public drainage easement dedication for the detention pond serving Veris Technologies' facility at 1925 Clay Ridge Court. (6.3) Resolution No. 14-7149 authorizing the Mayor to sign Agreement No. 465-14 with the Kansas Department of Transportation to exchange federal funds for the East Magnolia Improvements, City Project No. 10-2808, and Iron Avenue Improvements, City Project No. 13-3008. Page 1 14-0317 Moved by Commissioner Blanchard, seconded by Commissioner Davis, to approve the consent agenda as presented. Aye: (5). Nay: (0). Motion carried. tO i ADMINISTRATION a w (7.1) Second reading Ordinance No. 14-10756 amending Salina Code Sections 38-57 to 38-62 N pertaining to the towing and storage of vehicles. Mayor Householter noted that Ordinance No. 14-10756 was passed on first reading on October 27, 2014 and since that time no comments have been received. 14-0318 Moved by Commissioner Hardy, seconded by Commissioner Crawford, to adopt Ordinance No. 14-10756 on second reading amending Salina Code Sections 38-57 to 38-62 pertaining to the towing and storage of vehicles. A roll call vote was taken. Aye: (5) Blanchard, Crawford, Davis, Hardy, Householter. Dray: (0). Motion carried. .2) Resolution No. 14-7150 authorizing the Mayor to execute a Guaranteed Maximum Price Amendment (GMP) with McCownGordon Construction, L.L.C. Dion Louthan, Director of Parks and Recreation, explained the amendment, project scope, project cost and project options. Todd Nelson, Frew Development Group, provided information on Frew Development Group, explained the project scope, contingencies and add alternates for the project. Commissioner Blanchard asked what would constitute a change order. Mr. Nelson responded. Commissioner Hardy asked about the renovation estimate summary included in the packet. Mr. Nelson responded. Jason Gage, City Manager, defined the role of Frew Development Group. Mr. Nelson further explained the project scope. David Greusel, Convergence Design, explained the scope of the work within the amendment. Commissioner Hardy asked about the roof repairs for the project. Mr. Greusel responded. Commissioner Blanchard asked about the level of energy efficiency Within the project. Mr. Greusel responded. Dion Louthan, Director of Parks & Recreation, summarized the project. Rod Franz, Director of Finance, explained the financing options for the project. Mr. Greusel explained the additive alternate options for the project. Commissioner Hardy asked about the individual costs for the additive alternates. Mr. Gage and Mr. Greusel responded. Commissioner Blanchard asked about the renovations of the concession stands and the kitchen. Mr. Gage responded. Commissioner Blanchard provided his thoughts on the cost of the project without the additive alternates. Page 2 e Commissioner Davis asked about the current state of ADA compliance of the building. Mr. Greusel responded. Commissioner Crawford provided her thoughts on the scope and cost of the project. Conunissioner Davis asked about the cost and scope of the arena roof additive alternate. Mr. Greusel responded. Commissioner Blanchard provided his thoughts on the project scope now versus his assumed thought of the scope during a previous stud}' session. Mr. Greusel and Mr. Gage responded. Commissioner Davis provided his thoughts on the repair of the roof and asked how long a new roof should last. Mr. Greusel responded. Commissioner Blanchard noted that he did not have a problem with the project scope and additive alternates but the cost surprised him. Mr. Louthan responded. Commissioner Crawford thought that the Ohio Street entrance was included in the project. Mr. Gage responded. Mayor Householter provided his thoughts and concerns on the kitchen within the project. Mr. Louthan responded. A conversation ensued between the Commissioners, Mr. Gage and 1S4r. Louthan regarding the project scope and the additive alternates. Commissioner Hardy provided his thoughts on the project scope and additive alternates. Mayor Householter asked what the annual cost to run the Bicentennial Center beyond the revenue generated was in the past. Mr. Gage responded. Mayor Householter provided his thoughts on the project. Mr. Gage responded. Mayor Householter asked about the remodel costs Frew Development Group has experienced in past projects. Mr. Nelson and Mr. Greusel responded. Mr. Nelson also provided additional information regarding the project scope and the additive alternates. Commissioner Davis provided his thoughts on the project and the option to not include the additive alternates. Mr. Greusel responded. Commissioner Blanchard provided his thoughts on the project and the repairs of the skylights in the lobby of the building. Todd Knight, McCownGordon Construction, responded. Commissioner Hardy noted the availability of the transient guest tax for the project. Mr. Louthan explained the commission action options and the guaranteed maximum price item will be brought back to the commission as a separate action. Mr. Gage and Mr. Louthan provided staff's rankings of the additive alternates. Commissioner Crawford asked how often the women's restrooms were closed for access to the Mezzanine. Ron Rideout, Global Spectrum, responded. Mr. Gage continued to provide staff's rankings of the additive alternates. Mr. Gage provided information on the new HVAC system and the option to add an Page 3 exhaust system to help remove the exhaust fumes. Commissioner Hardy noted the cost of the non -important additive alternates. Commissioner Blanchard asked what the action options were. Mr. Gage responded. N Commissioner Blanchard provided his thoughts on the additive alternates, the project w scope and funding. Mr. Gage and Mr. Louthan responded. y Commissioner Crawford provided her thoughts on the project scope and additive 8 1 o alternates. g Mr. Gage provided information on the appropriate motion. 14-0319 Moved by Commissioner Hardy, seconded by Commissioner Davis, to direct staff to prepare a Guaranteed Maximum Price Amendment including all additive alternates with McCownGordon Construction L.L.C. finer Davis asked if the current motion would also be a vote for the Guaranteed Price Amendment for next week. Mr. Gage responded. Crawford asked for further clarification. Mr. Gage responded. issioner Blanchard asked if the project timeline would be affected if the Commission would to wait on making a motion until next week. Mr. Louthan responded. Householter called the question to direct staff to prepare a Guaranteed Maximum Price ment including all additive alternates. Ave: (4). Nay: (1) Crawford. Motion carried. (7.3) First reading Charter Ordinance Number 38 a charter ordinance exempting the City of Salina, Kansas from the provisions of K.S.A. 13-1024a and providing substitute and additional provisions on the same subject relating to general improvements and the issuance of bonds for the purpose of paying for said improvements; and repealing Charter Ordinance Number 34. Dion Louthan, Director of Parks & Recreation, and Greg Bengtson, City Attorney, explained the ordinance. Commissioner Crawford asked if the amendment would just affect the downtown field house project. Mr. Gage responded. Commissioner Blanchard asked if we are looking for a motion to postpone the item until November 10, 2014. 14-0320 Moved by Commissioner Davis, seconded by Commissioner Blanchard, to postpone Charter Ordinance No. 38 on first reading until November 10, 2014. Aye: (5). Nay: (0). Motion carried. DEVELOPMENT BUSINESS None. OTHER BUSINESS Commissioner Hard), asked how the resolutions and ordinances are numbered. Mr. Gage responded. Page 4 0 ADJOURNMENT 14-0321 Moved by Commissioner Blanchard, seconded by Commissioner Hardy, that the regular meeting of the Board of City Commissioners be adjourned. Aye: (5 y: (0). Motion carried. The meeting adjourned at 6:21p.m. m 1 w g [SEAL] Aaron . Householter, Mayor U ATTEST: Shanks, CMC, City Clerk Page 5 M