06-23-2014 Minutes14-0180
CITY OF SALINA, KANSAS
REGULAR MEETING OF THE BOARD OF
June 23, 2014
4:00 p.m.
The City Commission convened at 3:00 p.m. for Budget: Outside Agency -Public Transportation
and at 3:45 p.m. for Citizens Forum.
The Regular Meeting of the Board of Commissioners was called t order at 4:00 p.m. in Room 107,
City -County Building. Roll call was taken followed by the Pledgof Allegiance and a moment of
silence.
Those present and comprising a quorum: 'Mayor Aaron 1 -
Jon R. Blanchard, Kaye J. Crawford, Randall R. Hardy, and
Also present: Jason A. Gage, City Manager; Michael D.
Bengtson, City Attorney; and Shandi Wicks, City Clerk.
AWARDS AND PROCLAMATIONS
None.
CITIZEN FORUM
Norman Mannel, 7532 W. Pleasant Hill Road, asked if ai
have bypassed Salina and Saline County why they
Householter responded.
I PUBLIC HEARINGS AND ITEMS SCHEDULED FOR A CERTAIN TIME
None.
ICONSENT AGENDA
(6.1) Approve minutes of June 16, 2014.
(6.2) Authorize the purchase of three (3) police package vet
the amount of $80,877 and the purchase/ installation of
the amount of $26,700.
(6.3) Authorize the purchase of twenty-five (25) additional A?
docking stations, and the five (5) year video evidence
International in the amount of $98,941.31.
(6.4) Resolution No. 14-7117 authorizing an agreement with
law enforcement officers to serve in the School Resource
Moved by Commissioner Hardy, seconded by Commissioner Cr
agenda as presented. Aye: (5). Nay: (0). Motion carried.
I ADMINISTRATION
(7.1) Award of contract for the Salina Levee Project, Project No.
Dan Stack, City Engineer, explained the project, bids
timeline and recommended action.
Iter (presiding), Commissioners
V. Shirley.
e, Deputy City Manager; Greg
has asked the businesses that
not locate in Salina. Mayor
from Long McArthur Ford in
)meet from KA -Comm Inc. in
Flex and Body Cameras, four
aRe commitment from Taser
#305 assigning three uniform
er program.
to approve the consent
flood plain remapping
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Commissioner Hardy asked if in the future the river floithin the city would increase
would the requirement of updating the flood plainLipping be needed. Mr. Stack
responded.
14-01_81 Moved by Commissioner Crawford, seconded by Commissionerhirley, to award the Salina Levee
Project, Project No. 13-2998 to T & R Dirt Construction, in an a ount not to exceed $208,584.75
which includes a contingency of $10,000. Aye: (5). Nay: (0). Motion carried.
IZ (7.2) Resolution No. 14-7116 authorizing the Mayor to execute an Owner's Representative
' Agreement with FREW Development, LLC ("FREW"), setting forth the terms and
3 conditions relating to FREW's proposed owner's repregIentative services for the Salina
Bicentennial Center and Fire Station No. l Renovations.
Dion Louthan, Director of Parks & Recreation, explained the request for qualifications
received, selection process, Fire Department project, the proposed agreement and staff
recommended action.
Commissioner Blanchard thanked staff for all the hard cork on the project and asked if
both renovations will be completed within the same twelve month time period. Jason Gage,
City Manager, responded.
Commissioner Blanchard asked if the owner's representative would be available for the
pre -construction needs and if the owner's representative would take the pressure off the
Fire Chief for the remainder of the project. Mr. Gage & Mr.,iLouthan responded.
14-0182 Moved by Commissioner Blanchard, seconded by Commissioner Hardy, to adopt Resolution No.
14-7116, authorizing the Mayor to execute the Agreement with I REW Development, LLC. Aye:
(5). Nay: (0). Motion carried. 1
(7.3) Approval of grant fund allocations for the 2014 Kansas Emergency Solutions Grant from
the Kansas Housing Resources Corporation.
Gary Hobbie, Director of Development Services, explain the grant and allocations to the
Ashby House ($37,600), DVACK ($31,500), and the City of Salina ($1,868.00).
Commissioner Crawford asked if there were additional aj encies that applied. Mr. Hobbie
responded. i
Commissioner Blanchard asked why the Emergency Ai Food Bank did not meet the
scoring threshold. Mr. Hobbie responded.
A conversation ensued between Commissioner Blandard, Commissioner Crawford,
Commissioner Hardy, Mr. Hobbie and Mr. Schrage regarding the assistance available for
completing the grant application, the lack of agencies Applying, changes in the fund
requirements, allocation of funds and if staff has reviewed the program with other cities in
Kansas.
14-0183 Moved by Commissioner Blanchard, seconded by Commissioned Shirley, to authorize the grant
fund allocations for the 2014/2015 Kansas Emergency Solutions Grant as presented . Aye: (5).
Nay: (0). Motion carried.
(7.4) Second reading Ordinance No. 14-10739 amending Chapt rs 5 and 35 of the city code by
amending Sections 5-25, 35-36, 35-40.2 and establishing pter 35, Article XII, to address
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placement of certain items on the public sidewalk in the C-4 Central Business District and
to govern sidewalk dining in the Lee District.
(7.4a) Resolution No. 14-7111 providing for the related administdative regulations.
Jason Gage, City Manager, explained the ordinance and resolution changes between first
and second readings.
Commissioner Blanchard asked if the changes to the administrative regulations are
' o significant to address.
Greg Bengtson, City Attorney, explained the ordinancejrges, administrative regulation
changes, and the placement of certain items, specificallydoor furniture, within the Lee
District.Dean Andrew, Director of Planning, provided additionaor tion regarding placement
of certain items within the Lee District, including outdoor I urniture.
Commissioner Blanchard would like the businesses that do not currently serve alcohol to
continue to place items, including outdoor furniture, ou ide of their business within the
Lee District. Commissioner Crawford agreed. i
Commissioner Hardy asked about the outdoor furniture' and signs as part of a sidewalk
caf@ license agreement. Mr. Andrew responded.
Mr. Bengtson asked if there are additional items, beside' the outdoor furniture that can
only be outside during business hours. The City Co Sion unanimously voted to
include signs along with outdoor furniture.
Mr. Bengtson noted the discussion during first reading reg ding the complete enclosing of
the outside dining area.
Jake Peterson, Clark, Mize &Linville, provided addition 1 information received from the
State of Kansas Alcohol Beverage Control regarding the nclosing of the outside dining
areas and the amendment within the ordinance to reflect information obtained.
' 14-0184 Moved by Commissioner Hardy, seconded by Commissioner Bl chard, to adopt Ordinance No.
14-10739 on second reading as amended. A roll call vote was take . Aye: (5) Blanchard, Crawford,
Hardy, Shirley, Householter. Nay: (0). Motion carried.
14-0185 Moved by Commissioner Hardy, seconded by Commissioner S ' ey, to adopt Resolution No. 14-
7111 as amended. Aye: (5). Nay: (0). Motion carried.
DEVELOPMENT BUSINESS
None.
OTHER BUSINESS
Commissioner Hardy noted the recent bicycle accidents in the I ommunity and would like to
dedicate more money from the street maintenance fund for the r ext couple years to continue to
develop the hike and bike trails within the city. Commissioner i Hardy also noted the need for
additional signage within the community raising awareness to hiking and biking. Mr. Gage
responded.
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Mayor Householter asked if we still have a bicycle helmet pro am and noted the change in the
society of youth riding bicycles now compared to in the past and the need to develop outreach for
youth bicycling in the city and the health aspect of bicycling. Mr. Gage responded.
Commissioner Blanchard felt that the City Commission has been working on the addition to bike
routes within the projects coming up in the future. Commissioner Blanchard noted the work by the
Planning Commission on the street bike route plan. Mr. Andrew responded.
Commissioner Hardy noted that bike lanes used to be on Marymount Road and have now
' o disappeared. Mr. Andrew responded.
Melissa Hodges with Salina Downtown, Inc. noted a bicycle advocacy group that discusses
accessory bike routes, that meets periodically within the City a Ad that USD No. 305 has a safe
route to school program.
Commissioner Crawford recently visited Access TV and would lie to thank Access TV for all their
hard work.
Mr. Gage did not think the City would be able to get dedicated b cle routes done in a quick time
frame but did provide options for funding of the continued d elopment of the hike and bike
trails. A conversation ensued between the City Commission and Mr. Gage regarding the statistics
of the number of bicycle accidents within the community and public health and safety.
Commissioner Shirley noted a conflict in her schedule to be the liaison on the Building Authority
Board and would like to trade boards with another commissio er. Commissioner Blanchard is
willing to take the Building Authority Board liaison appointment ole. Mr. Gage responded.
Mayor Householter noted the steering committee that is held at Philips Lighting and that it seems
weird that the past Mayor and current Mayor are on the steering committee and not the current
Mayor and vice -mayor. Mr. Gage responded.
(9.1) Request for executive session.
140186 Moved by Commissioner Crawford, seconded by Commissioner Shirley, to recess into executive
' session for 15 minutes to discuss with legal counsel matters subjt to the attorney-client privilege
for the reason that public discussion of those matters would wave the privilege and adversely
affect the City's interest in the matters and reconvene at 5:25
IP.M.
The City Commission recessed into executive session at
p.m. No action was taken.
ADJOURNMENT
14-0187 II Moved by Commissioner Hardy, seconded by Commissioner E
of the Board of City Commissioners be adjourned. Aye: (5).
meeting adjourned at 5:25p.m
[SEAL] Aa%n K.
p.m. and reconvened at 5:25
d, that the regular meeting
(0). Motion carried. The
Mayor
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ATTEST:
Shandi Wicks, CMC, City Clerk
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