07-15-2014 Agenda nad Packet lSALINA PUBLIC LIBRARYI
301 West Elm Salina, Kansas 67401 Telephone: 785.825.4624 Fax: 785.823.0706 http://www.salpublib.org
MEETING NOTICE
GROUP: Board of Trustees DATE: July 15, 2014
CHAIRPERSON: Christi Manley TIME: 7 A.M.
RECORDER: Sandy Wilcox PLACE: Tech Conference Room
AGENDA
Minutes
® Public Comments
Action/Discussion
2015 Budget
Reports
Financial
Activity & Stats
Librarian
Friends of the Library
New Business & Board Comments
NEXT MEETING: August 19, 2014
Connecting people to information, learning and culture
•
SALINA PUBLIC LIBRARY
REVENUE/EXPENDITURE REPORT
JUNE 2014
• I L J • J
JUNE JAN-JUN 2014 Budget $Over Budget %of Budget
Income
305 •APPROPRIATIONS • 744521.12 1,920,681.08 2,112,662.00 -191,980.92 90.91%
306 TRANSFER FROM
310 - UNENCUMBERED CASH BAL REV YR 186,085.00 187,165.00 -1,080.00 99.42%
315 • INTEREST INCOME 38.01 168.80 300.00 -131.20 56.27%
316 MISC. INCOME 0.00 0.00 0.0%
Total Income 744,659.13 2,106,934.88 2,300,127.00 -193,192.12 91.6%
Expense
410 • SALARIES 114,816.34 652,941.86 1,444,127.00 -791,185.14 45.21%
411 SECURITY 4,858.24 28,371.36 64,000.00 -35,628.64 44.33%
412 • PERIODICALS-REFERENCE 615.00 7,665.59 20,000.00 -12,334.41 38.33%
415 • LIBRARY MATERIALS
02-415 • YOUTH SERVICES 874.65 10,742.81 42,000.00 -31,257.19 25.58%
05-415 INFORMATION SERVICESICAMPBELL 841.19 4,708.75 6,000.00 -1,291.25 78.48%
08415 •ADULT COLLECTION 2,877.28 35,469.53 90,000.00 -54,530.47 39.41%
10415 E BOOKS 659.95 7,461.52 20,000.00 -12,538.48 37.31%
Total 415 • LIBRARY MATERIALS 5,253.07 58,382.61 158,000.00 -99,617.39 36.95%
416-DATABASES 1,655.00 12,386.84 26,000.00 -13,613.16 47.64%
417-LIBRARY MATERIAL-NON PRINT 6,530.98 38,223.16 96,000.00 -57,776.84 39.82%
420 • SUPPLIES 1,161.89 5,622.63 12,000.00 -6,377.37 46.86%
425 - POSTAGE 13.77 3,051.28 7,000.00 -3,948.72 43.59%
4 30 •WATER 1,251.54 3,473.86 8,000.00 -4,526.14 43.42%
• LIGHT& HEAT 7,903.12 46,076.72 95,000.00 -48,923.28 48.5%
0 •
• TELEPHONE 435.80 2,618.08 6,000.00 -3,381.92 43.64%
445 • REPAIRS&MAINT 4,779.10 18,126.30 45,000.00 -26,873.70 40.28%
450 • FURNITURE& EQUIPMENT 0.00 2,089.02 6,000.00 -3,910.98 34.82%
460 • STAFF DEVELOPMENT&TRAVEL 1,135.58 6,091.71 12,000.00 -5,908.29 50.76%
465 - ACCOUNTING 0.00 5,325.00 7,000.00 -1,675.00 76.07%
470 • INSURANCE 149.00 11,322.12 22,000.00 -10,677.88 51.46%
474-CONNECTIONS 53.91 1,718.94 10,000.00 -8,281.06 17.19%
475-PR MARKETING 1,888.99 14,628.60 30,000.00 -15,371.40 48.76%
485 • TECHNOLOGY 26,490.60 55,000.06 70,000.00 -14,999.94 78.57%
505 • CONTINGENCY 89.85 1,532.94 12,000.00 -10,467.06 12.78%
510- CAPITAL EXPENDITURES 150,000.00 -150,000.00 0.0%
Total Expense 179,081.78 974,648.68 2,300,127.00 -1,325,478.32 42.37%
$565,577.35 $1,132,286.20
JUNE JAN-JUN 2014 Budget $Over Budget %of Budget
Income
305-2 • APPROPRIATIONS(EMP BEN) 142,809.43 369,451.20 401,382.00 -31,930.80 92.05%
310-2 • UNENCUMB CASH BAL PREV(EMP B) 34,426.00 33,202.00 1,224.00 103.69%
Total Income Employee Benefit 142,809.43 403,877.20 434,584.00 -30,706.80 92.93%
Expense
760 • SOCIAL SECURITY TAXES EMPLOYER 8,206.43 47,211.74 110,257.00 -63,045.26 42.82%
765 • KPERS EXPENSE EMPLOYER 9,556.28 56,544.60 119,557.00 -63,012.40 47.3%
770 • UNEMPLOYMENT INS EMPLOYER 381.67 2,194.54 5,198.00 -3,003.46 42.22%
775 • HEALTH INSURANCE EMPLOYER 16,365.00 97,182.00 192,582.00 -95,400.00 50.46%
780 • WORKERS COMP INSURANCE 487.00 2,922.00 6,990.00 -4,068.00 41.8%
W 4
tal Expense Employee Benefit 34,996.38 206,054.88 434,584.00 -228,529.12 47.41%
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MONTHLY ACTIVITY REPORT
0 a JUNE 2014
Salina
Public Library
infOrrhaiisiirte2:=-1‘.-.-....- :_,:u-,7,:,;(....t' t7..:--,,,::
. - Chat: 41 Activities/Contacts: 25
On-line Ask a Librarian: 4 Youth Outreach: . 89
Program Attendance: 40 Adult Outreach: 113
Info Services Questions: 2,454 Building Use: 397
Interlibrary Loans: 521
Tadiii31641Clittai.a1-11?:.*//',1:: .n.1:-:;f:It .,. CLASS-
Reservations: 4,497 Sessions: - -15 -
Wireless: 3,337 Participants: 201
Computer Students: 286
Public Relitteini-AatMtiae:e.i:-4 -.:1,..:::..TI'
Press
Rel/Articles/Ads/PSAs: . 20
External Contacts: 18
Youth:SIN Itiiis:DeAtlintiiieit&ta1}4-tici?--.:". Internal PR: 3
Program Attendance: 1,348
Computer Use: 564
Group Visits: 24 Visitors: 30,003
ODutreach: 700 Incidents: 3
Alarms: 244
I Clrailatiariof Mateliallei::::=7*,:*--JUNE201:Ctr C.:q1JUNE-2013--,:e:';.$FyYTD 2014'434g;,:r1-*.Y.TD 2013-72, ... I
Adult Materials: 26,276 28,656 161,677 171,488
Adult Renewals: 2,872 3,503 17,362 21,080
Youth Services Materials: 20,902 20,552 78,828 84,300
Youth Services Renewals: 1,589 1,922 8,896 9,880
eLibrary: 1,862 1,321 10,435 7,385
ITOtalbRulatecin 53,501 55,954 277,198 294,133
Bttroifersr,
Adult Borrowers:(indudes Y.S.) 9,530 6,129 53,347 56,331
Child Borrowers: 2,190 1,277 6,310 6,446
i Niiiy-IlitiferY Ciut:,,--(75:72:71 .
Adult: 281 207 1,362 1,443
Youth Services: 232 143 749 701
!Miterial6 Raaegrad: 77 •I 1,656 1,713 10,531 10,514
I Collactiori MEinajeliiiiit t W;T:' .-'7.C, ?"-; .- '. :-'t'717, -... -'--'T..`•I Meeting Robni Use _--,,::, -t,---_,---.--- -
Items Processed Monthly YTD Room Monthly YTD
Adult: 669 4,534 Prescott Room: 49 293
Youth Services: 297 2,102 Small Conf Room 1&2 51 357
Wotal: 966 6,636 Tech Center Conf Rm: 22 149
Silent Study 1 & 2: 180 1040
Deleted: 356 2,164 Learning Center 1 &2: 27 151
• Librarian's Report
Each week, we hear reports on the number of people signed up for summer reading. We might
hear about the number of books or pages read or the number of reviews submitted. It's always
encouraging and inspiring to see those numbers steadily grow as the weeks go on. There are
341 adults participating so far this year and that healthy number has increased each year.
In this morning's paper,the city finance director reported a 15% increase in health insurance
costs. That's the group we are in for health coverage. An earlier estimate was 5%and I plugged
in 7. It's difficult for city HR, this early in their year, to know how the rest of the coverage year
will affect their costs. It's an estimate. When we make that adjustment, it adds$12,537 to our
costs and bumps the mill levy by an additional 0.043. But, we do need to budget for the
estimate. The employees will feel that hit even more with an increase in payroll deduction of-
$18.25 per month for single and $47 each month for family coverage over current year
premiums. It's a good plan, but it's still lowers their take-home and is added to two years of an
additional 1% deduction for KPERS. Last month, I mentioned the desire to hold on any other
major Capital project, like improved parking at the Learning Center, until we can nail down the
air conditioning replacement. I still think that makes sense. •
Lori is moving gradually forward with a new outreach project to reach children in child care
through a delivery system similar to the volunteer system we've been using to serve
homebound patrons. That's exciting. I've been reading at the summer lunch program and
children are always excited to choose a free book at some of these lunches.
At ALA, I visited with an experienced rep with a leading bookmobile supplier. He had a lot of red
flags about converting a bus—he was familiar with El Dorado buses, but one of the simple
issues is reinforced walls that can support the books that would be hanging on them. Of course,
there is the generator. It goes under the bus and again support could be an issue.We'll need to
mount a cooling unit on the roof for summer stops and design around the bus windows.
I've contacted Wilson &Co. about a new air conditioning system.They worked on our boiler
project a few years ago.The engineer will contact me next week to begin the planning.
One of the small projects in our Action Plan is to weed out remaining VHS movies, shift some
media and create a non-fiction/informational DVD section.The VHS still circulate, but the
number is minimal.They are interfiled with books at this time. And, it is a strong and interesting
collection. We'll try to move on that once summer is completed.
Our focus for the July meeting is the 2015 budget—big numbers and little, including mill levy.
We'll need to approve a budget to publish and then have a public hearing in August before final
discussion and review. We know we'll have a couple of Board members gone, but we need a
• quorum to vote on this budget.
Joe
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