06-09-2014 Minutes• CITY OF SALINA, KANSAS
REGULAR MEETING OF THE BOARD OF COMMISSIONERS
June 9, 2014
4:02 p.m.
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The City Commission convened at 2:30 p.m. for Access TV Performance Review and at 3:45 p.m.
for Citizens Forum.
The Regular Meeting of the Board of Commissioners was called to order at 4:02 p.m. in Room 107,
a City -County Building. Roll call was taken followed by the Pledge of Allegiance and a moment of
' silence.
Those present and comprising a quorum: Mayor Aaron Householter ,(presiding), Commissioners
Jon R. Blanchard, Kaye J. Crawford, and Randall R. Hardy.
Absent: Commissioner Barbara V. Shirley.
Also present: Jason A. Gage, City Manager; Michael D. Schrage, Deputy City Manager; Greg
Bengtson, City Attorney; and Shandi Wicks, City Clerk.
AWARDS AND PROCLAMATIONS
None.
CITIZEN FORUM
• None.
PUBLIC HEARINGS AND ITEMS SCHEDULED FOR A CERTAIN TIME
CONSENT AGENDA
(6.1) Approve minutes of June 2, 2014.
(6.2) Resolution No. 14-7113 appointing members to various boards and commissions.
(6.3) Award of contract for the Vortex Avenue Waterline, Project No. 14-3033 to Stevens
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Contractors, Inc. in the amount of $45,690.
(6.4) Authorize the Mayor to execute a specialty contractor agreement for Laboratory Support -1st
Quarter Groundwater Monitoring Event to ALS Environmental,1 in an amount not to
exceed $19,108; a specialty contractor agreement for Surveying Support-1�t Quarter
Groundwater Monitoring Event to Wilson & Company, Inc., in an amount not to exceed
$4,975; and a specialty contractor agreement for Waste Disposal Services -1st Quarter
Groundwater Monitoring Event to Environmental Management, in an amount not to
exceed $6,003.
(6.5) Resolution No. 14-7112 authorizing the City Manager to submit, on behalf of the City, a
video service provider agreement letter to Southwestern Bell Telephone Company, d/b/a
AT&T Kansas.
(6.6) Resolution No. 14-7105 adopting a management method of street regulatory and warning
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signs in accordance with standards set forth in the 2009 Manual of Uniform Traffic Control
Devices (MUTCD).
Commissioner Hardy requested that Item 6.5 be removed from the consent agenda.
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JgW4-0160 Moved by Commissioner Crawford, seconded by Commissioner Blanchard, to approve the
consent agenda except Item No. 6.5. Aye: (4). Nay: (0). Motion carried.
(6.5) Resolution No. 14-7112 authorizing the City Manager to submit, on behalf of the City, a
video service provider agreement letter to Southwestern Bell Telephone Company, d/b/a
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AT&T Kansas.
N Jason Gage, City Manager, explained the request, agreement and letter.
Commissioner Hardy asked if the service was going to be offered through the DSL channel
' o or in association with DirecTV and if AT&T could provide better broadband service for the
Government channel than Cox Communications. Mr. Gage responded.
14-0161 Moved by Commissioner Crawford, seconded by Commissioner Hardy, to adopt Resolution No.
14-7112. Aye: (4). Nay: (0). Motion carried.
ADMINISTRATION
(7.1) Resolution No. 14-7109 approving a license agreement with Perry Residual Trust to allow
for the construction and maintenance of a private sanitary sewer service line to serve the
property located at 1613 E. Cloud Street.
Dan Stack, City Engineer, explained the request, agreement and recommended action.
Commissioner Blanchard asked if there is a requirement for a manhole and if there is
anticipation of upgrading Cloud Street. Mr. Stack, Jason Gage, City Manager, and Wayne
Nelson, Civil Engineer, responded.
Commissioner Blanchard asked if the rest of the homes east of this residence are on private
or public systems. Mr. Nelson responded.
Commissioner Hardy asked how the cost is calculated for installing the line. Mr. Nelson
responded.
Commissioner Blanchard asked if there is a hookup fee charged by the city. Mr. Nelson
' responded.
Greg Bengtson, City Attorney, provided information on the indemnification and insurance
requirements left out of the license agreement.
Jason Gage, City Manager, provided information within the license agreement explaining
the requirement of the property owner if the road is developed down the line and it affects
the private line.
14-0162 Moved by Commissioner Blanchard, seconded by Commissioner Crawford, to adopt Resolution
No. 14-7109 approving a license agreement with Perry Residual Trust to allow for the construction
and maintenance of a private sanitary sewer service line to service the property located at 1613 E.
Cloud Street. Aye: (4). Nay: (0). Motion carried.
(7.2) General Obligation Bonds and Notes
(7.2a) Resolution No. 14-7110 authorizing the offering for public sale of general
obligation temporary notes and bonds.
(7.2b) First reading Ordinance No. 14-10737 authorizing the issuance and delivery of
General Obligation Internal Improvement Bonds, Series 2014-A.
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• Rod Franz, Director of Finance and Administration, explained the issuance and
recommended action.
14-0163 Moved by Commissioner Hardy, seconded by Commissioner Blanchard, to adopt Resolution No.
14-7110 authorizing the offering for public sale of general obligation temporary notes and bonds.
z Aye: (4). Nay: (0). Motion carried.
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14-01$4 Moved by Commissioner Hardy, seconded by Commissioner Blanchard, to pass Ordinance No. 14-
1 10737 on first reading authorizing the issuance and delivery of General Obligation Internal
Improvement Bonds, Series 2014-A. Aye: (4). Nay: (0). Motion carried.
o (7.3) First reading Ordinance No. 14-10739 allowing the extension of restaurant dining areas into
the public sidewalk within the Lee District (Salina Business Improvement District No. 1) area of the
C-4 Central Business District, allowing the consumption of alcoholic beverages through the
approval of a Sidewalk Cafe License Agreement, and providing for the related administrative
regulations.
Jason Gage, City Manager, explained the amendment, license agreement, code changes and
recommended action.
Commissioner Hardy asked for clarifications in the definitions within the ordinance and for
the Lee District to be capitalized in multiple places within the'ordinance. Jake Peterson,
Clark, Mize & Linville, and Mr. Gage responded.
Commissioner Hardy asked for the definition to be clarified for direct access to the patio. A
• conversation ensued between the Commissioners, Mr. Peterson and Mr. Gage.
Commissioner Hardy asked for clarification on liability insurance requirements for the
sidewalk cafe license agreement. Mr. Peterson and Greg Bengtson, City Attorney,
responded.
Commissioner Hardy asked for clarifications on the administrative regulations. Mr.
Peterson and Mr. Gage responded.
' Judy Larson, 715 N. Ninth, asked for clarification on the times the outside dining is allowed
and if the hours are the same as a bar. Mr. Peterson & Mr. Gage responded.
Melissa Hodges, Salina Downtown, Inc. asked if the definition wording for barriers can be
modified. Mr. Peterson and Mr. Gage responded.
14-0165 Moved by Commissioner Hardy, seconded by Commissioner Crawford, to pass Ordinance No. 14-
10739 on first reading. Aye: (4). Nay: (0). Motion carried.
(7.4) Second reading Ordinance No. 14-10736 ordering the vacation of a ten foot alley located on
the north ten feet of Lot 103 on Second Street in the Original Town of (now City) of Salina,
Saline County, Kansas.
Mayor Householter noted that Ordinance No. 14-10736 was passed on first reading on June
2, 2014 and since that time no comments have been received.
14-0166 Moved by Commissioner Blanchard, seconded by Commissioner Crawford, to adopt Ordinance
No. 14-10736 on second reading. A roll call vote was taken. Aye: (4) Blanchard, Crawford, Hardy,
Householter. Nay: (0). Motion carried.
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• DEVELOPMENT BUSINESS
(8.1) First reading Ordinance No. 14-10738 extending a temporary moratorium on new hookah
bars and vapor bars or the expansion of existing ones in the city of Salina, Kansas.
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(8.1a) Declare an emergency exists for second reading on the same day.
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(8.1b) Second reading Ordinance No. 14-10738.
Jason Gage, City Manager, explained the extension and recommended action.
' 14-017 Moved by Commissioner Blanchard, seconded by Commissioner Crawford, to pass Ordinance No.
14-10738 on first reading. Aye: (4). Nay: (0). Motion carried.
14-0168 Moved by Commissioner Blanchard, seconded by Commissioner Hardy, to declare that a
compelling public purpose exists for second reading approval of Ordinance No. 14-10738 on the
same day as the first reading. Aye: (4). Nay: (0). Motion carried.
14-0169 Moved by Commissioner Blanchard, seconded by Commissioner Hardy, to adopt Ordinance No.
14-10738 on second reading. A roll call vote was taken. Aye: (4) Blanchard, Crawford, Hardy,
Householter. Nay: (0). Motion carried.
OTHER BUSINESS
MAYOR HOUSEHOLTER WANTED TO REMIND CITIZENS THAT THIS WEEKEND IS THE SMOKY HILL
• RIVER FESTIVAL.
(9.1) Request for executive session (trade secrets/ legal).
14-0170 Moved by Commissioner Crawford, seconded by Commissioner Blanchard, to recess into
executive session for 60 minutes to discuss with legal counsel matters subject to the attorney-client
privilege for the reason that public discussion of those matters would waive the privilege and
adversely affect the City's interest in the matters and to discuss confidential data relating to the
financial affairs and trade secrets of a corporation for the reason that public discussion of the
' information would competitively disadvantage the corporation and reconvene at 6:05 p.m.
The City Commission took a five minute break. The City Commission recessed into
executive session at 5:00 p.m. and reconvened at 6:00 p.m. No action, was taken.
14-0171 Moved by Commissioner Blanchard, seconded by Commissioner Hardy; to extend the current
executive session for an additional 30 minutes. Aye: (4). Nay: (0). Motion carried.
The City Commission recessed into executive session at 6:00 p.m. and reconvened at 6:30
p.m. No action was taken.
ADJOURNMENT
14-0172 Moved by Commissioner Hardy, seconded by Commissioner Blanchard, that the regular meeting
of the Board of City Commissioners be adjourned. Aye: (4). Nay: (0). Motion carried. The
meeting adjourned at 6:30 p.m.
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ATTEST:
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Shanldi Wicks, CA4C, City Clerk
Aaron K. Householter, Mayor
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