05-20-2014 Minutes and packet PSALM PUBLIC LIBRARY'
301 West Elm Salina, Kansas 67401 Telephone: 785.825.4624 Fax: 785.823.0706 http://www.salpublib.org
MEETING NOTICE
GROUP: Board of Trustees DA 1 E: June 17, 2014
CHAIRPERSON: Christi Manley TIME: 7 A.M.
RECORDER: Sandy Wilcox PLACE: Prescott Room
AGENDA
Minutes
Public Comments
Discussion
Preliminary Budget Discussion
Orientation
Children's Summer Reading — Kristi Hansen
Reports
Financial
• Activity & Stats
Librarian
Friends of the Library
New Business & Board Comments
NEXT MEETING: July 15, 2014
Connecting people to information, learning and culture
1028
The regular monthly meeting of the Salina Public Library Board of Trustees Was held at 7:00
a.m. on Tuesday, May 20, in the Tech Center Conference Room.
The following Board members were present: Mary Shaffer, Christi Manley, Karen Bonar,
David Greiser, Karma DeForest, Mary Lemon and Neal Zouzas. Others present were Joe
McKenzie, Sandra Wilcox and Mike Wilson, the observer for the League of Women Voters.
INTRODUCTIONS: New Board Members
MINUTES:
Christi Manley asked for any changes or additions to the March Board meeting minutes.
14-11 On a motion made by Karma DeForest and Seconded by David Gre iser it was
RESOLVED THAT: The Board of Trustees of the Salina Public Library approves the .
minutes of the April Board meeting as written. Motion passed. Pg 1028, 05/20/14
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EXECUTIVE SESSION: -
Christi Manley requested the Board go into Executive Session until 7:15 to discuss a
personnel issue.
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14-12 On a motion made by Karen Bonar and seconded by Mary Shaffer it was
RESOLVED THAT: The Board of Trustees of the Salina Public Library adjourns into
executive session until 7:15 a.m. Motion Passed. Pg 1028, 05/20/14
14-13 On a motion made by Karma DeForest and seconded by Karen Bonar it was
RESOLVED THAT: The Board of Trustees of the Salina Public Library adjourns out of the
executive session at 7:15 a.m. Motion Passed.
DISCUSSION/ACTION:
Drug and Alcohol Policy - 2nd reading
Discussion was held on this policy
14-14 On a motion made by Karma DeForest and seconded by Mary Lemon it was
RESOLVED THAT: The Board of Trustees of Salina Public Library approves the Drug and
Alcohol Policy, with suggested changes, upon second reading. Motion passed. pg 1028,
5/20/14 .
FINANCIAL REPORT:
We are a third of the way through our year so far and right on target with our budget.
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1029 .
STATISTICAL REPORT:
Number of tech reservations are down slightly but the number of wireless uses is up. Patrons
can have three reservations per day now, which is'up from two previously. And use on
Sunday's is going to 45 minutes per session, up from 30 minutes previously. April is a busy
outreach month.
LIBRARIAN'S REPORT:
The little libraries have been installed and are located at Jerry Ivey Park, KWU, YMCA and
Hawthorne Park.
Joe handed out flyers about our summer reading programs. We will be taking books to the
summer lunch programs and summer school programs. Joe spoke to the Board about the
• possible bookmobile project. There will be start up and ongoing maintenance and staffing
costs. We have purchased a tile steam cleaner to really clean the restrooms and sanitize.
We are also going to clean out some of our storage areas. Joe also handed out a sheet on the
Red Zone, those people eligible for retirement, and how it might impact our budget.
FRIENDS OF THE LIBRARY:
The Friends approved about S2,000 for the Adult Summer Reading Program. They also gave
funding for the Youth Summer Reading Program.
PUBLIC COMMENTS:
BOARD COMMENTS:
The Board of Trustees of the Salina Public Library adjourned at 8:15 a.m
Mary Lemon Sandra Wilcox
Secretary/Treasurer Recorder
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SALINA PUBLIC LIBRARY
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• REVENUE/EXPENDITURE REPORT
MAY 2014
I L J Y U
MAY JAN-MAY 2014 Budget $Over Budget %of Budget
Income
305 - APPROPRIATIONS 0.00 1,176,059.96 2,112,662.00 -936,602.04 55.67%
306 TRANSFER FROM
310 • UNENCUMBERED CASH BAL REV YR 186,085.00 187,165.00 -1,080.00 99.42%
315• INTEREST INCOME 21.52 130.79 300.00 -169.21 43.6%
316 MISC. INCOME 0.00 0.00 0.0%
Total Income 21.52 1,362,275.75 2,300,127.00 -937,851.25 59.23%
Expense
410 • SALARIES 108,257.10 538,125.52 1,444,127.00 -906,001.48 37.26%
411 SECURITY 4,874.24 23,513.12 64,000.00 -40,486.88 36.74%
412 • PERIODICALS-REFERENCE 938.17 7,050.59 20,000.00 -12,949.41 35.25%
415 • LIBRARY MATERIALS
02-415 - YOUTH SERVICES 2,475.96 9,868.16 42,000.00 -32,131.84 23.5%
05-415 INFORMATION SERVICES/CAMPBELL 260.51 3,867.56 6,000.00 -2,132.44 64.46%
08-415 • ADULT COLLECTION 6,246.66 32,592.25 90,000.00 -57,407.75 36.21%
10-415 E BOOKS 1,758.09 6,801.57 20,000.00 -13,198.43 34.01%
Total 415 • LIBRARY MATERIALS 10,741.22 53,129.54 158,000.00 -104,870.46 33.63%
416-DATABASES 2,556.84 10,731.84 26,000.00 -15,268.16 41.28%
417- LIBRARY MATERIAL-NON PRINT 7,362.05 31,692.18 96,000.00 -64,307.82 33.01%
420 • SUPPLIES 524.43 4,460.74 12,000.00 -7,539.26 37.17%
425 • POSTAGE 475.25 3,037.51 7,000.00 -3,962.49 43.39%
430 •WATER 744.63 2,222.32 8,000.00 -5,777.68 27.78%
5 • LIGHT&HEAT 7,836.65 38,173.60 95,000.00 -56,826.40 40.18%
-.40 - TELEPHONE 435.80 2,182.28 6,000.00 -3,817.72 36.37%
445 - REPAIRS&MAINT 3,925.46 13,347.20 45,000.00 -31,652.80 29.66%
450 • FURNITURE& EQUIPMENT 1,222.10 2,089.02 6,000.00 -3,910.98 34.82%
460 • STAFF DEVELOPMENT&TRAVEL 647.65 4,956.13 12,000.00 -7,043.87 41.3%
465 • ACCOUNTING 0.00 5,325.00 7,000.00 -1,675.00 76.07%
470 • INSURANCE 4,409.00 11,173.12 22,000.00 -10,826.88 50.79%
474-CONNECTIONS 239.69 1,665.03 10,000.00 -8,334.97 16.65%
475-PR MARKETING 2,204.70 12,739.61 30,000.00 -17,260.39 42.47%
485- TECHNOLOGY 13,575.72 28,509.46 70,000.00 -41,490.54 40.73%
505• CONTINGENCY 108.10 1,443.09 12,000.00 -10,556.91 12.03%
. 510 • CAPITAL EXPENDITURES 150,000.00 -150,000.00 0.0%
Total Expense 171,078.80 795,566.90 2,300,127.00 - -1,504,560.10 34.59%
-$171,057.28 $566,708.85
MAY JAN-MAY 2014 Budget $Over Budget %of Budget
Income
305-2 • APPROPRIATIONS (EMP BEN) 0.00 226,641.77 401,382.00 -174,740.23 56.47%
310-2 • UNENCUMB CASH BAL PREV(EMP B) 34,426.00 33,202.00 1,224.00 103.69%
Total Income Employee Benefit 0.00 261,067.77 434,584.00 -173,516.23 60.07%
Expense
760 - SOCIAL SECURITY TAXES EMPLOYER 7,704.64 39,005.31 110,257.00 -71,251.69 35.38%
765 - KPERS EXPENSE EMPLOYER 9,534.12 46,988.32 119,557.00 -72,568.68 39.3%
770 • UNEMPLOYMENT INS EMPLOYER 358.05 1,812.87 5,198.00 -3,385.13 34.88%
775 - HEALTH INSURANCE EMPLOYER 16,365.00 80,817.00 192,582.00 -111,765.00 41.97%
_ 780 - WORKERS COMP INSURANCE 487.00 2,435.00 6,990.00 -4,555.00 34.84%
_tal Expense Employee Benefit 34,448.81 171,058.50 434,584.00 -263,525.50 39.36%
Page 1 of 1
MONTHLY ACTIVITY REPORT
IS_ MAY 2014
sauna
Public Library .
Information Services _ . ' I Outreach
Chat: - 26 Activities/Contacts: 21
On-line Ask a Librarian: 0 Youth Outreach: 65
Program Attendance: 69 Adult Outreach: 205 1
Info Services Questions: 2,249 Building Use: 502
Interlibrary Loans: 345
Tedinology Center= -. • - . I CLASS:: .- : -
Reservations: - 4,388 Sessions: 0 - -
Wireless: 1,334 Participants: 0
Computer Students: 170
Public Relations Aotivitiee 1 -
Press
Re I/Artides/Ads/PSAs: 12
External Contacts: 19
Youth Services Depaitriterit, :. Internal PR: 5
Program Attendance: - 188 •
Computer Use: 379 Security'
Group Visits: 60 Visitors: 25,665
Jutreach: - 65 Incidents: 4
Alarms: 250
[Circulation of Materials,. ', MAY 2014 MAY 2013 , - YTD 2014 , • YTD 2013
Adult Materials: 25,543 28,165 135,401 142,832
Adult Renewals: 2,879 3,697 14,490 17,577
Youth Services Materials: 12,946 14,895 57,926 63,748
Youth Services Renewals: 1,331' . 1,432 7,307 7,958 • •
eLibrary: 1,313 6,792 6,064
Totl'Circulated,_ ___'. _, 42,699 49,502 221,916 238,179
Borrowers:
Adult Borrowers:(indudes Y.S.) 8,487 9,224 43,817 46,607
Child Borrowers: 966 1,152 4,120 4,444
New£ibrary_Caids:-_ _____.
Adult: 214 228 1,081 1,177
Youth Services: 145 168 517 471
Materials Reserved _ , - . 1,858 1,628 8,875 8,778
Collection Management ' Meeting Rooni Use -
Items Processed Monthty YTD Room Monthly YTD
Adult: 952 3,865 Prescott Room: 24 244
Youth Services: 292 1,805 Small Conf Room 1&2 50 306
otal: 1,244 5,670 Tech Center Conf Rm: 18 127
Silent Study ) &2: 165 860
Deleted: 471 1,808 • Learning Center 1 &2: 9 124
Librarian's Report
Summer is in full swing and that means someone, other than me, is finding time to read books. •
Actually, I just finished another title for the Salina Reads committee discussion, but it was not
summer reading at all. By the time you read this the committee will have made a choice.
Summer Reading: As of today, we have 1,344 children in the program, 132 Rubber Ducks and
155 teen readers.The adult program continues to grow—.221 enrollees already. Lots of
programs and games. We've had 65 children Read Down their overdue fines. Have you noticed
those large ads in the Journal for Summer Reading? They are sponsored by Newspapers in
Education and Kristi and Amy set that up. They look great. Kristi is also launching the new
Check up/Check Out program to give free books to children after their well checks at the
-- -pediatricians. This is a State Library-initiative and they.gave us a grant of$10,000.This.has.nice_ ._
potential for us to make new library cards for young children and families.
Budget: In your packet, I've sent an early one sheet recommendation form to help us focus -
once again on key budget points:Rather than just feel out your current thinking, I've added my
current thinking to start the discussion. The points include the large general fund line items that
drive the budget. Salaries for staff are always worth discussing. They feel pinched by two years
• of increases in KPERS, as well as health insurance and the general cost of living. I am
;recommending 2%, plus steps for those who qualify. For book collections and other library
materials, we are looking more closely at costs and use figures for electronic resources. We
know we have Capital Improvement needs that exceed our fund, so I would recommend we try
to continue to re-build that area of our budget in 2015. Anyway, it's time to think about next
year. We'll discuss these budget decisions in June and July before we take a final look in August.
Another project in the works is a pilot program through the State Library to provide wifi and
mini-ipads for ten patrons. The original idea was to try to find families who had children with
mental problems and who needed internet access to find parenting materials that might help
them. So, I've been talking with CKMHC. Salina and Newton were selected to do the trial. The
State Library provides the equipment and 6 months of data coverage.
On the downside, our youth programmer, Stephanie Johannes, is leaving at the end of June to
return to school and study to be a teacher. She'll be good at that and staff and children will miss
her energy and enthusiasm. Kristi Hansen will re-evaluate that position. But, we do plan to fill it.
And, we participated in the downtown power outage last Friday. I sent the staff home around
10:15 and we called them back and re-opened at 12:30. We had damage to a wireless access
point in Youth Services.
Lori organized another get Caught Reading at the Festival We'll wear red shirts and make
contact with hundreds of readers. Hope to see you at the meeting next week.
Joe