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02-13-1989 MinutesAction 89-064 CITY OF SALINA, KANSAS REGULAR MEETING OF THE BOARD OF COMMISSIONERS FEBRUARY 13, 1989 4:00 p.m. The Regular Meeting of the Board of Commissioners met in the Commission Meeting Room, City -County Building, on Monday, February 13, 1989 at 4:00 p.m. There were present: Mayor Sydney Soderberg, Chairman presiding Commissioner Robert E. Frank Commissioner Vi Justus Commissioner Stephen C. Ryan Commissioner Joseph A. Warner comprising a quorum of the Board, also present: Greg Bengtson, City Attorney Dennis M. Kissinger, City Manager Jacqueline Shiever, City Clerk Absent: None None CITIZEN FORUM AWARDS - PROCLAMATIONS (4.1) The Mayor proclaimed the Week of February 19 through 25, 1989 as "ENGINEER'S WEEK." The proclamation was read by Rod Anderson, President of the Smoky Valley Chapter of the Kansas Engineering Society. PUBLIC HEARINGS AND ITEMS SCHEDULED FOR A CERTAIN TIME None CONSENT AGENDA (6.1) Approve the Minutes of the Regular Meeting February 6, 1989. Commissioner Warner asked that, in the future, the minutes contain more parenthetical information especially concerning zoning cases. Moved by Commissioner Frank, seconded by Commissioner Warner that the minutes of the Regular Meeting of February 6, 1989 be approved. Aye: (5). Nay: (0) . Motion adopted. DEVELOPMENT BUSINESS (7.1) Resolution 89-4060, establishing a policy for procurement of supplies, equipment, construction and services with Community Development Block Grant Funds. Roy Dudark, Director of Planning and Community Development, explained that this item is a requirement of State CDBG funding guidelines for financial management. The city must adopt a written procurement program which will bring it into compliance with federal and state requirements and will apply to all new grants in the City. 89-065 Moved by Commissioner Justus, seconded by Commissioner Ryan that Resolution Number 89-4060, establishing a policy for procurement of supplies, equipment, construction and services with Community Development Block Grant Funds, be approved. Aye: (5). Nay: (0). Motion adopted. Action 89-066 89-067 89-068 89-069 89-070 (7.2) Recommendation from the City Planning Commission that Conditional Use Application 88-6, filed by Alice Denning on behalf of Birthright, requesting a Conditional Use Permit to allow a professional office in an R-2 (multi -family residential) district on property at 324 South Ohio, be approved with conditions. Moved by Commissioner Ryan, seconded by Commissioner Frank that the recommendation of the City Planning Commission be accepted and that Conditional Use Application 88-6 be approved with the conditions that no expansion of the building be permitted, that use of the property substantially conform to the approved site plan and that the proposed parking area plan be completed prior to the issuance of a Certificate of Occupancy. Aye: (5) . Nay: (0) . Motion adopted. ADMINISTRATION (8.1) Set the date of March 16, 1989 at 10:00 a.m. to receive bids on certain vehicles and equipment. City Commissioners and staff discussed specifications for the equipment and the bidding process. Moved by Commissioner Justus, seconded by Commissioner Warner that March 16, 1989 be set as the date to receive bids on certain vehicles and equipment. Aye: (5). Nay: (0). Motion adopted. (8.2) Set the date of March 16, 1989 at 10:00 a.m. to receive bids on the sale of miscellaneous used golf course equipment. Steve Snyder, Director of Parks and Recreation, explained that 10 pieces of equipment are to be sold, some of which has been used since the golf course opened in 1970 and remains suitable for smaller or privately owned golf courses. Moved by Commissioner Warner, seconded by Commissioner Frank that the date of March 16, 1989 be set as the date to receive bids for the sale of miscellaneous used golf course equipment. Aye: (5) . Nay: (0) . Motion adopted. (8.3) Resolution 89-4061, authorizing the Mayor to execute an agreement to retain The Buske Group to perform the tasks necessary for a community cable needs ascertainment as described in the agreement, in an amount not to exceed $5,600.00 plus expenses. Peter Brown, Public Information Officer, reported that the City franchise with Salina Cable TV and Telecommunications, Inc. will expire in March 1992. The Cable Act of 1984 sets a time frame to begin negotiations 36 months prior to the expiration of the franchise. The Act of 1984 stipulates that the City should conduct a cable community needs assessment so the needs for the next 10 to 15 years can be discussed and provided for during franchise negotiations. After checking the qualifications of other firms, staff recommends that The Buske Group be selected to develop a community statement on what Salina needs in the next 10 to 15 years in its cable TV franchise. Moved by Commissioner Frank, seconded by Commissioner Ryan that Resolution 89-4061, authorizing the Mayor to execute an agreement to retain The Buske Group to perform the tasks necessary for a community cable needs ascertainment as described in the agreement, in an amount not to exceed $5,600.00 plus expenses, be adopted. Aye: (5) . Nay: (0) . Motion adopted. (8.4) Report on Petition Number 3965 filed by the PTA Safety Committee at Heusner School for the installation of a sidewalk on Ellsworth from Lewis to Norton Street. Moved by Commissioner Justus, seconded by Commissioner Warner that Petition Number 3965 be approved. Action 89-071 89-072 Commissioner Frank raised questions concerning the placement of the sidewalks. He explained that the children leave school and walk on the north side of Ellsworth to Roach. If the sidewalk is placed on the south side of Ellsworth between Roach and Lewis, as requested, the children would need to cross Ellsworth at Roach and then again at Ohio in order to cross Ohio with the traffic light. Dean Boyer, City Engineer, said the report was prepared on the basis of the request by the Heusner PTA Safety Committee. Moved by Commissioner Frank, seconded by Commissioner Warner that consideration of the petition be tabled for two weeks to give staff sufficient time to discuss other options with the Heusner PTA Safety Committee and prepare a report. Aye: (5) . Nay: (0) . Motion adopted. (8.5) Report on bids received February 9, 1989 for Engineering Project 89-780 for the construction of sidewalk ramps. [Award the Contract to Delta Services, Inc. in the amount of $11,951.001 Moved by Commissioner Warner, seconded by Commissioner Justus that the contract for Engineering Project 89-780 for the construction of sidewalk ramps be awarded to Delta Services, Inc. in the amount of $11,951.00. Aye: (5). Nay: (0). Motion adopted. (8.6) Staff report on disability accessibility meeting of February 7, 1989. Peter Brown, Public Information Officer, reported on the meeting held February 7, 1989 at 7 p.m. at the Presbyterian Manor, as advertised. He said Phyllis Anderson, from OCCK, chaired the meeting. City representatives were Commissioners Frank and Warner, Will Burnett and Kaye Crawford from the Human Relations Department, Don Hoff, Assistant City Engineer and Peter Brown, Public Information Officer. He reported that for the most part the meeting was positive and upbeat. There were specific suggestions in the interest of making sure that the ball not be dropped again, and that they pursued the questions on the tentative agenda. He said they discussed the City ramping policy, and after the meeting everyone indicated it was a fully acceptable document, and there is no need to study the ramping policy further. He said they also discussed the possibility of compiling a list of barriers to accessibility in Salina and public education concerning handicapped awareness. Phyllis Anderson, OCCK, reported that there were sixty people at the meeting, and fifteen of those said yes to being on the task force. Twenty people agreed to be resource people and to be involved in getting the projects accomplished. She said she is not sure what needs to be done next, what role the task force will have in relation to the City, what communications channels should be used, and asked if there is a focus. She indicated there are grant opportunities to fund projects, and that the deadline to file is March 13th. She said the group talked about a disability awareness event and that March is Awareness Month. The City Commission, staff, and Mrs. Anderson talked about the role of the task force to identify the projects and the schedule for application for CDBG funds. The City Commission took no action. (8.7) Preliminary discussion of the Fox Theatre Project. Bill Harris reviewed the written staff report which outlines its findings to assist the City Commission in making a decision on accepting the building. He explained staff concurs with the Chamber of Commerce report that there are four options: Accept the theatre and do nothing further with it, for the present. Accept the theatre and "mothball" it (i.e. perform only those repairs on the building which would stabilize it and prevent further deterioration) . Accept the theatre and begin restoration to preserve it in its original 1931 state. Decline the offer. Action 89-073 89-074 Dr. Tom Wilson, member of the Chamber of Commerce Task Force, reviewed the Chamber's report and the benefits and risks for the City in accepting the theatre. Dr. Wilson introduced the Chamber of Commerce Task Force members present: Don Marrs, Karen Graves, John Gunn, Mike Beatty. Donnie Marrs, architect on the Chamber of Commerce Task Force, recapped the dollar estimates to sufficiently repair the building to be used as a multi-purpose auditorium. Karen Graves, asked the City Commission to accept the building as a gift and then decide the feasibility of restoring the theatre at a later time. She said the City of Hutchinson wants to acquire the Fox Theatre in that city for a considerable sum of money. She said Salina is between Kansas City and Denver and would be an excellent stop for performing and touring groups. The Commissioners and City Manager discussed the financing options and possible pitfalls involved in accepting the building. The Commissioners took no action on the report. OTHER BUSINESS Mayor Soderberg asked for a Commission volunteer to write a guest editorial on the Charter Ordinance 25 issue. Commissioner Warner volunteered. Mayor Soderberg announced there will be no meeting on February 20, 1989 as it is Presidents' Day, a legal holiday. Commissioner Warner brought up the malpractice insurance legislation issue. The Commissioners, staff and Gerald Cook, Salina Area Chamber of Commerce President, discussed the possible courses of action. Moved by Commissioner Warner, seconded by Commissioner Frank that the City Commission recess into executive session to discuss a personnel matter of non -elected personnel for the reason that public discussion of the matter would jeopardize the right to privacy of the personnel involved and to reconvene in the City Commission Room in 15 minutes or at 6 p.m. Aye: (5). Nay: (0) . Motion adopted. The Commission recessed at 5:44 p.m, and reconvened at 5:56 p.m. ADJOURNMENT Moved by Commissioner Ryan, seconded by Commissioner Frank that the Regular Meeting of the Board of Commissioners be adjourned. Aye: (5) . Nay: (0) . Motion adopted. The meeting adjourned at 5:57 p.m. 4 Sydne Soderberg, Mayor [SEAL] ATTEST: Jacqueline Shiever, City Clerk