02-13-1989 MinutesAction
89-064
CITY OF SALINA, KANSAS
REGULAR MEETING OF THE BOARD OF COMMISSIONERS
FEBRUARY 13, 1989
4:00 p.m.
The Regular Meeting of the Board of Commissioners met in the Commission
Meeting Room, City -County Building, on Monday, February 13, 1989 at 4:00
p.m.
There were present:
Mayor Sydney Soderberg, Chairman presiding
Commissioner Robert E. Frank
Commissioner Vi Justus
Commissioner Stephen C. Ryan
Commissioner Joseph A. Warner
comprising a quorum of the Board, also present:
Greg Bengtson, City Attorney
Dennis M. Kissinger, City Manager
Jacqueline Shiever, City Clerk
Absent:
None
None
CITIZEN FORUM
AWARDS - PROCLAMATIONS
(4.1) The Mayor proclaimed the Week of February 19 through 25, 1989 as
"ENGINEER'S WEEK." The proclamation was read by Rod Anderson, President of
the Smoky Valley Chapter of the Kansas Engineering Society.
PUBLIC HEARINGS AND ITEMS SCHEDULED FOR A CERTAIN TIME
None
CONSENT AGENDA
(6.1) Approve the Minutes of the Regular Meeting February 6, 1989.
Commissioner Warner asked that, in the future, the minutes contain
more parenthetical information especially concerning zoning cases.
Moved by Commissioner Frank, seconded by Commissioner Warner that
the minutes of the Regular Meeting of February 6, 1989 be approved. Aye: (5).
Nay: (0) . Motion adopted.
DEVELOPMENT BUSINESS
(7.1) Resolution 89-4060, establishing a policy for procurement of supplies,
equipment, construction and services with Community Development Block Grant
Funds.
Roy Dudark, Director of Planning and Community Development,
explained that this item is a requirement of State CDBG funding guidelines for
financial management. The city must adopt a written procurement program which
will bring it into compliance with federal and state requirements and will apply to
all new grants in the City.
89-065 Moved by Commissioner Justus, seconded by Commissioner Ryan that
Resolution Number 89-4060, establishing a policy for procurement of supplies,
equipment, construction and services with Community Development Block Grant
Funds, be approved. Aye: (5). Nay: (0). Motion adopted.
Action
89-066
89-067
89-068
89-069
89-070
(7.2) Recommendation from the City Planning Commission that Conditional Use
Application 88-6, filed by Alice Denning on behalf of Birthright, requesting a
Conditional Use Permit to allow a professional office in an R-2 (multi -family
residential) district on property at 324 South Ohio, be approved with conditions.
Moved by Commissioner Ryan, seconded by Commissioner Frank that
the recommendation of the City Planning Commission be accepted and that
Conditional Use Application 88-6 be approved with the conditions that no
expansion of the building be permitted, that use of the property substantially
conform to the approved site plan and that the proposed parking area plan be
completed prior to the issuance of a Certificate of Occupancy. Aye: (5) . Nay:
(0) . Motion adopted.
ADMINISTRATION
(8.1) Set the date of March 16, 1989 at 10:00 a.m. to receive bids on certain
vehicles and equipment.
City Commissioners and staff discussed specifications for the equipment
and the bidding process.
Moved by Commissioner Justus, seconded by Commissioner Warner that
March 16, 1989 be set as the date to receive bids on certain vehicles and
equipment. Aye: (5). Nay: (0). Motion adopted.
(8.2) Set the date of March 16, 1989 at 10:00 a.m. to receive bids on the
sale of miscellaneous used golf course equipment.
Steve Snyder, Director of Parks and Recreation, explained that 10
pieces of equipment are to be sold, some of which has been used since the golf
course opened in 1970 and remains suitable for smaller or privately owned golf
courses.
Moved by Commissioner Warner, seconded by Commissioner Frank that
the date of March 16, 1989 be set as the date to receive bids for the sale of
miscellaneous used golf course equipment. Aye: (5) . Nay: (0) . Motion
adopted.
(8.3) Resolution 89-4061, authorizing the Mayor to execute an agreement to
retain The Buske Group to perform the tasks necessary for a community cable
needs ascertainment as described in the agreement, in an amount not to exceed
$5,600.00 plus expenses.
Peter Brown, Public Information Officer, reported that the City
franchise with Salina Cable TV and Telecommunications, Inc. will expire in March
1992. The Cable Act of 1984 sets a time frame to begin negotiations 36 months
prior to the expiration of the franchise. The Act of 1984 stipulates that the
City should conduct a cable community needs assessment so the needs for the
next 10 to 15 years can be discussed and provided for during franchise
negotiations. After checking the qualifications of other firms, staff recommends
that The Buske Group be selected to develop a community statement on what
Salina needs in the next 10 to 15 years in its cable TV franchise.
Moved by Commissioner Frank, seconded by Commissioner Ryan that
Resolution 89-4061, authorizing the Mayor to execute an agreement to retain The
Buske Group to perform the tasks necessary for a community cable needs
ascertainment as described in the agreement, in an amount not to exceed
$5,600.00 plus expenses, be adopted. Aye: (5) . Nay: (0) . Motion adopted.
(8.4) Report on Petition Number 3965 filed by the PTA Safety Committee at
Heusner School for the installation of a sidewalk on Ellsworth from Lewis to
Norton Street.
Moved by Commissioner Justus, seconded by Commissioner Warner that
Petition Number 3965 be approved.
Action
89-071
89-072
Commissioner Frank raised questions concerning the placement of the
sidewalks. He explained that the children leave school and walk on the north
side of Ellsworth to Roach. If the sidewalk is placed on the south side of
Ellsworth between Roach and Lewis, as requested, the children would need to
cross Ellsworth at Roach and then again at Ohio in order to cross Ohio with the
traffic light.
Dean Boyer, City Engineer, said the report was prepared on the basis
of the request by the Heusner PTA Safety Committee.
Moved by Commissioner Frank, seconded by Commissioner Warner that
consideration of the petition be tabled for two weeks to give staff sufficient time
to discuss other options with the Heusner PTA Safety Committee and prepare a
report. Aye: (5) . Nay: (0) . Motion adopted.
(8.5) Report on bids received February 9, 1989 for Engineering Project
89-780 for the construction of sidewalk ramps. [Award the Contract to Delta
Services, Inc. in the amount of $11,951.001
Moved by Commissioner Warner, seconded by Commissioner Justus that
the contract for Engineering Project 89-780 for the construction of sidewalk
ramps be awarded to Delta Services, Inc. in the amount of $11,951.00. Aye:
(5). Nay: (0). Motion adopted.
(8.6) Staff report on disability accessibility meeting of February 7, 1989.
Peter Brown, Public Information Officer, reported on the meeting held
February 7, 1989 at 7 p.m. at the Presbyterian Manor, as advertised. He said
Phyllis Anderson, from OCCK, chaired the meeting. City representatives were
Commissioners Frank and Warner, Will Burnett and Kaye Crawford from the
Human Relations Department, Don Hoff, Assistant City Engineer and Peter
Brown, Public Information Officer. He reported that for the most part the
meeting was positive and upbeat. There were specific suggestions in the
interest of making sure that the ball not be dropped again, and that they
pursued the questions on the tentative agenda. He said they discussed the City
ramping policy, and after the meeting everyone indicated it was a fully
acceptable document, and there is no need to study the ramping policy further.
He said they also discussed the possibility of compiling a list of barriers to
accessibility in Salina and public education concerning handicapped awareness.
Phyllis Anderson, OCCK, reported that there were sixty people at the
meeting, and fifteen of those said yes to being on the task force. Twenty
people agreed to be resource people and to be involved in getting the projects
accomplished. She said she is not sure what needs to be done next, what role
the task force will have in relation to the City, what communications channels
should be used, and asked if there is a focus. She indicated there are grant
opportunities to fund projects, and that the deadline to file is March 13th. She
said the group talked about a disability awareness event and that March is
Awareness Month.
The City Commission, staff, and Mrs. Anderson talked about the role
of the task force to identify the projects and the schedule for application for
CDBG funds.
The City Commission took no action.
(8.7) Preliminary discussion of the Fox Theatre Project.
Bill Harris reviewed the written staff report which outlines its findings
to assist the City Commission in making a decision on accepting the building.
He explained staff concurs with the Chamber of Commerce report that there are
four options:
Accept the theatre and do nothing further with it, for the present.
Accept the theatre and "mothball" it (i.e. perform only those repairs on
the building which would stabilize it and prevent further
deterioration) .
Accept the theatre and begin restoration to preserve it in its original
1931 state.
Decline the offer.
Action
89-073
89-074
Dr. Tom Wilson, member of the Chamber of Commerce Task Force,
reviewed the Chamber's report and the benefits and risks for the City in
accepting the theatre.
Dr. Wilson introduced the Chamber of Commerce Task Force members
present: Don Marrs, Karen Graves, John Gunn, Mike Beatty.
Donnie Marrs, architect on the Chamber of Commerce Task Force,
recapped the dollar estimates to sufficiently repair the building to be used as a
multi-purpose auditorium.
Karen Graves, asked the City Commission to accept the building as a
gift and then decide the feasibility of restoring the theatre at a later time. She
said the City of Hutchinson wants to acquire the Fox Theatre in that city for a
considerable sum of money. She said Salina is between Kansas City and Denver
and would be an excellent stop for performing and touring groups.
The Commissioners and City Manager discussed the financing options
and possible pitfalls involved in accepting the building.
The Commissioners took no action on the report.
OTHER BUSINESS
Mayor Soderberg asked for a Commission volunteer to write a guest
editorial on the Charter Ordinance 25 issue. Commissioner Warner volunteered.
Mayor Soderberg announced there will be no meeting on February 20,
1989 as it is Presidents' Day, a legal holiday.
Commissioner Warner brought up the malpractice insurance legislation
issue. The Commissioners, staff and Gerald Cook, Salina Area Chamber of
Commerce President, discussed the possible courses
of action.
Moved by Commissioner Warner, seconded by Commissioner Frank that
the City Commission recess into executive session to discuss a personnel matter
of non -elected personnel for the reason that public discussion of the matter
would jeopardize the right to privacy of the personnel involved and to
reconvene in the City Commission Room in 15 minutes or at 6 p.m. Aye: (5).
Nay: (0) . Motion adopted.
The Commission recessed at 5:44 p.m, and reconvened at 5:56 p.m.
ADJOURNMENT
Moved by Commissioner Ryan, seconded by Commissioner Frank that
the Regular Meeting of the Board of Commissioners be adjourned. Aye: (5) .
Nay: (0) . Motion adopted. The meeting adjourned at 5:57 p.m.
4
Sydne Soderberg, Mayor
[SEAL]
ATTEST:
Jacqueline Shiever, City Clerk