04-28-2014 MinutesCITY OF SALINA, KANSAS
REGULAR MEETING OF THE BOARD OF COMMISSIONERS
April 28, 2014
4:00 p.m.
w The City Commission convened at 3:00 p.m. for Manual of Uniform Traffic Control Devices
Updates and at 3:45 p.m. for Citizens Forum.
The Regular Meeting of the Board of Commissioners was called to order at 4:00 p.m. in Room 107,
1 o City -County Building. Roll call was taken followed by the Pledge of Allegiance and a moment of
silence.
Those present and comprising a quorum: Mayor Aaron Householter (presiding), Commissioners
Jon R. Blanchard, Kaye J. Crawford, and Randall R. Hardy,
Absent: Commissioner Barbara V. Shirley
Also present: Jason A. Gage, City Manager; Michael D. Schrage, Deputy City Manager; Greg
Bengtson, Citv Attornev; and Shandi Wicks, Citv Clerk.
AWARDS AND PROCLAMATIONS
(3.1) The month of May 2014 as "National Bike Month" and 'Bicycle Safety Month," and the
week of May 12 through 16, 2014 as 'Bike to Work Week" in the city_ of Salina. Phil Black
read the proclamation and announced upcoming events. Dr. Black also provided
information on the citizens' past work on developing a safe route to work for bicyclists.
(3.2) The week of April 27 through May 4, 2014 as the "Days of Remembrance of the Victims of
the Holocaust" in the city of Salina including the "Day of Remembrance known as Yom
Hashoah" on April 28, 2014. Mayor Householter read the proclamation.
CITIZEN FORUM
Gare Arpin, 929 Twin Oaks Drive, expressed his concerns on the location for the new dog
' park.
Commissioner Hardy asked if installing a privacy fence on the south side of the dog park
would make a difference and if there was community outreach for designating the location
of the park. Dion Louthan, Director of Parks & Recreation, and Jason Gage, City Manager,
responded.
Mayor Householter asked if the date for the next community outreach meeting has been
determined. Mr. Louthan responded.
Mr. Arpin provided additional information regarding the community outreach letters
mailed, fellow neighbors' thoughts and potential detrimental housing value decreases due
to the park. i% -1r. Louthan and Mr. Gage responded.
Commissioner Hardy indicated some interest by citizens in the west part of Salina.
Mr. Gage asked what size park staff envisioned for adequate space for a park. Mr. Louthan,
responded.
Carla Arpin, 929 Twin Oaks Drive, noted that she did not receive the community outreach
letter pertaining to the dog park within Jerry Ivey Park and provided her thoughts on the
proposed location and asked for the Commissions support to not locate the dog park
within Jerry Ivey Park. Mr. Louthan and Mr. Gage responded to Mrs. Arpin's question
pertaining to the soccer complex not being a good fit for the dog park.
Mary Lou Arnold, 917 Twin Oaks Drive, expressed her thoughts against the proposed
' location of the dog park within Jerry Ivey Park.
Bonnie Anderson, 924 Twin Oaks Drive, expressed her thoughts againts the proposed
location of the dog park within Jerry Ivey Park.
PUBLIC HEARINGS AND ITEMS SCHEDULED FOR A CERTAIN TIME
(5.1) Public hearing on the 2013 special assessment projects.
(5.1a) Second reading Ordinance No. 14-10733 levying special assessments for
infrastructure improvements.
Mayor Householter opened the public hearing.
Dan Stack, City Engineer, explained the projects, total costs and funding.
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Commissioner Blanchard asked about for clarification on the improvement costs. Mr. Stack
and Michael Schrage, Depuh, City Manager, responded.
Commissioner Blanchard asked the amount of grant funds received and the future
expansion of the waterlines. Gary Hobbie, Director of Development Services, Mr. Schrage
and Wayne Nelson, Civil Engineer, responded.
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Commissioner Blanchard asked if the properties affected by the waterline expansion are
outside the benefit district. Mr. Nelson responded.
Mr. Schrage provided detailed information on how deferred specials are handled.
8 There being no further comments the public hearing was closed.
14-0119 Moved by Commissioner Hardy, seconded by Commissioner Blanchard, to adopt Ordinance No.
14-10733 on second reading. A roll call vote was taken. Ave: (4) Blanchard, Crawford, Hardy,
Householter Nay: (0). Motion carried.
CONSENT AGENDA
(6.1) Approve minutes of April 21, 2014.
14-0120 1 Moved by Commissioner Crawford, seconded by Commissioner Blanchard, to approve the
consent agenda as presented. Ave: (4). Nay: (0). Motion carried.
ADMINISTRATION
(7.1) Consideration of proposals for Bill Burke Park Severe Weather Egress, Project No. 14-3025.
Dan Stack, City Engineer, explained the proposals received, project scope and
recommended action.
Commissioner Blanchard asked if engineering drawings are required for the construction
of the road. Mr. Stack and Wayne Nelson, Civil Engineer, responded.
Commissioner Blanchard asked if the Corp of Engineers will inspect the location once the
1 job is complete. Mr. Nelson responded.
Commissioner Blanchard asked for clarification on the project cost difference from the
original bid amount and new proposal amounts. Air. Stack responded.
Commissioner Blanchard asked if the path will be open for walking and biking and only
open for vehicular traffic during the event of a severe weather event. Mr. Stack and Mr.
Nelson responded.
Commissioner Blanchard asked if the bollards are similar to the ones located downtown.
Mr. Nelson responded.
Commissioner Blanchard asked how soon the contractor will proceed starting the project
since we are currently in severe weather season. Mr. Nelson responded.
Commissioner Blanchard asked how staff plans to notify citizens using the park of the new
severe weather egress. Mr. Nelson responded.
Colnmissioner Blanchard thanked staff for their hard work on the project.
Jason Gage, City Manager, asked who is in charge of compacting the dirt. Mr. Nelson
responded.
Commissioner Hardy asked if the road will be built to a highway standard. Mr. Nelson
responded.
Commissioner Hardy asked if there is an estimate of city costs and staffing used for the
project. Mr. Stack responded.
14-0121 Moved by Commissioner Hardy, seconded by Commissioner Crawford, to award Project No. 14-
3025, Bill Burke Park Severe Weather Egress to Davis Concrete in an amount not to exceed 550,000,
which includes a contingency of $3,321.15. Aye: (4). Nay: (0). Motion carried.
(7.2) First reading Ordinance No. 14-10735 amending Chapter 13, Sections 13-1, 13-2, 13-58
through 13-60, 13-131, 13-141, 13-147 and 13-149 of the Salina Code pertaining to the
renaming of the Human Relations Department to the Community Relations Department.
Gina McDonald, Director of Human Relations, explained the code amendment.
Commissioner Hardy asked if the department is planning to increase their helpfulness to
citizens in referring them to the correct department. Ms. McDonald responded.
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Commissioner Crawford wanted to express her appreciation to staff for their help with
citizens.
14-0122 Moved by Commissioner Blanchard, seconded by Commissioner Crawford, to pass Ordinance No.
14-10735 on first reading. Aye: (4). Nay: (0). Motion carried.
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DEVELOPMENT BUSINESS
y (8.1) Consider rescinding approval of an Urban Renewal development plan approved for Lot 6,
Block 5 in the Northeast Industrial Park, owned by FAMDOC, Inc.
t g Dean Andrew, Director of Planning, explained the original approval, examples of an Urban
Renewal development plan, nature of current request and recommended action.
Commissioner Hardy asked if development can happen under the poker line located on
the property. Mr. Andrew responded.
14-0123 Moved by Commissioner Blanchard, seconded by Commissioner Hardy, to approve rescinding
their October 1, 1979 approval of an Urban Renewal development plan for the North 146 ft. of Lot
6, Block 5 in the Northeast Industrial Park and releasing the property from all covenants,
conditions and restrictions associated with the Northeast Industrial Park Urban Renewal Project
plan to allow FAMDOC, Inc, to freely convey the property to another party for development in
accordance with the zoning regulations applicable to the property and pass Resolution No. 14-
7097. Aye: (4). Nay: (0). Motion carried.
OTHER BUSINESS
Commissioner Hardy would like to discuss street maintenance, specifically the recent crack
sealing project. Commissioner Hardy, showed pictures taken of streets within the city limits
that were recently crack sealed. Mike Fraser, Director of Public Works, and Jason Gage,
City Manager, responded.
Commissioner Hardy asked about the cost to maintain and the maintenance schedule for
the cit, streets.
' Mayor Householter provided his thoughts on the redevelopment of our city streets. Mr
Gage provided information on redevelopment and street maintenance.
Commissioner Blanchard provided information on affordable housing, various
organizations involved in housing, the potential need for an energy code and asked for a
consensus from his fellow commissioners on directing staff to work on the potential
implementation of an energy code. Commissioner Blanchard asked staff what direction is
needed to begin the process of the potential implementation. Jason Gage, City Manager,
responded.
A conversation ensued between the Commission and Mr. Gage regarding the potential
implementation of an energy code.
Mayor Householter thanked the volunteers that installed plants and improved the 5
corners at North Ninth and Pacific. Commissioner Blanchard provided information on the
dedication and reception of the installation.
(9.1) Request for executive session (legal).
14-0124 Moved by Commissioner Crawford, seconded by Commissioner Blanchard, to recess into
executive session for 15 minutes to discuss with legal counsel matters subject to the attomey-client
privilege for the reason that public discussion of those matters would waive the privilege and
adversely affect the City's interest in the matters and reconvene at 5:50 p.m.
The City Commission recessed into executive session at 5:35 p.m. and reconvened at 5:50
p.m. No action was taken.
14-0125 Moved by Commissioner Blanchard, seconded by Commissioner Hardy, to recess into executive
session for 10 minutes to discuss with legal counsel matters subject to the attorney-client privilege
for the reason that public discussion of those matters would waive the privilege and adversely
affect the City's interest in the matters and reconvene at 6:00 p.m.
The City Commission recessed into executive session at 5:50 p.m. and reconvened at 6:00
p.m. No action was taken.
14-0126 Moved by Commissioner Hardy, seconded by Mayor Householter, to recess into executive session
for 10 minutes to discuss with legal counsel matters subject to the attorney-client privilege for the
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reason that public discussion of those matters would waive the privilege and adversely affect the
City's interest in the matters and reconvene at 6:10p.m.
The City Commission recessed into executive session at 6:00 p.m. and reconvened at 6:10
p.m. No action was taken.
ADJOURNMENT
Moved by Commissioner Blanchard, seconded by Commissioner Hardy, that the regular meeting
of the Board of City Commissioners be adjourned. Aye: (4 Nay: (0). Motion carried. The
meeting adjourned at 6:10 p.m.
[SEAL]
A
LIstr
ative Assistant
K. Householter, Mayor
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