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05-05-2014 MinutesCITY OF SALINA, KANSAS REGULAR MEETING OF THE BOARD OF COMMISSIONERS May 5, 2014 4:01 p.m. w The City Commission convened at 3:45 p.m. for Citizens Forum. The Regular Meeting of the Board of Commissioners was called to order at 4:01 p.m. in Room 107, N City -County Building. Roll call was taken followed by the Pledge of Allegiance and a moment of o silence. Those present and comprising a quorum: Mayor Aaron Householter (presiding), Commissioners Jon R. Blanchard, Kaye J. Crawford, Randall R. Hardy, and Barbara V. Shirley. Also present: Jason A. Gage, City Manager; Michael D. Schrage, Deputy City Manager; Greg Bengtson, City Attomey; and Miki Orr-Muths, Administrative Assistant. AWARDS AND PROCLAMATIONS (3.1) The week of May 3 through May 11, 2014 as "Travel and Tourism Week' in the city of Salina. Hank Boyer, Chair, Convention and Tourism Committee, and Sylvia Rice, Visit Salina Director, read the proclamation. CITIZEN FORUM Judy Larson, 715 N 9th, Salina, KS, spoke about being a member of the committee that is passing a petition to expand the county commission to 5 persons. PUBLIC HEARINGS AND ITEMS SCHEDULED FOR A CERTAIN TIME CONSENT AGENDA (6.1) Approve minutes of April 28, 2014. (6.2) Authorize staff to solicit bids for the Vortex Avenue Waterline, City Project No, 14-3033. 1 (6.3) Award of contract for roof replacement of 11 shelter houses in Lakewood Park, Project No. 14-3035 to Midwest Siding Inc. in the amount of $23,100. (6.4) Award of contract for the 2014 Mill &Inlay Part 2 to APAC-Kansas in the amount of $447,082.13, plus a 5% construction contingency. Commissioner Blanchard requested item 6.2 be removed from the consent agenda. Commissioner Hardy requested item 6.3 be removed from the consent agenda. Commissioner Shirley noted that the date was incorrect on item 6.1. It should state April 28, 2014. 14-0130 I Moved by Commissioner Blanchard, seconded by Conui-dssioner Hardy, to approve items 6.1 and 6.4 of the consent agenda as amended. Aye: (5). Nay: (0). Motion carried. (6.2) Authorize staff to solicit bids for the Vortex Avenue Waterline, City Project No. 14-3033. Martha Tasker, Director of Utilities, explained that during the review process of Project No. 14-3033 with the design review team, issues were discovered with providing fire protection to the Veris Technology facility. She provided Commissioners with the history of the area and the changes that have been made to the property. Commissioner Blanchard asked if there was a standard length for a waterline and asked about existing loops. Ms. Tasker responded. Commissioner Blanchard asked if all incentives and tax exemptions should have been included in 2011 for a complete understanding of the incentive totals. Jason Gage, City Manager, and Ms. Tasker responded. Commissioner Blanchard stated he is concerned about providing incentives for locations around town and then have companies move in favor of those location. Commissioner Blanchard asked if staff could address if Geoprobe's future plans included moving. Ms. Tasker stated she was not able to address that concern. Commissioner Hardy asked if there is a line that defines where economic development and assessment meet for a project and if they anticipated any other situations like the current one at the existing airport property. Ms. Tasker responded. Page 1 Mr. Gage, City Manager, explained Ordinance 11-10596, the Water and Wastewater Improvement Fund. Commissioner Hardy asked if the property next to Veris Technologies was sold, would the price only include the cost of the land or would the waterline fees be included. Mr. Gage responded. n w Mr. Blanchard sited the meeting of November 18, 2013, that stated August, 2014 was the completion date for construction and asked if that was still the case. Ms. Tasker responded. A 14-088 Moved by Commissioner Blanchard, Seconded by Commissioner Crawford to authorize staff to solicit bids for the Vortex Avenue Waterline, Project No. 14-3033. Aye: (5). Nay: (0). Motion carried. Mayor Householter addressed a citizen who had raised their hand. Norma Linenberger, 1111 Talley Drive, Salina, Kansas, author and poet addressed the Commission. Ms. I-menberger explained she will be reading her poem recognizing city and county employees on Access Television, May 6, 2014, 7:00 am and read the poem to the Commission. (6.3) Award of contract for roof replacement of 11 shelter houses in Lakewood Park, Project No. 14-3035 to Midwest Siding Inc. in the amount of 523,100. Commissioner Hardy stated he was concerned that the language in the agreement was not gender neutral and had a war clause listed in the contract. Greg Bengtson, City Attorney, responded. Commissioner Blanchard asked if the 24 gauge standing seam metal roofs '�v as standard and if the construction jobsites would be kept clean and child safe while people were using the park. Dion Louthan, Director of Parks and Recreation, responded. Commissioner Hardy asked if there was a bond requirement. Ivor. Gage and Mr. Louthan responded. ' 14-0129 Moved by Commissioner Shirley, Seconded by Commissioner Hardy to award the contract for the roof replacements at the Lakewood Park to Midwest Siding Inc., Project No. 14-3035, in the amount of $23,100. Aye: (5). Nay: (0). Motion carried. ADMINISTRATION (7.1) Second reading Ordinance No. 14-10735 amending Chapter 13, Sections 13-1, 13-2, 13-58 through 13-60, 13-131, 13-141, 13-147 and 13-149 of the Salina Code pertaining to the renaming of the Human Relations Department to the Community Relations Department. Mayor Householter noted that Ordinance No. 14-10735 was passed on first reading on April 28, 2014 and since that time no comments have been received. 14-0131 Moved by Commissioner Blanchard, seconded by Cornrnissioner Shirley, to adopt Ordinance No. 14-10735 on second reading. A roll call vote was taken. Ave: (5) Blanchard, Crawford, Hardy, Shirley, Householter. Nay: (0). Motion carried. (7.2) Resolution No. 14-7098 approving an incentive request from Lakhani Grocers, LLC for sales tax reimbursement in an amount not to exceed $250,000. Michael Schrage, Deputy City Manager, explained the history of the property at 511 East Iron, the process of finding a grocer to occupy the property, incentives and clarified terms of the agreement. Hanif Lakhani, owner of Lakhani Grocers LLC, addressed the Commission stating they were very excited about coming to Salina and opening the grocery store. Commissioner Hardy asked Mr. Lakhani how manv locations they currently have. Mr. Lakhani responded. Chris Trent, 912 E Ash Ave., Salina, KS, addressed the Commission in favor of the grocery store to be added to the community. Barbara Young with North Salina Community Development addressed the Commission with a book that has approximately 3000 signatures that supported having a grocery store in the 511 E Iron Avenue property. 14-0132 Moved by Commissioner Blanchard, seconded by Commissioner Crawford, to approve the incentive request for sales tax reimbursement in an amount not to exceed $250,000 to stimulate Page 2 DEVELOPMENT BUSINESS NONE OTHER BUSINESS Commissioner Blanchard commented on the unveiling of the art piece on North 9th Street. He stated it was a great event. ' (9.1) Request for executive session (legal). 14-0133 Moved by Commissioner Crawford, seconded by Commissioner Blanchard, to recess into executive session for 30 minutes to discuss with legal counsel matters subject to the attomey-client privilege for the reason that public discussion of those matters would waive the privilege and adversely affect the Cites interest in the matters and reconvene at 5:40 p.m. Ave: (5). Nay: (0). Motion carried. The City= Commission recessed into executive session at 5:20 p.m. after a short break and re- convened at 5:40 p.m. 14-0134 11 Moved by Commissioner Blanchard, seconded by Commissioner Hardy, to extend the current executive session for an additional 20 minutes. Ave: (5). Nay: (0). Motion carried. The City Commission recessed into executive session at 5:40 p.m. and reconvened at 6:00 p.m. No action was taken. ADJOURNMENT 14-0135 Moved by Commissioner Hardy, seconded by Commissioner Blanchard, that the regular meeting of the Board of City Commissioners be adjourned. Ave: (5). Nay: (0). Motion carried. The meeting adjourned at 6:00 p.m. [SEAL) Aaron Householter, Mayor ATT"Orr-Muths,Ad Miki iveAssistant Pa -e 3 capital investment in the grocery store building located at 511 E Iron Avenue as well as the opening and operation of a neighborhood grocery store at that location, in accordance with the attached Economic Development Grant Offer and Agreement by voting to authorize the Mayor to execute the attached City of Salina Economic Development Sales Tax Reimbursement Agreement = with Lakhani Grocers, LLC and approve Resolution No. 14-7098. Ave: (5). Nay: (0). Motion z w 9 carried. Commissioner Blanchard addressed the members who worked with getting the grocery store in the North Salina area. g Commissioner Hard), stated it was an easy decision to have a grocery store on East Iron Avenue and that it was a great asset for the community. Commissioner Crawford stated she was at the petition signing where there were many disappointed people who wanted to have a grocery store and was happy to have them in the community. She stated that it will give credence to the fact that they want to improve East Iron Avenue. Commissioner Shirley asked Mr. Lakhani when they planned to open the store. Mr. Lakhani stated they planned to open towards the end of the year. Mayor Householter stated he agreed with all of the Commissioners comments and thanked all of those involved. He stated this went with what the Commission was all about, reutilizing the areas of town and that it filled a void in the area. DEVELOPMENT BUSINESS NONE OTHER BUSINESS Commissioner Blanchard commented on the unveiling of the art piece on North 9th Street. He stated it was a great event. ' (9.1) Request for executive session (legal). 14-0133 Moved by Commissioner Crawford, seconded by Commissioner Blanchard, to recess into executive session for 30 minutes to discuss with legal counsel matters subject to the attomey-client privilege for the reason that public discussion of those matters would waive the privilege and adversely affect the Cites interest in the matters and reconvene at 5:40 p.m. Ave: (5). Nay: (0). Motion carried. The City= Commission recessed into executive session at 5:20 p.m. after a short break and re- convened at 5:40 p.m. 14-0134 11 Moved by Commissioner Blanchard, seconded by Commissioner Hardy, to extend the current executive session for an additional 20 minutes. Ave: (5). Nay: (0). Motion carried. The City Commission recessed into executive session at 5:40 p.m. and reconvened at 6:00 p.m. No action was taken. ADJOURNMENT 14-0135 Moved by Commissioner Hardy, seconded by Commissioner Blanchard, that the regular meeting of the Board of City Commissioners be adjourned. Ave: (5). Nay: (0). Motion carried. The meeting adjourned at 6:00 p.m. [SEAL) Aaron Householter, Mayor ATT"Orr-Muths,Ad Miki iveAssistant Pa -e 3