04-21-2014 MinutesCITY OF SALINA, KANSAS
REGULAR MEETING OF THE BOARD OF COMMISSIONERS
April 21, 2014
4:00 p.m.
w The City Commission convened at 2:30 p.m. for Serving Alcohol in the Public Right-of-Way and at
3:45 p.m. for Citizens Forum.
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8 The Regular Meeting of the Board of Commissioners was called to order at 4:00 p.m. in Room 107,
1 City-County Building. Roll call was taken followed by the Pledge of Allegiance and a moment of
silence.
Those present and comprising a quorum: Major Barbara V. Shirley (presiding), Commissioners
Jon R. Blanchard, Kaye J. Crawford, Randall R. Hardy, and Aaron Householter.
Also present: Jason A. Gage, City Manager; Michael D. Schrage, Deputy City Manager; Greg
Bengtson, City Attorney; and Shandi Wicks, City Clerk.
AWARDS AND PROCLAMATIONS
(3.1) The day of April 25, 2014 as "Arbor Day" in the city of Salina. Jerry Holtz, Tree Advison,
Board Chairman, read the proclamation.
CITIZEN FORUM
None.
PUBLIC HEARINGS AND ITEMS SCHEDULED FOR A CERTAIN TIME
None.
CONSENT AGENDA
(6.1) Approve the minutes of April 14, 2014.
1 (6.2) Authorize staff to submit an application on behalf of eligible local agencies for the
2014/2015 Kansas Emergency Solutions Grant Program.
(6.3) Resolution No. 14-7090 authorizing the name change of the Human Relations Department
to the Community Relations Department.
(6.4) Accept the offered sidewalk easement for River Trail Addition, Lot 23, Block 4.
(6S) Consider acceptance of public utility easement dedications from RD, LLC and Assurance
Partners, LLC.
(6.6) Resolution No. 14-7093 authorizing the City Manager to renew an agreement for workers
compensation third party administrator (TPA) services with CCMSI, Inc.
(6.7) Resolution No. 14-7094 authorizing the City Manager to instruct binding of coverage for
Excess Workers Compensation with Midwest Employers Casualty Company.
(6.8) Authorize the City Manager to approve the purchase of signal poles, mast arms and
luminaire arms for the Ninth Street and Cloud Street Intersection Improvements, City
Project No. 11-2872 from Gades Sales Co., Inc. in the amount of 530,648.00.
(6.9) Authorize a 1\4emorandum of Understanding between the Kansas Department of Revenue
and the Citv of Salina, Kansas.
(6.10) Authorize engagement of Allen G. Glendenning, attorney with Watkins, Calcara, Chtd, to
provide legal services to the Human Relations Department staff and the Human Relations
Commission in the employment discrimination complaint filed against the Saline County
Board of Commissioners.
Commissioner Hardy requested that Item 6.3 be removed from the consent agenda.
14-0112 Moved by Commissioner Householter, seconded by Commissioner Hardy, to approve the consent
agenda as presented without item 6.3. Aye: (5). Nay: (0). Motion carried.
(6.3) Resolution No. 14-7090 authorizing the name change of the Human Relations Department
to the Community Relations Department.
Gina McDonald, Director of Human Relations, explained the department name history.
Commissioner Hard), asked for clarification on the job duties of the Community
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Engagement Coordinator. Ms. McDonald and Jason Gage, City Manager, responded.
Commissioner Hardy provided his thoughts on the addition of the Community
Engagement Coordinator.
Commissioner Crawford asked if the Human Relations Commission members are in favor
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of the name change and if the complaints submitted by citizens for consideration of the
Human Relations Commission will continue to be handled as they have been in the past.
Ms. McDonald responded.
' 14-0113 Moved by Commissioner Householter, seconded by Commissioner Blanchard, to adopt Resolution
No. 14-7090. Ave: (5). Nay: (0). Motion carried.
ADMINISTRATION
(7.1) Resolution No. 14-7096 authorizing the Mayor to execute a Construction Manager at Risk
Agreement for the Salina Bicentennial Center Renovations, Project No. 13-3014.
Dion Louthan, Director of Parks and Recreation, explained the request for qualifications
received, project scope and agreement specifics.
Commissioner Blanchard asked if the architectural completion is required before the
guaranteed maximum price can be finalized and what the typical contract retaining fee has
been in the past. Mr. Louthan and Jason Gage, City Manager, responded.
Commissioner Hardy asked if there was an incentive for the contractor to remain under the
guaranteed maximum price. Mr. Louthan responded.
Mr. Gage asked Mr. Louthan to explain the role of a subcontractor. Mr. Louthan responded.
Commissioner Crawford asked about the selection committee. Mr. Louthan responded.
Commissioner Blanchard asked if the City Commission would be given the opportunity to
review the final design plan. Mr. Louthan and Mr. Gage responded.
Commissioner Hardy asked if the subcontractors would all be under the guaranteed
maximum price. Mr. Louthan responded.
14-0114 Moved by Commissioner Hardv, seconded by Commissioner Blanchard, to adopt Resolution No.
14-7096. Aye: (5). Nay: (0). Motion carried.
(7.2) Resolution No. 14-7087 amending Section 2 of Resolution No. 13-6988, authorizing and
providing for the construction of improvements to certain existing public buildings in the
City of Salina, Kansas; and providing for the payment of costs therefore.
Rod Franz, Director of Finance and Administration, explained the amendment.
Commissioner Blanchard asked for clarification on the percentage increase in the project
scope. Mr. Franz and Jason Gage, City Manager, responded.
14-0115 Moved by Commissioner Blanchard, seconded by Commissioner Householter, to adopt Resolution
No. 14-7087. Ave: (5). Nay: (0). Motion carried.
BUSINESS
Wrom
OTHER BUSINESS
(9.1) Comments from Mayor Shirley at the end of her Mayoral term.
Mayor Shirley thanked her fellow commissioners, Vice -Mayor and City staff for their help
' over the last year.
ORGANIZATIONAL MEETING (CITY CLERK PRESIDING)
(10.1) Organizational meeting was called to order by the City Clerk and roll call taken. There
were present: Commissioner Jon R. Blanchard, Commissioner Kaye J. Crawford,
Commissioner Randall R. Hardv, Commissioner Aaron Householter, Commissioner Barb
Shirley
(10.2) Nominations for Mayor and Chair of the Board of Commissioners.
14-0116 Moved by Commissioner Blanchard, seconded by Commissioner Crawford, to nominate Aaron
Householter as Mavor and Chair of the Board of Commissioners. Ave: (5). Nay: (0). Motion
carried.
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(10.3) Nominations for Acting Mayor and Vice Chair of the Board of Commissioners.
14-0117 Moved by Commissioner Hardy, seconded by Commissioner Crayford, to nominate Jon R
Blanchard as Acting Mayor and Vice -Chair of the Board of Commissioners. Ave: (5). Nay: (0)
Motion carried.
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(10.4) City Clerk turned the gavel over to the Neje Mayor.
(10.5) Mayor Householter presented a "Plaque of Appreciation" and gavel to Barbara V. Shirle}
o for her term as Mayor.
(10.6) New Mayor comments.
Mayor Householter thanked former Mayor Shirley, city staff, and his fellow
commissioners. He continued to explain the commissions past and future vision. Mayor
Householter also provided his vision for the next year as Mayor.
ADJOURNMENT
14-0118 Moved by Commissioner Blanchard, seconded by Commissioner Shirley, that the regular meeting
of the Board of City Commissioners be adjourned. Ave: (5). N 0). Motion carried. The
meeting adjourned at 4:44 p.m.
[SEAL] Aaron K. Householter, Mavor
ATTEST:
I�aAdk:we
Shandi Wicks, CMC, Citv Clerk
PaEe 3